Default permissions and access for Azure Boards

Azure Boards | Azure DevOps Server 2019 | TFS 2018 | TFS 2017 | TFS 2015 | TFS 2013

As a member of an Azure Boards project, you can use the majority of features to track work. Limitations to select features are based on the access level and security group to which a user is assigned. The Basic access level and higher supports full access to all Azure Boards features. Stakeholder access level provides partial support to select features, allowing users to view and modify work items, but not use all features. The built-in security groups—Readers, Contributors, and Project Administrators— and team administrator role grant permissions to specific features.

In the tables provided in this article, a  checkmark indicates that the corresponding access level or security group has access to a feature by default.

Note

Team administrators can configure settings for their team's tools. Organization owners and members of the Project Administrators group can configure settings for all teams.

For a comparison chart of Stakeholder versus Basic access, see the Feature matrix. To assign or change an access level, see Add users and assign licenses. If you need to grant specific users select permissions, you can do so.

General work item feature access

You can use work items to track anything you need to track. To learn more, see Understand how work items are used to track issues, tasks, and epics.

Task Stakeholders Readers Contributors Team admins
View/open work items checkmark checkmark checkmark checkmark
Add work items, add tags to work items
(Stakeholders can assign existing tags to work items, but can't add new tags)
checkmark checkmark checkmark
Change work item type checkmark checkmark checkmark
Move work item to another project checkmark checkmark
Email work items checkmark checkmark checkmark
Apply a work item template checkmark checkmark checkmark
Delete work items (able to restore from the Recycle bin) checkmark checkmark
Permanently delete work items checkmark
Provide feedback (through the Microsoft Feedback client) checkmark checkmark checkmark checkmark
Request feedback checkmark checkmark

Boards feature access

Boards present work items as cards and support quick status updates through drag-and-drop.

Task Stakeholders Readers Contributors Team admins
View boards and open work items checkmark checkmark checkmark checkmark
Add work items to a board; update status, reorder, or reparent child tasks through drag-and-drop; update a field on a card checkmark checkmark
Add child tasks to a checklist checkmark checkmark checkmark
Assign to a sprint (from card menu) checkmark checkmark checkmark
Customize a board, configure team settings
(Stakeholders assigned as a team administrator or Project Administrator can configure team settings)
checkmark checkmark

Backlogs features access

Backlogs display work items as lists. A product backlog represents your project plan and a repository of all the information you need to track and share with your team. Portfolio backlogs allow you to group and organize your backlog into a hierarchy.

Task Stakeholders Readers Contributors Team admins
View backlogs and open work items checkmark checkmark checkmark checkmark
Add work items to a backlog, Stakeholders can only add items to the bottom of the backlog checkmark checkmark checkmark
Use bulk edit features checkmark checkmark checkmark
Add child items to a backlog item; prioritize or reorder a backlog; parent items using the Mapping pane; Assign items to a sprint using the Planning pane checkmark checkmark
Customize a backlog, configure team settings
(Stakeholders assigned as a team administrator or Project Administrator can configure team settings)
checkmark checkmark

Sprints feature access

Sprints provide a filtered view of work items that a team has assigned to specific iteration paths or sprints.

Task Stakeholders Readers Contributors Team admins
View sprint backlogs, taskboards, and open work items checkmark checkmark checkmark checkmark
Add work items to a sprint backlog
(Stakeholders can add backlog items to the bottom of a sprint backlog)
checkmark checkmark checkmark
Add work items to a taskboard
(Stakeholders can add backlog items but not tasks)
checkmark checkmark
Prioritize/reorder a sprint backlog or taskboard; add child items to a backlog item; reassign items to a sprint using the Planning pane checkmark checkmark
View team capacity (work details) checkmark checkmark checkmark checkmark
Set team capacity checkmark checkmark
Use bulk edit features checkmark checkmark checkmark
Define sprints, set sprint dates checkmark
Customize a sprint backlog or taskboard, configure team settings
(Stakeholders assigned as a team administrator or Project Administrator can configure team settings)
checkmark checkmark

Queries are filtered lists of work items based on criteria that you define by using a query editor.

Task Stakeholders Readers Contributors Team admins
View and run managed queries checkmark checkmark checkmark checkmark
Create and save managed queries
(Stakeholders can't save shared queries)
checkmark checkmark checkmark
View query charts checkmark checkmark checkmark
Create query charts checkmark checkmark
Powerful semantic work-tracking search. checkmark checkmark checkmark checkmark

More on Stakeholder access

Stakeholder access supports business owners, analysts, and other team members who don't manage the work of a project, but need to be able to view and add ideas to the backlog, add context and information to work items, and review status and progress. All members of an organization who don't use Visual Studio but want to contribute to work item tracking and monitor progress can be assigned as a stakeholder. Note, even if you change the permission level for a user assigned Stakeholder access, the user won't be able to access the feature.

Note

For public projects, Stakeholder access gives users full access to all work-tracking features. To learn more, see About access levels, Stakeholder access.