What's new in the Return to the Workplace solution?

This article provides resources where you can learn about the new features that have recently released.

New and updated features in January 2021 (v1.4)

Facility Safety Management app

Solution settings now include a switch to toggle between 12-hour and 24-hour time format in the Employee Return to the Workplace app.

Workplace Care Management app

On the Exposures tab of an employee case, the employee attestation lookup now shows only positive (Yes) attestations to link to the case.

Access control and notifications

Notifications and access controls are now also available within the Power Apps portals.

New and updated features in December 2020 (v1.3)

Return to the Workplace portal

Facility managers can provide facility access to third parties. A third party can choose a facility, attest to being symptom-free and receive a day pass for facility entry. A facility manager can also share resources such as FAQs, guidelines, and restrictions with third parties.

Guest portal

New guest

With the introduction of portals, we added a new way for users approaching the solution. Below you will find a comparison how the portal relates to the mobile app.

Name Employee app (Mobile app) Portal (Web app)
Persona Employee Third Party
Target Users Employees, students Vendors, parents, or guardians of students, “of-age” student
Security Authentication Azure AD Multiple types supported (including Azure AD B2C, Gmail, Facebook)
Booking level Facilities, floors, areas, arrival times Facilities
Attestation Yes Yes
Access controls Yes No
Notifications (for example, in-app, email, text) Yes No
Included in occupancy metrics Yes Yes
Included in occupancy capacity limits Yes No
Included in case management Yes By company policy
Manual contract tracing Yes Limited (manual data entry)

Access control

Facility or case managers can now manage facility access for employees via access controls. They are the new way of blocking facility access for an employee that allows case managers to create them either via Power Automate or an API. Access controls tie in to notifications, so employee can find guidance in the Employee app.

Notifications

Employees can now have in app notifications when facility access has been enabled or disabled. Out of the box email notifications are also provided, but these can be extended via Power Automate or other solutions.

Notifications

Dashboards with state and county level virus data

COVID-19 data and insights is now available at the state and county level for USA, including new metrics such as confirmed cases per 100K and Fatal cases per 1M population.

Dashboards state level

Dashboards county level

New and updated features in October 2020 (v1.2)

Guest bookings

To support guest visits to a facility, employees can now book passes for their guests. Passes can be shared to guests through email (Outlook), so that guests are aware of policies and details of the facility. More information: Employee app.

Guest Booking

QR code

Employees and guest pass now contains QR code that enable integration with health and safety systems, such as temperature scanning and badge reader systems. Depending on your preferences, you can turn off this feature in the solution settings. More information: Employee app.

Manual contact tracing

Manual contact tracing can quickly identify case contacts through a suggested list, and manually add additional case contacts. The case contacts can be evaluated and new cases can be opened, if needed. More information: Workplace Care Management app.

Employee access management

Case managers can now manage facility access like blocking employees entering into the facility. When blocking the employee, you can provide a notification to the employee when the employee is trying to book a facility. Case managers can also set the date when facility access will be available again for the employee. More information: Workplace Care Management app

Access management 1 Access management 2

Prioritized case dashboard

A new dashboard for case managers has been introduced to help them prioritize their case workload. Case managers can view the list of high-risk cases and cases due for contact and investigation. Case managers can also visualize cases by duration they have been open and by their risk. More information: Workplace Care Management app.

View and assess case clusters

Health and safety leads can visualize case clusters and view associated metrics to assess the risk of an outbreak and take immediate actions. The core data for visualizations is sourced from the manual contact tracing feature. More information: Use the Workplace Care Management dashboard.

PBI cluster

Cluster network

Contact type

Contacts are now differentiated by a new contact type field (Employee and Guest) that enables a facility manager to differentiate between an employee and non-employee. More information: Facility Safety Management app.

Enhanced occupancy dashboards

The occupancy dashboards have been updated to reflect the guest registrations. More information: Facility Safety Management app.

New and updated features in August 2020 (v1.1)

Employee bookings and arrivals

Employees can now book space in available buildings remotely through the app. They can choose from specific floors and areas that are available, choose arrival times to avoid high traffic hours, attest to being symptom free, and receive a personalized day pass that can be used for building entry. More information: Employee app.

Bookings and arrivals

New dashboard for health and safety leads

With this update, we are introducing a new Microsoft Power BI dashboard for health and safety leads that is authorized to view employee cases across the organization. The dashboard provides an overview of all cases with filters to view specific locations. There are also focused reports for viewing cases under investigation and cases being monitored to ensure health and safety and task force leadership have a comprehensive and consolidated view. More information: Use the Workplace Care Management dashboard.

Care management dashboard

Partition facility and set capacity limits

A new location management capability designed to enable companies to better manage facility occupancy and arrivals, ensuring effective social distancing. Facility managers can partition workspace into floors and areas based on adjusted designs and establish capacity limits for each. Area capacity can also be limited by phase. These limits establish how many passes can be issued daily to ensure adherence to safety constraints. More information: Facility Safety Management app.

New occupancy tab

The new occupancy tab enables a facility manager to monitor and manage occupancy by comparing bookings and visits against capacity. The facility manager can view trends by time and drill down to a floor and an area level to identify the high occupancy spaces. More information: Facility Management dashboard.

Facility management PBI

New daily arrivals tab

The new daily arrivals tab shows booking information to assist a facility manager in controlling the facility traffic, such as bookings by day of the week and by arrival time window. More information: Facility Management dashboard.

Arrival dashboard

New and updated features in July 2020 (v1.0)

Employee app

Allow employees to self-serve in looking up facility status and workspace availability. Employees can let the organization know how they are feeling about safely returning to work. More information: Employee app.

New employee app features

Facility Safety Management app

Provide facility managers the tools they need to manage the reopening and readiness of the facilities. This helps organizations ensure that they can provide a safe working environment for employees to return to the workplace. More information: Facility Safety Management app.

New facility safety management features

Workplace Care Management app

Allow case managers to open and investigate cases for affected employees and import data from external systems to support case management. More information: Workplace Care Management app.

New workplace management features

Facility management dashboard

The app allows facility managers to:

  • Visualize reopening readiness based on virus spread, COVID-19 cases, and facility readiness.

  • Monitor locations daily to advance or retreat phases.

  • Consolidate signals and scores into a readiness model.

    New facility management dashboard

Location readiness dashboard

Allow executive leadership to review current data related to all the conditions and facility readiness factors, compare selected measures and metrics associated to targets for locations, review guidelines set for locations by government agencies. More information: Location readiness dashboard.

New location readiness dashboard