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Manage access to your SAP applications

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SAP likely runs critical functions, such as HR and ERP, for your organization. At the same time, your organization relies on Microsoft for various Azure services, Microsoft 365, and Microsoft Entra ID Governance for managing access to applications. This article describes how you can use Identity Governance to manage identities across your SAP applications.

Diagram of SAP integrations.

Bring identities from HR into Microsoft Entra ID

SuccessFactors

Customers who use SAP SuccessFactors can easily bring identities from SuccessFactors into Microsoft Entra ID or from SuccessFactors into on-premises Active Directory by using native connectors. The connectors support the following scenarios:

  • Hiring new employees: When a new employee is added to SuccessFactors, a user account is automatically created in Microsoft Entra ID and optionally Microsoft 365 and other software as a service (SaaS) applications that Microsoft Entra ID supports. This process includes write-back of the email address to SuccessFactors.
  • Employee attribute and profile updates: When an employee record is updated in SuccessFactors (such as name, title, or manager), the employee's user account is automatically updated in Microsoft Entra ID and optionally Microsoft 365 and other SaaS applications that Microsoft Entra ID supports.
  • Employee terminations: When an employee is terminated in SuccessFactors, the employee's user account is automatically disabled in Microsoft Entra ID and optionally Microsoft 365 and other SaaS applications that Microsoft Entra ID supports.
  • Employee rehires: When an employee is rehired in SuccessFactors, the employee's old account can be automatically reactivated or reprovisioned (depending on your preference) to Microsoft Entra ID and optionally Microsoft 365 and other SaaS applications that Microsoft Entra ID supports.

You can also write back from Microsoft Entra ID to SAP SuccessFactors.

SAP HCM

Customers who still use SAP Human Capital Management (HCM) can also bring identities into Microsoft Entra ID. By using SAP Integration Suite, you can synchronize lists of workers between SAP HCM and SAP SuccessFactors. From there, you can bring identities directly into Microsoft Entra ID or provision them into Active Directory Domain Services by using the native provisioning integrations mentioned earlier.

Diagram of SAP HR integrations.

Provide access to SAP applications

In addition to the native provisioning integrations that allow you to manage access to your SAP applications, Microsoft Entra ID supports a rich set of integrations with those applications.

Enable SSO

Along with setting up provisioning for your SAP applications, you can enable SSO for them. Microsoft Entra ID can serve as the identity provider and serve as the authentication authority for your SAP applications. Microsoft Entra ID can integrate with SAP NetWeaver using SAML or OAuth. For SAP SaaS and modern apps, learn how to configure Microsoft Entra ID as the corporate identity provider for your SAP applications via SAP Cloud Identity Services.

For more information on how to configure single sign-on from Microsoft Entra ID, see the following documentation and tutorials:

Also see the following SAP resources:

Provision identities into modern SAP applications

After your users are in Microsoft Entra ID, you can provision accounts into the various SaaS and on-premises SAP applications that they need access to. You have two ways to accomplish this:

Provision identities into on-premises SAP systems

Customers who have yet to transition from applications such as SAP R/3 and SAP ERP Central Component (SAP ECC) to SAP S/4HANA can still rely on the Microsoft Entra provisioning service to provision user accounts. Within SAP R/3 and SAP ECC, you expose the necessary Business Application Programming Interfaces (BAPIs) for creating, updating, and deleting users. Within Microsoft Entra ID, you have two options:

You can also use Microsoft Entra ID to provision workers into Active Directory, as well as other on-premises systems that SAP Cloud Identity Services doesn't support for provisioning.

Trigger custom workflows

When a new employee is hired in your organization, you might need to trigger a workflow within your SAP on-premises systems for additional tasks beyond user provisioning. By using the Microsoft Entra lifecycle workflows Logic Apps extensibility, or the Microsoft Entra entitlement management Logic Apps extensibility with the SAP connector in Azure Logic Apps, you can trigger custom actions in SAP upon hiring a new employee.

Check for separation of duties

With separation-of-duties checks in Microsoft Entra entitlement management, customers can ensure that users don't take on excessive access rights:

  • Admins and access managers can prevent users from requesting extra access packages if they're already assigned to other access packages or are a member of other groups that are incompatible with the requested access.
  • Enterprises with critical regulatory requirements for SAP apps have a single consistent view of access controls. They can then enforce separation-of-duties checks across their financial and other business-critical applications, along with Microsoft Entra integrated applications.
  • With integration with Pathlock and other partner products, customers can take advantage of fine-grained separation-of-duties checks with access packages in Microsoft Entra ID Governance.

Additional guidance

For more information about SAP integrations with Microsoft Entra ID, see the following documentation:

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