Tutorial: Azure Active Directory integration with Kronos

In this tutorial, you learn how to integrate Kronos with Azure Active Directory (Azure AD).

Integrating Kronos with Azure AD provides you with the following benefits:

  • You can control in Azure AD who has access to Kronos
  • You can enable your users to automatically get signed-on to Kronos (Single Sign-On) with their Azure AD accounts
  • You can manage your accounts in one central location - the Azure portal

If you want to know more details about SaaS app integration with Azure AD, see what is application access and single sign-on with Azure Active Directory.

Prerequisites

To configure Azure AD integration with Kronos, you need the following items:

  • An Azure AD subscription
  • A Kronos Workforce Central SSO enabled subscription

Note

To test the steps in this tutorial, we do not recommend using a production environment.

To test the steps in this tutorial, you should follow these recommendations:

  • Do not use your production environment, unless it is necessary.
  • If you don't have an Azure AD trial environment, you can get a one-month trial here.

Scenario description

In this tutorial, you test Azure AD single sign-on in a test environment. The scenario outlined in this tutorial consists of two main building blocks:

  1. Adding Kronos from the gallery
  2. Configuring and testing Azure AD single sign-on

To configure the integration of Kronos into Azure AD, you need to add Kronos from the gallery to your list of managed SaaS apps.

To add Kronos from the gallery, perform the following steps:

  1. In the Azure portal, on the left navigation panel, click Azure Active Directory icon.

    Active Directory

  2. Navigate to Enterprise applications. Then go to All applications.

    Applications

  3. To add new application, click New application button on the top of dialog.

    Applications

  4. In the search box, type Kronos.

    Creating an Azure AD test user

  5. In the results panel, select Kronos, and then click Add button to add the application.

    Creating an Azure AD test user

Configuring and testing Azure AD single sign-on

In this section, you configure and test Azure AD single sign-on with Kronos based on a test user called "Britta Simon."

For single sign-on to work, Azure AD needs to know what the counterpart user in Kronos is to a user in Azure AD. In other words, a link relationship between an Azure AD user and the related user in Kronos needs to be established.

In Kronos, assign the value of the user name in Azure AD as the value of the Username to establish the link relationship.

To configure and test Azure AD single sign-on with Kronos, you need to complete the following building blocks:

  1. Configuring Azure AD Single Sign-On - to enable your users to use this feature.
  2. Creating an Azure AD test user - to test Azure AD single sign-on with Britta Simon.
  3. Creating a Kronos test user - to have a counterpart of Britta Simon in Kronos that is linked to the Azure AD representation of user.
  4. Assigning the Azure AD test user - to enable Britta Simon to use Azure AD single sign-on.
  5. Testing Single Sign-On - to verify whether the configuration works.

Configuring Azure AD single sign-on

In this section, you enable Azure AD single sign-on in the Azure portal and configure single sign-on in your Kronos application.

To configure Azure AD single sign-on with Kronos, perform the following steps:

  1. In the Azure portal, on the Kronos application integration page, click Single sign-on.

    Configure Single Sign-On

  2. On the Single sign-on dialog, select Mode as SAML-based Sign-on to enable single sign-on.

    Configure Single Sign-On

  3. On the Kronos Domain and URLs section, perform the following steps:

    Configure Single Sign-On

    a. In the Identifier textbox, type a URL using the following pattern: https://<company name>.kronos.net/

    b. In the Reply URL textbox, type a URL using the following pattern: https://<company name>.kronos.net/wfc/navigator/logonWithUID

    Note

    These values are not real. Update these values with the actual Identifier and Reply URL. Contact Kronos support team to get these values.

  4. Your Kronos application expects the SAML assertions in a specific format. Work with Kronos support team first to identify the correct user identifier, which is mapped into the application. Also please take the guidance about the attribute, which they want to use for this mapping.

    Microsoft recommends using the "NameIdentifier" attribute as user identifier. You can manage the values of these attributes from the "User Attributes" section on application integration page.

    The following screenshot shows an example for this. Here we have mapped the User Identifier (nameid) with ExtractMailPrefix() function of user.userprincipalname. This gives the prefix value of email of the user which is the unique User ID. This is sent to the Kronos application in every successful response.

    Configure Single Sign-On

  5. In the User Attributes section on the Single sign-on dialog:

    a. In the User Identifier dropdown list, select ExtractMailPrefix.

    b. In the Mail dropdown list, select user.userprincipalname.

  6. On the SAML Signing Certificate section, click Metadata XML and then save the metadata file on your computer.

    Configure Single Sign-On

  7. Click Save button.

    Configure Single Sign-On

  8. To configure single sign-on on Kronos side, you need to send the downloaded Metadata XML to Kronos support team.

Tip

You can now read a concise version of these instructions inside the Azure portal, while you are setting up the app! After adding this app from the Active Directory > Enterprise Applications section, simply click the Single Sign-On tab and access the embedded documentation through the Configuration section at the bottom. You can read more about the embedded documentation feature here: Azure AD embedded documentation

Creating an Azure AD test user

The objective of this section is to create a test user in the Azure portal called Britta Simon.

Create Azure AD User

To create a test user in Azure AD, perform the following steps:

  1. In the Azure portal, on the left navigation pane, click Azure Active Directory icon.

    Creating an Azure AD test user

  2. To display the list of users, go to Users and groups and click All users.

    Creating an Azure AD test user

  3. To open the User dialog, click Add on the top of the dialog.

    Creating an Azure AD test user

  4. On the User dialog page, perform the following steps:

    Creating an Azure AD test user

    a. In the Name textbox, type BrittaSimon.

    b. In the User name textbox, type the email address of BrittaSimon.

    c. Select Show Password and write down the value of the Password.

    d. Click Create.

Creating a Kronos test user

In this section, you create a user called Britta Simon in Kronos. Kronos application needs all the users to be provisioned in the application before doing SSO.

Work with the Kronos support team to provision all these users into the application.

Assigning the Azure AD test user

In this section, you enable Britta Simon to use Azure single sign-on by granting access to Kronos.

Assign User

To assign Britta Simon to Kronos, perform the following steps:

  1. In the Azure portal, open the applications view, and then navigate to the directory view and go to Enterprise applications then click All applications.

    Assign User

  2. In the applications list, select Kronos.

    Configure Single Sign-On

  3. In the menu on the left, click Users and groups.

    Assign User

  4. Click Add button. Then select Users and groups on Add Assignment dialog.

    Assign User

  5. On Users and groups dialog, select Britta Simon in the Users list.

  6. Click Select button on Users and groups dialog.

  7. Click Assign button on Add Assignment dialog.

Testing single sign-on

In this section, you test your Azure AD SSO configuration using the Access Panel.

When you click the Kronos tile in the Access Panel, you should get automatically signed-on to your Kronos application.

Additional resources