Tutorial: Integrate Workday with Azure Active Directory

In this tutorial, you'll learn how to integrate Workday with Azure Active Directory (Azure AD). When you integrate Workday with Azure AD, you can:

  • Control in Azure AD who has access to Workday.
  • Enable your users to be automatically signed-in to Workday with their Azure AD accounts.
  • Manage your accounts in one central location - the Azure portal.

To learn more about SaaS app integration with Azure AD, see What is application access and single sign-on with Azure Active Directory.

Prerequisites

To get started, you need the following items:

  • An Azure AD subscription. If you don't have a subscription, you can get a free account.
  • Workday single sign-on (SSO) enabled subscription.

Scenario description

In this tutorial, you configure and test Azure AD SSO in a test environment. Workday supports SP initiated SSO.

To configure the integration of Workday into Azure AD, you need to add Workday from the gallery to your list of managed SaaS apps.

  1. Sign in to the Azure portal using either a work or school account, or a personal Microsoft account.
  2. On the left navigation pane, select the Azure Active Directory service.
  3. Navigate to Enterprise Applications and then select All Applications.
  4. To add new application, select New application.
  5. In the Add from the gallery section, type Workday in the search box.
  6. Select Workday from results panel and then add the app. Wait a few seconds while the app is added to your tenant.

Configure and test Azure AD single sign-on

Configure and test Azure AD SSO with Workday using a test user called Britta Simon. For SSO to work, you need to establish a link relationship between an Azure AD user and the related user in Workday.

To configure and test Azure AD SSO with Workday, complete the following building blocks:

  1. Configure Azure AD SSO to enable your users to use this feature.
  2. Configure Workday to configure the SSO settings on application side.
  3. Create an Azure AD test user to test Azure AD single sign-on with Britta Simon.
  4. Assign the Azure AD test user to enable Britta Simon to use Azure AD single sign-on.
  5. Create Workday test user to have a counterpart of Britta Simon in Workday that is linked to the Azure AD representation of user.
  6. Test SSO to verify whether the configuration works.

Configure Azure AD SSO

Follow these steps to enable Azure AD SSO in the Azure portal.

  1. In the Azure portal, on the Workday application integration page, find the Manage section and select Single sign-on.

  2. On the Select a Single sign-on method page, select SAML.

  3. On the Set up Single Sign-On with SAML page, click the edit/pen icon for Basic SAML Configuration to edit the settings.

    Edit Basic SAML Configuration

  4. On the Basic SAML Configuration page, enter the values for the following fields:

    a. In the Sign-on URL text box, type a URL using the following pattern: https://impl.workday.com/<tenant>/login-saml2.flex

    b. In the Identifier text box, type a URL using the following pattern: https://www.workday.com

    c. In the Reply URL text box, type a URL using the following pattern: https://impl.workday.com/<tenant>/login-saml.htmld

    Note

    These values are not the real. Update these values with the actual Sign-on URL and Reply URL. Your reply URL must have a subdomain for example: www, wd2, wd3, wd3-impl, wd5, wd5-impl). Using something like http://www.myworkday.com works but http://myworkday.com does not. Contact Workday Client support team to get these values. You can also refer to the patterns shown in the Basic SAML Configuration section in the Azure portal.

  5. Your Workday application expects the SAML assertions in a specific format, which requires you to add custom attribute mappings to your SAML token attributes configuration. The following screenshot shows the list of default attributes, where as nameidentifier is mapped with user.userprincipalname. Workday application expects nameidentifier to be mapped with user.mail, UPN, etc., so you need to edit the attribute mapping by clicking on Edit icon and change the attribute mapping.

    image

    Note

    Here we have mapped the Name ID with UPN (user.userprincipalname) as default. You need to map the Name ID with actual User ID in your Workday account (your email, UPN, etc.) for successful working of SSO.

  6. On the Set up Single Sign-On with SAML page, in the SAML Signing Certificate section, find Certificate (Base64) and select Download to download the certificate and save it on your computer.

    The Certificate download link

  7. To modify the Signing options as per your requirement, click Edit button to open SAML Signing Certificate dialog.

    image

    image

    a. Select Sign SAML response and assertion for Signing Option.

    b. Click Save

  8. On the Set up Workday section, copy the appropriate URL(s) based on your requirement.

    Copy configuration URLs

Configure Workday

  1. In a different web browser window, sign in to your Workday company site as an administrator.

  2. In the Search box search with the name Edit Tenant Setup – Security on the top left side of the home page.

    Edit Tenant Security

  3. In the Redirection URLs section, perform the following steps:

    Redirection URLs

    a. Click Add Row.

    b. In the Login Redirect URL, Timeout Redirect URL and Mobile Redirect URL textbox, paste the Login URL which you have copied from the Set up Workday section of Azure portal.

    c. In the Logout Redirect URL textbox, paste the Logout URL which you have copied from the Set up Workday section of Azure portal.

    d. In Used for Environments textbox, select the environment name.

    Note

    The value of the Environment attribute is tied to the value of the tenant URL:
    -If the domain name of the Workday tenant URL starts with impl for example: https://impl.workday.com/<tenant>/login-saml2.flex), the Environment attribute must be set to Implementation.
    -If the domain name starts with something else, you need to contact Workday Client support team to get the matching Environment value.

  4. In the SAML Setup section, perform the following steps:

    SAML Setup

    a. Select Enable SAML Authentication.

    b. Click Add Row.

  5. In the SAML Identity Providers section, perform the following steps:

    SAML Identity Providers

    a. In the Identity Provider Name textbox, type a provider name (for example: SPInitiatedSSO).

    b. In the Azure portal, on the Set up Workday section, copy the Azure AD Identifier value, and then paste it into the Issuer textbox.

    SAML Identity Providers

    c. In the Azure portal, on the Set up Workday section, copy the Logout URL value, and then paste it into the Logout Response URL textbox.

    d. In the Azure portal, on the Set up Workday section, copy the Login URL value, and then paste it into the IdP SSO Service URL textbox.

    e. In Used for Environments textbox, select the environment name.

    f. Click Identity Provider Public Key Certificate, and then click Create.

    Create

    g. Click Create x509 Public Key.

    Create

  6. In the View x509 Public Key section, perform the following steps:

    View x509 Public Key

    a. In the Name textbox, type a name for your certificate (for example: PPE_SP).

    b. In the Valid From textbox, type the valid from attribute value of your certificate.

    c. In the Valid To textbox, type the valid to attribute value of your certificate.

    Note

    You can get the valid from date and the valid to date from the downloaded certificate by double-clicking it. The dates are listed under the Details tab.

    d. Open your base-64 encoded certificate in notepad, and then copy the content of it.

    e. In the Certificate textbox, paste the content of your clipboard.

    f. Click OK.

  7. Perform the following steps:

    SSO configuration

    a. In the Service Provider ID textbox, type https://www.workday.com.

    b. Select Do Not Deflate SP-initiated Authentication Request.

    c. As Authentication Request Signature Method, select SHA256.

    Authentication Request Signature Method

    d. Click OK.

    OK

    Note

    Please ensure you set up single sign-on correctly. In case you enable single sign-on with incorrect setup, you may not be able to enter the application with your credentials and get locked out. In this situation, Workday provides a backup log-in url where users can sign-in using their normal username and password in the following format:[Your Workday URL]/login.flex?redirect=n

Create an Azure AD test user

In this section, you'll create a test user in the Azure portal called Britta Simon.

  1. From the left pane in the Azure portal, select Azure Active Directory, select Users, and then select All users.
  2. Select New user at the top of the screen.
  3. In the User properties, follow these steps:
    1. In the Name field, enter Britta Simon.
    2. In the User name field, enter the username@companydomain.extension. For example, BrittaSimon@contoso.com.
    3. Select the Show password check box, and then write down the value that's displayed in the Password box.
    4. Click Create.

Assign the Azure AD test user

In this section, you'll enable Britta Simon to use Azure single sign-on by granting access to Workday.

  1. In the Azure portal, select Enterprise Applications, and then select All applications.

  2. In the applications list, select Workday.

  3. In the app's overview page, find the Manage section and select Users and groups.

    The "Users and groups" link

  4. Select Add user, then select Users and groups in the Add Assignment dialog.

    The Add User link

  5. In the Users and groups dialog, select Britta Simon from the Users list, then click the Select button at the bottom of the screen.

  6. If you're expecting any role value in the SAML assertion, in the Select Role dialog, select the appropriate role for the user from the list and then click the Select button at the bottom of the screen.

  7. In the Add Assignment dialog, click the Assign button.

Create Workday test user

In this section, you create a user called Britta Simon in Workday. Work with Workday Client support team to add the users in the Workday platform. Users must be created and activated before you use single sign-on.

Test SSO

When you select the Workday tile in the Access Panel, you should be automatically signed in to the Workday for which you set up SSO. For more information about the Access Panel, see Introduction to the Access Panel.

Additional Resources