FY18 Q1 Planning

Planning week dates and location:
Monday - Friday, June 12 - 16, Shanghai

Shanghai: Zhen; PMs; dev leads; dev ICs (optional/as appropriate)
Redmond: Dan; Duncan; Arthur; Martin; Megan; Sandra; Adam; Brady; Sudeep; Sandesh

High-level agenda:
Based on near-universal feedback from previous planning trips, we aim to reduce the number of meetings during FY18 Q1 planning, and instead focus on:

  • Presenting and confirming the high-level roadmap.
  • Deep dives on only about three top priority areas.
  • Reviewing the quarterly backlog.

Additional meetings can be scheduled by individuals during free time, and should only include relevant stakeholders. These meetings will not be managed by the planning team.


The following pre-work is required before Q1 all-day planning on 6/15 and Sprint 121 planning on 6/16:

Owner Item Due
HAMM Create Q1 calendar of sprints with key dates (major releases, events). done
HAMM Create scenario slide template (Martin). done
HAMM Send out Q4 retrospective survey with deadline of 6/6 (Hui). done
Sandra Host "Chalk Talk" forum for APEX Ideas (Sandra). done
Dan Create Q1 Roadmap; prioritize; identify 3 deep dives and PM owners; obtain agreement from rest of LT. done
HAMM Send detailed instructions for planning prep to scenario owners and other PMs. E.g. how to fill out scenario slides (owners - due 6/14); how to add/tag features for planning (all PMs - due 6/12) (Megan). done
Scenario owners (all) Build scenario overview slides based on template from HAMM (align with roadmap). done
Scenario owners (key) Provide deep-dive meeting agendas and attendee lists. done
HAMM Hold agenda review meeting with Dan and scenario owners. done
PMs Add features to VSTS with FY18Q1Planning tag. 6/12

Agenda: Tuesday, June 6 - Chalk Talk for APEX Ideas

Location: Skype/rooms booked in Redmond and Shanghai

4:00 - 7:00 pm Redmond time

15 minutes slot per Idea. Coordinated by Sandra. Details TBD. Random drawing(s) for gift(s) for presenter(s).

Agenda: Monday, June 12 - Kickoff and Overviews

Location: Zizhu Campus

Time Topic Driver
9:30 - 10:00 Kickoff, review quarterly schedule Arthur
10:30 - 11:30 Feature Roadmap (high-level) Dan
11:30 - 1:00 Lunch/break (90 min) n/a
1:00 - 4:00 Scenario overviews (6 scenarios, 30 min each):
- Getting Started and Article Experiences
- Support for All Programmming Languages and Samples
- Improved Content Discovery
- Writer and Communication Contributions
- Global By Default
- Improved Experimentation, Feeback & Analytics
Scenario owners
4:00 - 5:00 Review survey results (planning team internal) HMM

Agenda: Tuesday June 13 - Deep Dives on Key Scenarios (pt. 1)

Location: Zizhu Campus

Time Topic Driver
9:30 - 11:30 Deep Dive: DevOps for Docs :
1. Overview of the key aspects of site reliability and security (Duncan)
2. Work DevOps team does (Sandesh)
3. Engaging with DevOps team from the design/develop stage of any service (how to onboard, Sandesh)
4. Security, BCDR and SDP status (Duncan)
5. Deployment process, improvements to prevent LSI, and A/B testing for site features (Zhiliang)
6. Prioritizing this work in our planning process (discussion)
Critical Attendees:
Everyone who needs to understand this in setting priorities and planning work
1. PMs
2. Dev Leads
3. Dan, Arthur
11:30 - 12:00 Content Roadmap Sandra
12:00 - 1:00 Lunch n/a
1:30 - 3:30 Deep Dive: Repo improvements:
1. Performance & repo size
2. Git LFS – managing media
3. Managing Repo Growth - better story for loc Repos.
4. Repo management – administering config changes etc across repos.
Critical Attendees:
1. Devs working on OPS build and DHS
2. Devs working on Open Loc
3:30 - 5:00 Happy Hour with all of APEX Shanghai Apple (organizer)
LT (5-min speeches)
Hui (host)

Agenda: Wednesday June 14 - Deep Dives on Key Scenarios (pt. 2)

Location: Zizhu Campus

Time Topic Driver
7:00 - 8:00 Sprint 120 planning All
9:30 - 11:30 Deep Dive: developer.microsoft.com - "Articles":
1. Overview of developer.microsoft.com and Channel 9
- Site IA, Hub, Landing, sharing content
- Articles that don't fit into products (aka MSDN Magazine)
- Content for CDAs, etc.
2. Microservice cross-site Architecture
- Overview - Design services for reuse across multiple sites – Docs, Dev.ms, Channel 9
- Identify key services required across sites
Critical Attendees:
Individuals who do site architecture, key DHS team members, Duncan, Zhen, Zhiliang
12:00 - 1:00 Lunch n/a
1:30 - 3:30 Resource planning and reporting (LT + HAMMS) Arthur

Agenda: Thursday June 15 - Q1 All-Day Planning

Location: GGW Microsoft Office - room 9.108 (Shangri-La)

Time Topic Driver
9:30 - 12:00 Review feature stack rank by scenario (pt. 1) HAMM
12:00 - 1:00 Lunch n/a
1:00 - 3:30 Review feature stack rank by scenario (pt. 2) HAMM
3:30 - 5:00 S120 Post-planning (HMM only) HMM
5:00 - 6:00 Travel time all
6:00 - 8:00 Team Dinner (Shanghai restaurant TBD) Apple (organizer)
Zhen (LT host)

Agenda: Friday June 16 - S121 Planning and Follow Ups

Location: Zizhu Campus

Time Topic Driver
9:30 - 11:00 Deep dive: Other investment:
- OPS document preview service and more performance improvements
- Xref service for OPS build and API browser
- Improve test coverages
- Improve the stability and investigate the future of Forum and Blog
11:00 - 4:30 Follow up meetings as necessary/individual work time n/a