Quote, order, and invoice entities

Applies to Dynamics 365 (online), version 9.x

Dynamics 365 supports robust quote, sales order (order), and invoice building. You can build a quote by selecting products directly from the product catalog, specifying the price list (such as wholesale or retail), and entering the requested number of units. If you have permission, you can also apply discounts. Multiple pricing models are supported, such as wholesale versus retail, and discounting can be done by line item based on volume or manual override. In addition, overall discounts can be applied to the whole quote.

A quote is a formal offer for products or services proposed at specific prices and related payment terms that is sent to a prospective customer. You can create a quote, save it as a draft, and specify whether it is active (presented to the customer) or closed (completed, either as an order or not). A quote can have a due date (when it was promised to the customer), effective dates (when it must be accepted or rejected by), and the requested delivery dates. In addition, a quote can contain many "ship to" addresses (by line item) or a "will call" setting for items to be picked up by the customer.

If a quote is created from an opportunity, Dynamics 365 will use the products associated with the opportunity as the basis for the draft. When a quote is converted to an order, the user can keep the opportunity open or close it. If the user closes it, the final revenue amount is recorded.

A quote can be associated with the following entities:

  • One or more products and one price list

  • One or more competitors

  • An opportunity

  • A customer

  • One or more notes and attachments

  • One or more customer addresses

    The quote detail (quote product) entity represents a line item in a quote. Each quote can have multiple quote detail (quote product) records.

    The quote close activity entity represents an activity that is generated when a quote is closed.

    A sales order (order) is a quote that has been accepted. This entity is called an order in Dynamics 365.

    An invoice is an order that has been billed.

See Also

Quote Entity
QuoteDetail Entity
QuoteClose Entity
SalesOrder Entity
SalesOrderDetail Entity
OrderClose Entity
Invoice Entity
InvoiceDetail Entity
Sample: Set Negative Prices in Opportunities, Quotes and Sales Orders
Sample: Process Quotes, Sales Orders and Invoices
Sample: Fulfill a Sales Order
Opportunity Entities
Sales Entities
Set default price level for opportunity, quote, order, invoice