Profiles and Role Centers in Dynamics NAV

Profiles are collections of Dynamics NAV users who share the same Role Center. A Role Center is a type of page on which you can place different parts. Each part is a container in which you can host other pages or pre-defined system parts, such as an Outlook part or parts for adding tasks, notifications, or notes.

The user interface of Role Centers and all other pages can be customized in two different ways:

  • Configuration, performed by the administrator

  • Personalization, performed by users


The administrator configures the user interface for multiple users by customizing the user interface for a profile that the users are assigned to. To perform this work, you must be an administrator with the SUPER permission set. In addition, profiles must be set up and the appropriate users assigned to them. You perform this UI customization in the Customize window after you have opened the Microsoft Dynamics NAV Windows client in configuration mode. Your work in the Customize window is the same work that users perform when they personalize their own view of Dynamics NAV. Typical customizations include which actions to include on the ribbon, how fields are placed on FastTabs or in FactBoxes, and which menu items to include in the navigation pane.

Before you begin to customize user interfaces, you can specify on the Microsoft Dynamics NAV Server that UI elements that users do not have permissions for are removed from their user interface, including from the lists of UI elements in the Customize window.


To see the effect of the initial UI customization that is provided with the UI Elements Removal option, you can log on as a test user with the permission set of the profile you are configuring. The reason is that you as the administrator have the SUPER permission set, and you can therefore not see and test the resulting user interface during your own logon.


As a user, you can customize the layout of the user interface to best suit your personal preferences. You perform this UI personalization in your personal version of the product, defined by your user logon.

You can record multiple customizations of the same page based on different access points to the page. For example, the Sales Orders window can be customized to look different when it is opened from the Customer Card window than when it is opened from the Sales Order Processor Role Center. The point from which you access the page to be customized is recorded in that specific page customization. Accordingly, there may be multiple page-customization records in the database, as you can see in the Delete User Personalization window.

In addition to UI customization that you perform in the Customize window, you can make basic changes of your view of the UI. You can adjust the size and position of any window, expand the width of columns and increase the height of column headers, and change the sorting of data in columns. You also perform a type of personalization, when you select default options on dialog boxes that you are presented with when Dynamics NAV receives external files or must run automation objects. You can cancel such basic UI changes and default settings for handling files and automation objects with different functions than those for canceling UI customizations.

See Also

Managing Users
Managing User Groups
Security Overview