Configure Azure Backup reports

This article talks about steps to configure reports for Azure Backup using Recovery Services vault, and to access these reports using Power BI. After performing these steps, you can directly go to Power BI to view all the reports, customize and create reports.

Supported scenarios

  1. Azure Backup reports are supported for Azure virtual machine backup and file/folder backup to cloud using Azure Recovery Services Agent.
  2. Reports for Azure SQL, DPM and Azure Backup Server are not supported at this time.
  3. You can view reports across vaults and across subscriptions, if same storage account is configured for each of the vaults. Storage account selected should be in the same region as recovery services vault.
  4. The frequency of scheduled refresh for the reports is 24 hours in Power BI. You can also perform an ad-hoc refresh of the reports in Power BI, in which case latest data in customer storage account is used for rendering reports.

Prerequisites

  1. Create an Azure storage account to configure it for reports. This storage account is used for storing reports related data.
  2. Create a Power BI account to view, customize, and create your own reports using Power BI portal.
  3. Register the resource provider Microsoft.insights if not registered already, with the subscription of storage account and also with the subscription of Recovery Services vault to enable reporting data to flow to the storage account. To do the same, you must go to Azure portal > Subscription > Resource providers and check for this provider to register it.

Configure storage account for reports

Use the following steps to configure the storage account for recovery services vault using Azure portal. This is a one-time configuration and once storage account is configured, you can go to Power BI directly to view content pack and leverage reports.

  1. If you already have a Recovery Services vault open, proceed to next step. If you do not have a Recovery Services vault open, but are in the Azure portal, on the Hub menu, click Browse.

    • In the list of resources, type Recovery Services.
    • As you begin typing, the list filters based on your input. When you see Recovery Services vaults, click it.

      Create Recovery Services Vault step 1

      The list of Recovery Services vaults appears. From the list of Recovery Services vaults, select a vault.

      The selected vault dashboard opens.

  2. From the list of items that appears under vault, click Backup Reports under Monitoring and Reports section to configure the storage account for reports.

    Select Backup Reports menu item step 2

  3. On the Backup Reports blade, click Configure button. This opens the Azure Application Insights blade which is used for pushing data to customer storage account.

    Configure storage account step 3

  4. Set the Status toggle button to On and select Archive to a Storage Account check box so that reporting data can start flowing in to the storage account.

    Enable diagnostics step 4

  5. Click Storage Account picker and select the storage account from the list for storing reporting data and click OK.

    Select storage account step 5

  6. Select AzureBackupReport check box and also move the slider to select retention period for this reporting data. Reporting data in the storage account is kept for the period selected using this slider.

    Select storage account step 6

  7. Review all the changes and click Save button on top, as shown in the figure above. This action ensures that all your changes are saved and storage account is now configured for storing reporting data.
Note

Once you configure reports by saving storage account, you should wait for 24 hours for initial data push to complete. You should import Azure Backup content pack in Power BI only after that time. Refer FAQ section for futher details.

View reports in Power BI

After configuring storage account for reports using recovery services vault, it takes around 24 hours for reporting data to start flowing in. After 24 hours of setting up storage account, use the following steps to view reports in Power BI:

  1. Sign in to Power BI.
  2. Click Get Data and click Get under Services in Content Pack Library. Use steps mentioned in Power BI documentation to access content pack.

    Import content pack

  3. Type Azure Backup in Search bar and click Get it now.

    Get content pack

  4. Enter the storage account name configured in step 5 above and click Next button.

    Enter storage account name

  5. Enter the storage account key for this storage account. You can view and copy storage access keys by navigating to your storage account in Azure portal.

    Enter storage account

  6. Click Sign in button. After sign-in is successful, you get Importing data notification.

    Importing content pack

    After some time, you get Success notification after the import is complete. It might take little longer to import the content pack, if there is a lot of data in the storage account.

    Import success content pack

  7. Once data is imported successfully, Azure Backup content pack is visible in Apps in the navigation pane. The list now shows Azure Backup dashboard, reports, and dataset with a yellow star indicating newly imported reports.

    Azure Backup content pack

  8. Click Azure Backup under Dashboards, which shows a set of pinned key reports.

    Azure Backup dashboard

  9. To view the complete set of reports, click any report in the dashboard.

    Azure Backup job health

  10. Click each tab in the reports to view reports in that area.

    Azure Backup Reports tabs

Frequently asked questions

  1. How do I check if reporting data has started flowing in to storage account?

    You can go to the storage account configured and select containers. If the container has an entry for insights-logs-azurebackupreport, it indicates that reporting data has started flowing in.

  2. What is the frequency of data push to storage account and Azure Backup content pack in Power BI?

    For Day 0 users, it would take around 24 hours to push data to storage account. Once this initial push is compelete, data is refreshed with the following frequency shown in the figure below.

    • Data related to Jobs, Alerts, Backup Items, Vaults, Protected Servers and Policies is pushed to customer storage account as and when it is logged.
    • Data related to Storage is pushed to customer storage account every 24 hours.

      Azure Backup Reports data push frequency

    Power BI has a scheduled refresh once a day. You can perform a manual refresh of the data in Power BI for the content pack.

  3. How long can I retain the reports?

    While configuring storage account, you can select retention period of reporting data in the storage account (using step 6 in Configure storage account for reports section above). Besides that, you can Analyze reports in excel and save them for a longer retention period, as per your needs.

  4. Will I see all my data in reports after configuring the storage account?

    All the data generated after "configuring storage account" will be pushed to the storage account and will be available in reports. However, In Progress Jobs are not pushed for Reporting. Once the job completes or fails, it is sent to reports.

  5. If I have already configured the storage account to view reports, can I change the configuration to use another storage account?

    Yes, you can change the configuration to point to a different storage account. You should use the newly configured storage account while connecting to Azure Backup content pack. Also, once a different storage account is configured, new data would flow in this storage account. But older data (before changing the configuration) would still remain in the older storage account.

  6. Can I view reports across vaults and across subscriptions?

    Yes, you can configure the same storage account across various vaults to view cross-vault reports. Also, you can configure the same storage account for vaults across subscriptions. You can then use this storage account while connecting to Azure Backup content pack in Power BI to view the reports. However, the storage account selected should be in the same region as recovery services vault.

Troubleshooting errors

Error details Resolution
After setting up the storage account for Backup Reports, Storage Account still shows Not Configured. If you configured storage account successfully, your reporting data will flow in despite this issue. To resolve this issue, go to Azure portal > More Services > Diagnostic settings > RS vault > Edit Setting. Delete the previously configured setting and create a new setting from the same blade. This time set the field Name to service. This should show the configured storage account.
After importing Azure Backup content pack in Power BI, the error 404- container is not found comes up. As suggested in this document, you must wait for 24 hours after configuring reports in Recovery Services vault to see them correctly in Power BI. If you try to access the reports before 24 hours, you will get this error since complete data is not yet present to show valid reports.

Next steps

Now that you have configured the storage account and imported Azure Backup content pack, the next step is to customize these reports and use reporting data model to create reports. Refer the following articles for more details.