Permissions to view and manage Azure reservations

This article explains how reservation permissions work and how users can view and manage Azure reservations in the Azure portal.

Who can manage a reservation by default

By default, the following users can view and manage reservations:

  • The person who buys a reservation and the account administrator of the billing subscription used to buy the reservation are added to the reservation order.
  • Enterprise Agreement and Microsoft Customer Agreement billing administrators.
  • Users with elevated access to manage all Azure subscriptions and management groups

The reservation lifecycle is independent of an Azure subscription, so the reservation isn't a resource under the Azure subscription. Instead, it's a tenant-level resource with its own Azure RBAC permission separate from subscriptions. Reservations don't inherit permissions from subscriptions after the purchase.

How billing administrators can view or manage reservations

If you're a billing administrator, use following steps to view and manage all reservations and reservation transactions.

  1. Sign into the Azure portal and navigate to Cost Management + Billing.
    • If you're an EA admin, in the left menu, select Billing scopes and then in the list of billing scopes, select one.
    • If you're a Microsoft Customer Agreement billing profile owner, in the left menu, select Billing profiles. In the list of billing profiles, select one.
  2. In the left menu, select Products + services > Reservations.
  3. The complete list of reservations for your EA enrollment or billing profile is shown.
  4. Billing administrators can take ownership of a reservation by selecting it and then selecting Grant access in the window that appears.

How to add billing administrators

Add a user as billing administrator to an Enterprise Agreement or a Microsoft Customer Agreement:

  • For an Enterprise Agreement, add users with the Enterprise Administrator role to view and manage all reservation orders that apply to the Enterprise Agreement. Enterprise administrators can view and manage reservations in Cost Management + Billing.
    • Users with the Enterprise Administrator (read only) role can only view the reservation from Cost Management + Billing.
    • Department admins and account owners can't view reservations unless they're explicitly added to them using Access control (IAM). For more information, see Managing Azure Enterprise roles.
  • For a Microsoft Customer Agreement, users with the billing profile owner role or the billing profile contributor role can manage all reservation purchases made using the billing profile. Billing profile readers and invoice managers can view all reservations that are paid for with the billing profile. However, they can't make changes to reservations. For more information, see Billing profile roles and tasks.

View reservations with Azure RBAC access

If you purchased the reservation or you're added to a reservation, use the following steps to view and manage reservations.

  1. Sign in to the Azure portal.
  2. Select All Services > Reservation to list reservations that you have access to.

Users with elevated access can manage all Azure subscriptions and management groups

You can elevate a user's access to manage all Azure subscriptions and management groups.

After you have elevated access:

  1. Navigate to All Services > Reservation to see all reservations that are in the tenant.
  2. To make modifications to the reservation, add yourself as an owner of the reservation order using Access control (IAM).

Give users Azure RBAC access to individual reservations

Users who have owner access on the reservations and billing administrators can delegate access management for an individual reservation order.

To allow other people to manage reservations, you have two options:

  • Delegate access management for an individual reservation order by assigning the Owner role to a user at the resource scope of the reservation order. If you want to give limited access, select a different role.
    For detailed steps, see Assign Azure roles using the Azure portal.

  • Add a user as billing administrator to an Enterprise Agreement or a Microsoft Customer Agreement:

    • For an Enterprise Agreement, add users with the Enterprise Administrator role to view and manage all reservation orders that apply to the Enterprise Agreement. Users with the Enterprise Administrator (read only) role can only view the reservation. Department admins and account owners can't view reservations unless they're explicitly added to them using Access control (IAM). For more information, see Managing Azure Enterprise roles.

      Enterprise Administrators can take ownership of a reservation order and they can add other users to a reservation using Access control (IAM).

    • For a Microsoft Customer Agreement, users with the billing profile owner role or the billing profile contributor role can manage all reservation purchases made using the billing profile. Billing profile readers and invoice managers can view all reservations that are paid for with the billing profile. However, they can't make changes to reservations. For more information, see Billing profile roles and tasks.

Next steps