How to: Suggest Vendor Payments

In the Payment Journal window, you can use the Suggest Vendor Payments batch job to suggest payment lines. Lines for things like payments that are due soon, or payments where a payment discount is available, are suggested based on your settings.

To benefit fully from suggested lines, you must first prioritize your vendors. For more information, see How to: Prioritize Vendors.

Vendor entries that are not On Hold are not included.

Important

If you want to take advantage of payment discounts, and have entered an available amount, the amount will be used for:

  • Prioritized overdue vendor entries first in order of priority.
  • Overdue vendor entries that are not prioritized.
  • Open vendor entries that qualify for payment discounts, arranged by vendor number.

To use the Suggest Vendor Payments function

  1. Choose the Search for Page or Report icon, enter Payment Journals, and then choose the related link.
  2. Open the relevant journal, and then choose the Suggest Vendor Payments action.
  3. Fill in the fields as necessary. Choose a field to read a short description of the field or link to more information.
  4. Choose the OK button.

To insert the due date as posting date on payment journal lines

When you use the Suggest Vendor Payments batch job to create payment lines for your vendors, you can fill two special fields to make sure that the generated lines use the due date to calculate the posting date. These fields are Calculate Posting Date from Applies-to-Doc Due Date and Applies-to-Doc Due Date Offset.

Important

You cannot use the Calculate Posting Date from Applies-to-Doc Due Date field together with the Find Payment Discounts field or the Summarize per Vendor field. If the posting date is based on the due date, some payment discounts may not calculate correctly because the posting date is after the payment discount date.

Also, if the calculated posting date is in the past, then the posting date is moved up to the work date, and a warning is displayed.

Alternatively, you can manually create payment lines using the due date to calculate the posting date. After you apply vendor ledger entries, you can use the Calculate Posting Date action to update the posting date on the journal line with the due date of the related purchase invoice. For more information, see How to: Apply Purchase Transactions Manually.

Note

If the purchase invoice is overdue, the posting date is set to the work date, and the font on the line becomes red.

See Also

Managing Payables
Make Payments
Working with General Journals
Working with Financials