Registration IDs

This topic provides information about setting up and using registration IDs.

Many countries and regions have different regulations and requirements for recording registration numbers or IDs. This topic provides an overview of the required settings and processing of supported registration types for parties in different European countries/regions. All countries/regions have their requirements for supporting various country-specific functionalities related to registration numbers provided by different state offices. Examples of registration numbers include, social security number (SSN), tax identification number (TIN), and European VAT identification (EU VAT ID). This feature provides unified framework for all countries in all regions taking into account country-specific requirements of some European countries. The following sections describe the overall flow of information that is used for setting up and processing registration IDs.

Registration type creation

Before you can enter registration ID, you must set up registration types for the different types of registration numbers that each party is subject to. Go to Organization administration > Global address book > Registration types > Registration types page to create and manage registration types for vendors, customers, workers, and legal entities in different countries/regions.

Field Description
Name The name of the registration type.
Description The description of the registration type.
Country/region The unique identifier of the country/region.
Tax authority The tax authority that is associated with the registration type.
Restricted to The kind of restriction that applies to the tax registration type: None, Person, Organization.
Format The validation format for the registration type.
Can be updated Defines if the registration number for the registration type can be updated after it is entered.
Unique Defines if the registration number for the registration type is unique.
Primary for country If a party is associated with one or more addresses in particular country and the registration ID is valid for all these addresses, you must designate one address as primary for the country. You can only register one ID as primary. Defines if the registration number can be entered only for primary for country address.

Assign a registration type to a registration category

Registration category is country/region registration identifier approved for using in particular country/region for tax, customs and other purposes. This category defines validation rules of particular registration ID (including check digits etc.) and inclusion registration ID in different reports. Use the page Organization administration > Global address book > Registration types > Registration categories to assign registration type of particular country to supported registration category.

Field Description
Registration type The registration type in particular country/region.
Restricted to The kind of restriction applies to the tax registration type: None, Person, Organization.
Registration category The unique registration identifier approved for using in the country. The full list of supported in Microsoft Dynamics 365 for Finance and Operations, Enterprise edition categories is below.

Enter registration IDs for Global address book records

The global address book (GAB) in Microsoft Finance and Operations contains consolidated address information for customers, vendors, contacts, business relations, and legal entities. For more information see, Global address book overview. The party records that are stored in the global address book can contain one or more address records. These addresses are used for different purposes, such as billing or delivery. You can set up registration IDs for address information for customers, vendors, workers, and legal entities. Find the party (legal entity, vendor, customer, worker) record for which you want to enter the register ID, and then click Registration IDs on forms related to party, legal entity, vendor, customer, worker to open the Manage addresses page. On the Tax registration tab, click Add, and enter following information about the registration ID.

Field Description
Registration type The registration type in the selected country/region.
Registration number The party registration ID.
Description The description of the registration number.
Section The additional information about the registration number.
Issuing agency The authority that issued the registration number.
Issued date The issued date for the registration number.
Effective The effective date for the registration number.
Expiration The expiration date for the registration number.

Note

The tax exempt number of legal entity, vendor, customer can be selected from registration IDs related to the VAT ID and entered for the party.

Search for records by registration ID

Search for party records based on a registration ID is available on forms related to party, legal entity, vendor, customer, and worker. Click Registration ID search to open the Registration ID search criteria page. Specify search criteria and click Find. The system will display the selected records from the global address book and the associated types of party record.

Supported registration categories

The following table lists the supported registration types in Finance and Operations. If you're familiar with the Microsoft Dynamics AX 2012 fields for registration IDs, this table also maps those fields to the Finance and Operations registration categories.

Finance and Operations Registration category Country/Region Dynamics AX 2012 term/field
VAT ID All countries of the European Union (EU) Tax exempt number (Legislative type TAX ID in AX 2012 R3)
Enterprise ID (COID) Belgium Czech Republic Estonia Hungary Latvia Lithuania Poland Switzerland Enterprise number (EnterpriseNumber) Registration number (RegNum_W) Registration number (RegNum_W) Registration number (RegNum_W) Registration number (RegNum_W) Enterprise code (EnterpriseCode) Registration number (RegNum_W) UID (Legislative type UID in AX 2012 R3)
Branch ID Belgium Branch number (BranchNumber)
Spisová značka (Registration number, Issuing agency, Section) Czech Republic Inset number (CommercialRegisterInsetNumber) Kept at commercial register (CommercialRegister) Section of commercial register (CommercialRegisterSection)
Customs customer ID Finland Customs customer number (CustomsCustomerNumber_FI)
INN Russian Federation INN (Legislative type INN in AX 2012 R3)
RRC Russian Federation RRC (Legislative type RRC in AX 2012 R3)
OKDP Russian Federation OKDP (Legislative type OKDP in AX 2012 R3)
OKPO Russian Federation OKPO (Legislative type OKPO in AX 2012 R3)
RCOAD Russian Federation RCOAD (Legislative type RCOAD in AX 2012 R3)
OGRN Russian Federation OGRN (Legislative type OGRN in AX 2012 R3)
SNILS Russian Federation SNILS (Legislative type SNILS in AX 2012 R3)
CIFTS Russian Federation CIFTS (Legislative type CIFTS in AX 2012 R3)

For more information about registration IDs processing, including required prerequisites, see the following task recordings for VAT ID in Lifecycle Services (LCS):

  • Set up VAT ID
  • VAT ID registration of vendor
  • Party search using VAT ID