Create workspaces on the My Apps (preview) portal

Your users can use the My Apps (preview) portal to view and start the cloud-based applications they have access to. By default, all the applications a user can access are listed together on a single page. To better organize this page for your users, if you have an Azure AD Premium P1 or P2 license you can set up workspaces. With a workspace, you can group together applications that are related (for example, by job role, task, or project) and display them on a separate tab. A workspace essentially applies a filter to the applications a user can already access, so the user sees only those applications in the workspace that have been assigned to them.

Note

This article covers how an admin can enable and create workspaces. For information for the end user about how to use the My Apps portal and workspaces, see Access and use workspaces.

Enable My Apps preview features

  1. Open the Azure portal and sign in as a user administrator or Global Administrator.

  2. Go to Azure Active Directory > User settings.

  3. Under User feature previews, select Manage user feature preview settings.

  4. Under Users can use preview features for My Apps, choose one of the following options:

    • Selected - Enables preview features for a specific group. Use the Select a group option to select the group for which you want to enable preview features.
    • All - Enables preview features for all users.

    User preview features

Note

To open the My Apps portal, users can use the link https://myapps.microsoft.com or the customized link for your organization, such as https://myapps.microsoft.com/contoso.com. After you enable the new My Apps experience, the An updated My Applications experience is available banner will display at the top of the My Apps page, and users can select Try it to view the new experience. To stop using the new experience, users can select Yes from the Leave new experience banner at the top of the page.

Create a workspace

To create a workspace, you must have an Azure AD Premium P1 or P2 license.

  1. Open the Azure portal and sign in as an admin with an Azure AD Premium P1 or P2 license.

  2. Go to Azure Active Directory > Enterprise Applications.

  3. Under Manage, select Workspaces (Preview).

  4. Select New workspace. In the New workspace page, enter a Name for the workspace (we recommend not using "workspace" in the name. Then enter a Description.

    Create a new workspace

  5. Select Review + Create. The properties for the new workspace appear.

  6. Select the Applications tab. Under Add applications, select all the applications you want to add to the workspace, or use the Search box to find applications.

    Add applications to the workspace

  7. Select Add. The list of selected applications appears. You can use the up and down arrows to change the order of applications in the list.

    List of applications in the workspace

  8. Select the Users and groups tab. To add a user or group, select Add user.

  9. On the Select members page, select the users or groups you want to assign the workspace to. Or use the Search box to find users or groups.

    Assign users and groups to the workspace

  10. When you're finished selecting users and groups, choose Select.

  11. To change a user's role from Read Access to Owner or vice versa, click the current role and select a new role.

    Assign roles to users and groups

View audit logs

The Audit logs record My Apps workspaces operations, including workspace creation end-user actions. The following events are generated from My Apps:

  • Create workspace
  • Edit workspace
  • Delete workspace
  • Launch an application (end user)
  • Self-service application adding (end user)
  • Self-service application deletion (end user)

You can access audit logs in the Azure portal by selecting Azure Active Directory > Enterprise Applications > Audit logs in the Activity section. For Service, select My Apps.

Assign roles to users and groups

Get support for My Account pages

From the My Apps page, a user can select My account > View my account to open their account settings. On the Azure AD My Account page, users can manage their security info, devices, passwords, and more. They can also access their Office account settings.

In case you need to submit a support request for an issue with the Azure AD account page or the Office account page, follow these steps so your request is routed properly:

  • For issues with the Azure AD "My Account" page, open a support request from within the Azure portal. Go to Azure portal > Azure Active Directory > New support request.

  • For issues with the Office "My account" page, open a support request from within the Microsoft 365 admin center. Go to Microsoft 365 admin center > Support.

Next steps

End-user experiences for applications in Azure Active Directory