When you make payments to vendors, you post the related payment lines in the Payment Journal window. You can use the Suggest Vendor Payments function to find payments that are due. You can also use the Vendor - Summary Aging report to get an overview of due payments.
From the payment journal, you can print computer checks or record when checks are written. If you select Computer Check in the Bank Payment Type field, then any lines representing checks must be printed before the payment journal can be posted.
When the payments are posted, you can export them to a bank file for upload to your bank for processing.
After the payments are made at your bank, you must apply them to their related open vendor ledger entries. You can do this manually or by importing a bank statement file and applying the payments automatically. For more information, see Apply Payments Automatically and Reconcile Bank Accounts.
The following table describes a sequence of tasks, with links to the topics that describe them.
|Use a function to suggest vendor payments according to selected criteria, such as due date, discount eligibility, and your liquidity.||How to: Suggest Vendor Payments|
|Issue checks for payments, either as print-outs or as computer checks. Void checks before or after posting.||How to: Work with Checks|
|Make sure that your bank only clears validated checks and amounts by sending them a file that contains vendor, check, and payment information.||How to: Export a Positive Pay file|
|Export payments from the Payment Journal window to a bank file that you upload to your bank for processing, including EFT (electronic funds transfer) in North America.||How to: Export Payments to a Bank File|