Applies to: Microsoft Cloud App Security
Microsoft Cloud App Security gives you visibility into the accounts from your connected apps. After you connect Cloud App Security to an app using the App connector, Cloud App Security reads account information associated with connected apps. The Accounts page enables you to investigate those accounts, permissions, the groups they're members of, their aliases and the apps they're using. Additionally, when Cloud App Security detects a new account that wasn't previously seen in one of the connected apps - for example in activities or in file sharing - the account is added to the accounts list of that app. This enables you to have visibility into the activity of external users interacting with your cloud apps.
Admins can search for a specific user’s metadata or user’s activity. The Users and accounts page provides you with comprehensive details about the entities that are pulled from connected cloud applications. It also provides the user’s activity history and security alerts related to the user.
This article provides steps for how to delete personal data from the device or service and can be used to support your obligations under the GDPR. If you’re looking for general info about GDPR, see the GDPR section of the Service Trust portal.
The Users and accounts page can be filtered to enable you to find specific accounts and to deep dive into different types of accounts, for example, you can filter for all External accounts that haven't been accessed since last year.
The Users and accounts page enables you to easily investigate your accounts, including the following issues:
Check if any accounts have been inactive in a particular service for a long time (Maybe you should revoke the license for that user to that service)
You can filter for the list of users with admin permissions
You can search for users who are no longer part of your organization but may still have active accounts
You can take governance actions on the accounts such as suspend an app or go to the account settings page. For a full list of governance actions, see the governance log.
You can see which accounts are included in each user group
You can see which apps are accessed by each account and which apps are deleted for specific accounts
Users and accounts filters
Following is a list of the account filters that can be applied. Most filters support multiple values as well as NOT, in order to provide you with a powerful tool for policy creation.
Affiliation: The affiliation is either Internal or External. To set which users and accounts are internal, under Settings make sure to set the IP address range of your internal organization. In the event that the account has admin permissions the icon in the Accounts table appears with the addition of the red tie.
App: You can filter for any API connected app being used by accounts in your organization.
Domain: Enables you to filter for users in specific domains.
Groups: Enables you to filter for members of user groups in Cloud App Security - both built-in user groups and imported user groups.
Instance: Enables you to filter for members of a specific app instance.
Last seen: The last seen filter enables you to find accounts that are dormant and whose users haven't performed any activities in a while.
Organization: Enables you to filter for members of specific organizational groups defined in your connected apps.
Show Admins only: Filters for accounts and users that are admins.
Status: Filter based on user account status of N/A, staged, active, suspended, or deleted.
Type: Enables you to filter to either the user or the account type.
User name: Enables you to filter to specific users.