This topic introduces common user-interface elements and useful tips to work efficiently with Microsoft Social Engagement. You'll get a basic understanding of the application’s logic and conceptual approaches to help you start to work with the various features and areas.
To provide you the best experience with Social Engagement, it's a good idea to keep your browser updated to the latest version.
At least Internet Explorer 11
Latest version of Google Chrome
Latest version of Mozilla Firefox
Latest version of Apple Safari
Supported mobile devices
Windows Phone 8 and Windows Phone 8.1 devices with Internet Explorer mobile
Apple iPad and iPhone running at least iOS 7 with Apple Safari browser
Tablets and phones running at least Android 4.2 with Google Chrome Mobile browser
Sign in to Social Engagement
To use Social Engagement, you must have an Office 365 subscription and be set up as a Social Engagement user by your Office 365 Administrator. This means that your organization also needs to have a license for Social Engagement.
Sign in to your Office 365 portal, and then click Social Engagement in your list of services.
Enter (or bookmark) the URL for your Social Engagement solution in your browser. If you aren't already signed in to Office 365, you'll be asked to enter your Office 365 user name and password. If your credentials are accepted, you'll be forwarded to Social Engagement.
More information: Sign in to Social Engagement
Navigate the application’s main areas
Use the bar at the top of the page to move between all of the different areas of Social Engagement. Pages that you see depend on the permissions that your system administrator assigned to you.
The navigation controls are as follows:
App launcher: Quickly go to your Office 365 portal and select from your available services.
Open default page: Start a fresh analysis on Analytics > Overview and reset all active filters.
Navigation: Click this button to see the application areas and quickly switch to the area that you are looking for.
Sign out/Change Profile: You can change your profile by clicking the View Office 365 profile option or Sign out from Social Engagement and your Office 365 user account.
User options: Get one-click access to the My Preferences area, and see further information about Social Engagement.
Help options: See context-sensitive help topics that apply to the area you’re working in, and quickly access the Social Engagement forums and support contacts.
Application areas: The main areas to work in Social Engagement.
Search Setup: Create and edit search topics, defining the posts that Social Engagement acquires. Get an overview of your solution’s data acquisition status and its progress towards the post quota. Maintain lists of blocked content to optimize the quality of your data.
More information: Set up searches to listen to social media conversations
Analytics: See widgets that show the data in your solution. Switch between different pages in Analytics to see more detailed information about the areas that matter the most to you. Add filters to slice and dice your data according to your business needs.
More information: Analyze social data using widgets
Private Messages: Find all private messages in the solution with a single click. This is not an application but a shortcut to a view on the post list with the filter for private messages enabled.
More information: View posts and conversations in Social Engagement
Social Center: Create and manage real-time streams of posts that match a selected data set. Depending on your user role and license type, you can share streams with other users of your solution.
More information: Keep track of live data streams with Social Center
Activity Maps: Create and manage activity maps to see real-time visualizations of posts with location information. Show this on a large screen and let your audience know where in the world your topics are discussed.
More information: Define activity maps to view real-time data
Social Selling: Work with the Social Selling Assistant directly from within Social Engagement and get recommendations on relevant and shareable content that really matters to you.
More information: Empower your salespeople with the Social Selling Assistant
Message Center: Create and manage alerts to get the most recent posts or significant changes delivered by email to the specified recipients.
More information: Stay up to date with alerts
Settings: All users can define how the application displays for them. Administrators can manage user roles, set system-wide settings, and configure many more options.
More information: Administer Microsoft Social Engagement
Help: Visit the Microsoft Social Engagement Help Center (opens a new website) to see the latest help topics.
More information: Get help with Social Engagement
Get around in the Analytics area
In most cases, the first thing you’ll see when you sign in to Social Engagement is the Analytics area. By default, you’re looking at a data set that contains all posts that all search topics gathered in the specified time frame.
All pages in the Analytics area share the following structure:
Analysis focus: Define the data that your current analysis focuses on, and select a search topic, a category of search topics, or all search topics. You can switch between the different options at any time to narrow or extend your data set.
Filter section: Add or edit filters to slice and dice your data set according to your needs. At a glance, see the filters that are applied to your current data set, and quickly edit or remove them.
More options: Use the current filters to work with the same data set in another area of Social Engagement. More information: Explore more options with your data set
Time frame: Select the dates for which you want to analyze your data. You can select a custom date or predefined values.
Data summary: See the number of posts and the trend of your current data set.
Page navigation: Move between the different pages of the Analytics area. Each page provides a more detailed view of important aspects of your data.
Overview: See at a glance what’s happening in your selected data set before you drill down into the more detailed pages. More information: Understand widgets on the Overview page
Conversations: Find phrases that are driving the social conversations in your data set. See more detailed analysis about trending phrases, and dive into the posts that mention them. More information: Find out what people are talking about
Sentiment: See the public perception of the posts toward a search topic. Find phrases that get mentioned in a positive or negative context and track your sentiment index over time. More information: Understand the public perception using sentiment analysis
Location: Gain insights about the geographical location of authors and posts, and learn more about where social conversations are most active. More information: See the locations for the posts
Sources: Find sources that are used most in your data set. See detailed analysis, and drill down into the details of source-specific analysis. More information: Analyze the sources for the posts
Dynamic widgets: This area of the page contains widgets that display when certain criteria are present. For example, a map on the Location Insights widget shows when you select filters that may include posts with location data. When you change your data set by editing filters or changing the analysis focus, the widgets may refresh with the updated data, may disappear if the display conditions are no longer met, or may appear if the display conditions apply. More information: Analyze social data using widgets
Static widgets: The widgets in this area of the page are always there. When you change your data set by editing filters or changing the analysis focus, the widgets refresh with the updated data. More information: Analyze social data using widgets
Post list: Expand this area to see the most recent posts that match your current data set. Update your data set or your time frame, or load more posts to dive deeper into the contents. Take action and engage with your audience directly from within the application.
More information: View posts and conversations in Social Engagement
Get around in the Settings area
Administer your Microsoft Social Engagement solution, and set the options for your solution and its users. To set up your solution and get your users started quickly, see Set up Microsoft Social Engagement.
Page navigation: Move between the different pages of the settings area. Each page lets you set options that apply system-wide or to individual users only. Depending on your user role, you may not see all pages in the area.
Personal Settings: Define how the application displays for you. The values are initially set by an administrator, but you can change the defaults according to your needs. More information: Set your preferences for the user interface
Global Settings: Administrators can set system-wide defaults that apply to all new users and newly-created search topics. More information: Manage global settings
Social Profiles: Manage social profiles that you own or that were shared with you to engage with your audience directly in Social Engagement. More information: Manage social profiles
User Management: Administrators define permissions and roles for the users of their solution. More information: Understand user roles
Connections: Administrators can connect Social Engagement with Microsoft Dynamics 365 to create new records in the connected Dynamics 365 instances, or stream posts as events to Microsoft Azure Event Hubs. More information: Manage connections in Social Engagement, Set up the connection between Dynamics 365 and Social Engagement, Stream data from Social Engagement to Microsoft Azure Event Hubs
Automation Rules: Create rules that automatically perform actions on a specified data set. More information: Route posts using automation rules
Settings options: Set the values on the settings pages according to your needs. More information: Administer Microsoft Social Engagement
Microsoft Social Engagement offers hosted online services available to a wide variety of customers and comprises the following social capability components within the software application:
Social Media Monitoring – ability to listen to and monitor publicly available social communications across public and managed networks administered by third parties.
Social Analytics – ability to identify, compute, and project queries related to publicly available documents and posts.
Please note that Microsoft Social Engagement may enable access to third-party services, such as Twitter, Facebook, Tumblr, YouTube, and blogs whose privacy practices may differ from Social Engagement. Your use of such services, and any information you provide to them, is governed by their service-specific privacy statements. When establishing these connections, certain data, such as the search query used to retrieve the Social Content and your IP address, may be shared with those services. You are encouraged to review these other privacy statements. You are also encouraged to review the Microsoft Online Services Terms.
Microsoft Social Engagement stores customer search configurations and data curations in tenant-separated databases (customer data). The customer data is then cached on the server side in an internal application, to allow common retrieval indexing for the sole purpose of maximizing solution performance.
Access to index cached data (customer data) is handled exclusively by the internal application, and does not allow users to access or modify index cached data interactively in the internal application. After a subscription license agreement is terminated, customer index cached data is removed after a period of 180 days, according to our data retention policies.