Tutorial: Azure Active Directory integration with Intralinks

In this tutorial, you learn how to integrate Intralinks with Azure Active Directory (Azure AD).

Integrating Intralinks with Azure AD provides you with the following benefits:

  • You can control in Azure AD who has access to Intralinks
  • You can enable your users to automatically get signed-on to Intralinks (Single Sign-On) with their Azure AD accounts
  • You can manage your accounts in one central location - the Azure portal

If you want to know more details about SaaS app integration with Azure AD, see what is application access and single sign-on with Azure Active Directory.

Prerequisites

To configure Azure AD integration with Intralinks, you need the following items:

  • An Azure AD subscription
  • An Intralinks single sign-on enabled subscription

Note

To test the steps in this tutorial, we do not recommend using a production environment.

To test the steps in this tutorial, you should follow these recommendations:

  • Do not use your production environment, unless it is necessary.
  • If you don't have an Azure AD trial environment, you can get a one-month trial here.

Scenario description

In this tutorial, you test Azure AD single sign-on in a test environment. The scenario outlined in this tutorial consists of two main building blocks:

  1. Adding Intralinks from the gallery
  2. Configuring and testing Azure AD single sign-on

To configure the integration of Intralinks into Azure AD, you need to add Intralinks from the gallery to your list of managed SaaS apps.

To add Intralinks from the gallery, perform the following steps:

  1. In the Azure portal, on the left navigation panel, click Azure Active Directory icon.

    Active Directory

  2. Navigate to Enterprise applications. Then go to All applications.

    Applications

  3. To add new application, click New application button on the top of dialog.

    Applications

  4. In the search box, type Intralinks.

    Creating an Azure AD test user

  5. In the results panel, select Intralinks, and then click Add button to add the application.

    Creating an Azure AD test user

Configuring and testing Azure AD single sign-on

In this section, you configure and test Azure AD single sign-on with Intralinks based on a test user called "Britta Simon".

For single sign-on to work, Azure AD needs to know what the counterpart user in Intralinks is to a user in Azure AD. In other words, a link relationship between an Azure AD user and the related user in Intralinks needs to be established.

In Intralinks, assign the value of the user name in Azure AD as the value of the Username to establish the link relationship.

To configure and test Azure AD single sign-on with Intralinks, you need to complete the following building blocks:

  1. Configuring Azure AD Single Sign-On - to enable your users to use this feature.
  2. Creating an Azure AD test user - to test Azure AD single sign-on with Britta Simon.
  3. Creating an Intralinks test user - to have a counterpart of Britta Simon in Intralinks that is linked to the Azure AD representation of user.
  4. Assigning the Azure AD test user - to enable Britta Simon to use Azure AD single sign-on.
  5. Testing Single Sign-On - to verify whether the configuration works.

Configuring Azure AD single sign-on

In this section, you enable Azure AD single sign-on in the Azure portal and configure single sign-on in your Intralinks application.

To configure Azure AD single sign-on with Intralinks, perform the following steps:

  1. In the Azure portal, on the Intralinks application integration page, click Single sign-on.

    Configure Single Sign-On

  2. On the Single sign-on dialog, select Mode as SAML-based Sign-on to enable single sign-on.

    Configure Single Sign-On

  3. On the Intralinks Domain and URLs section, perform the following steps:

    Configure Single Sign-On

    In the Sign-on URL textbox, type a URL using the following pattern: https://<company name>.Intralinks.com/?PartnerIdpId=https://sts.windows.net/<AzureADTenantID>

    Note

    This value is not real. Update this value with the actual Sign-On URL. Contact Intralinks Client support team to get this value.

  4. On the SAML Signing Certificate section, click Metadata XML and then save the metadata file on your computer.

    Configure Single Sign-On

  5. Click Save button.

    Configure Single Sign-On

  6. To configure single sign-on on Intralinks side, you need to send the downloaded Metadata XML Intralinks support team. They set this setting to have the SAML SSO connection set properly on both sides.

Tip

You can now read a concise version of these instructions inside the Azure portal, while you are setting up the app! After adding this app from the Active Directory > Enterprise Applications section, simply click the Single Sign-On tab and access the embedded documentation through the Configuration section at the bottom. You can read more about the embedded documentation feature here: Azure AD embedded documentation

Creating an Azure AD test user

The objective of this section is to create a test user in the Azure portal called Britta Simon.

Create Azure AD User

To create a test user in Azure AD, perform the following steps:

  1. In the Azure portal, on the left navigation pane, click Azure Active Directory icon.

    Creating an Azure AD test user

  2. To display the list of users, go to Users and groups and click All users.

    Creating an Azure AD test user

  3. To open the User dialog, click Add on the top of the dialog.

    Creating an Azure AD test user

  4. On the User dialog page, perform the following steps:

    Creating an Azure AD test user

    a. In the Name textbox, type BrittaSimon.

    b. In the User name textbox, type the email address of BrittaSimon.

    c. Select Show Password and write down the value of the Password.

    d. Click Create.

In this section, you create a user called Britta Simon in Intralinks. Please work with Intralinks support team to add the users in the Intralinks platform.

Assigning the Azure AD test user

In this section, you enable Britta Simon to use Azure single sign-on by granting access to Intralinks.

Assign User

To assign Britta Simon to Intralinks, perform the following steps:

  1. In the Azure portal, open the applications view, and then navigate to the directory view and go to Enterprise applications then click All applications.

    Assign User

  2. In the applications list, select Intralinks.

    Configure Single Sign-On

  3. In the menu on the left, click Users and groups.

    Assign User

  4. Click Add button. Then select Users and groups on Add Assignment dialog.

    Assign User

  5. On Users and groups dialog, select Britta Simon in the Users list.

  6. Click Select button on Users and groups dialog.

  7. Click Assign button on Add Assignment dialog.

Intralinks uses the same SSO identity platform for all other Intralinks applications excluding Deal Nexus application. So if you plan to use any other Intralinks application then first you have to configure SSO for one Primary Intralinks application using the procedure described above.

After that you can follow the below procedure to add another Intralinks application in your tenant which can leverage this primary application for SSO.

Note

This feature is available only to Azure AD Premium SKU Customers and not available for Free or Basic SKU customers.

  1. In the Azure portal, on the left navigation panel, click Azure Active Directory icon.

    Active Directory

  2. Navigate to Enterprise applications. Then go to All applications.

    Applications

  3. To add new application, click New application button on the top of dialog.

    Applications

  4. In the search box, type Intralinks.

    Creating an Azure AD test user

  5. On Intralinks Add app perform the following steps:

    Adding Intralinks VIA or Elite application

    a. In Name textbox, enter appropriate name of the application e.g. Intralinks Elite.

    b. Click Add button.

  6. In the Azure portal, on the Intralinks application integration page, click Single sign-on.

    Configure Single Sign-On

  7. On the Single sign-on dialog, select Mode as Linked Sign-on.

    Configure Single Sign-On

  8. Get the SP Initiated SSO URL from Intralinks team for the other Intralinks application and enter it in Configure Sign-on URL as shown below.

    Configure Single Sign-On

    In the Sign On URL textbox, type the URL used by your users to sign-on to your Intralinks application using the following pattern:

    https://<company name>.Intralinks.com/?PartnerIdpId=https://sts.windows.net/<AzureADTenantID>

  9. Click Save button.

    Configure Single Sign-On

  10. Assign the application to user or groups as shown in the section Assigning the Azure AD test user.

Testing single sign-on

In this section, you test your Azure AD single sign-on configuration using the Access Panel.

When you click the Intralinks tile in the Access Panel, you should get automatically signed-on to your Intralinks application. For more information about the Access Panel, see Introduction to the Access Panel.

Additional resources