How to: Create Recurring Sales and Purchase Lines

If you often need to create sales and purchase lines with similar information, you can set up standard lines that you can then insert on recurring sales and purchase documents, for example, for recurring replenishment orders.

The following procedure shows how to work with standard sales lines. It works in a similar way for standard purchase lines.

To set up standard sales lines

  1. Choose the Search for Page or Report icon, enter Standard Sales Codes, and then choose the related link.
  2. In the Standard Sales Lines window, choose the New action.
  3. On the General FastTab, fill the fields as necessary. Choose a field to read a short description of the field or link to more information.
  4. On the Lines FastTab, enter information in the fields to prepare sales lines that reflect the standard lines that you expect to use as recurring lines on sales documents.

To insert standard sales lines on a sales invoice

  1. Choose the Search for Page or Report icon, enter Invoices, and then choose the related link.
  2. Open the sales invoice that you want to insert one or more standard sales lines on.
  3. Choose the Get Recurring Sales Lines action.
  4. In the Recurring Sales Lines window, choose the lookup button in the Code field, and then select a set of standard sales lines.
  5. Choose the OK button to insert the standard sales lines on the invoice, where you can reuse as is or edit the information.

To create multiple sales invoices based on standard sales lines

You can use the Create Recurring Sales Inv. batch job to create sales invoices according to standard sales lines that are assigned to the customers and with posting dates within the valid-from and valid-to dates that you specify on the standard sales code.

In the Recurring Sales Lines window, you can also specify a direct-debit payment method and a direct-debit mandate. The sales invoices that are created with the Create Recurring Sales Inv. batch job will then include information required to collect payment for the sales invoices with SEPA direct debit. For more information, see Collect Payments with SEPA Direct Debit.

  1. Choose the Search for Page or Report icon, enter Create Recurring Sales Invoices, and then choose the related link.
  2. In the Create Recurring Sales Inv. window, fill in the fields as necessary.
  3. In the Code field, enter the code for standard sales lines assigned to a customer that you want to create sales invoices for.
  4. Choose the OK button.

Sales invoices are created for the customers with the specified standard customer sales code, and any specified direct-debit information, for posting on the specified date.

See Also

Sales
Working with Financials