About the Author and Operator roles in Dynamics 365 Guides

If you're a Microsoft Dynamics 365 Guides admin, you can assign an Author or Operator role to users to limit what they can do in the apps. The Restricted Author and Restricted Operator roles provide an extra layer of control by limiting access to guides. Users who are assigned the Restricted Author and Restricted Operator roles do not inherit access to any guides or guide content (3D models, images, or videos) created in the environments that they are permitted to access.

The following table describes the privileges that each role grants.

Role	Description
Author	Use the PC app and HoloLens app to create, edit, and operate guides. Users who have the Author role can also rename and deactivate existing guides.
Operator	Use the HoloLens app to view and operate a guide. Users who have the Operator role can also save time by skipping the Select Mode dialog box when they open a guide.
Restricted Author	Use the PC app and HoloLens app to create, edit, and operate guides or use guides content that: - The user created - Were explicitly shared with them or shared with an owner team they are a member of - Were assigned to the user or assigned to an owner team that the user is a member of
Restricted Operator	Use the HoloLens app to view and operate a guide or access guides content that: - The user created - Were explicitly shared with them or shared with an owner team they are a member of - Were assigned to the user or assigned to an owner team that the user is a member of
App Access	This is a system role that should not be assigned to any users, groups, or teams. The purpose of this role is to enable a service application to perform data integration between Microsoft Dataverse and other Microsoft services including the Azure Object Anchor service.

See the following links for more information:

Area	Link
Restricted Author and Restricted Operator roles in access teams	Share a guide or guide content in Dynamics 365 Guides by using an access team
System roles in the Power Platform	System and application users
Azure Object Anchor service	Object Anchors Service

Important

If you followed the instructions in the Try or buy, and deploy Dynamics 365 Guides topic when you set up Dynamics 365 Guides, any users that you added were automatically assigned the Author role. You must explicitly assign the Operator role to specific users if you don't want them to have Author role privileges.

See also

• Assign a role to an individual user
• Assign a role through Azure Active Directory groups
• Restrict access to an environment by using security groups
• Assign or share a guide by changing ownership
• Assign or share a guide through an access team