Cash registers for Norway

This topic provides an overview of the cash register functionality that is available for Norway in Microsoft Dynamics 365 for Retail. It also provides guidelines for setting up the functionality. The functionality consists of the following parts:

  • Common point-of-sale (POS) features that are available to customers in all countries or regions. Examples include an option that lets you prevent a copy of a receipt from being printed more than one time.
  • Norway-specific features, such as digital signatures for sales transactions.

Overview of cash register functionality for Norway

Common POS features

To learn about POS features that are available to customers in all countries or regions, see Microsoft Dynamics 365 for Retail documentation.

The following POS localization features that were previously implemented and made available to customers in all countries or regions can now be used specifically for Norway:

  • Print text fields on a receipt in a large font size. You can use the Font size parameter in the Receipt format designer to specify that the large font size should be used for a field in the receipt format. (The large font size is approximately double the usual font size.) For example, you can use this parameter to print the "Copy" indicator on a copy of a receipt in large characters.
  • Register the printing of receipt copies in the POS audit event log. You can use the Audit parameter in the POS functionality profile to enable copies of receipts to be printed and other POS audit events to be registered. The audit events are registered in the channel database and in Retail Headquarters. You can view the audit events on the Audit events page.
  • Prevent a copy of a receipt from being printed more than one time. When the Audit parameter in the POS functionality profile is enabled, the Allow printing receipt copies POS permission controls whether copies of receipts can be printed. There is also an option that lets you prevent a copy of a receipt from being printed more than one time.

Additionally, the following POS feature was implemented for Norway but made available to customers in all countries or regions:

  • Register additional events in the POS audit event log. If the Audit parameter in the POS functionality profile is enabled, the following events are registered in the POS audit event log:

    • Price checks
    • Tax overrides
    • Corrections to line quantities
    • Clearing transactions from the channel database

Norway-specific POS features

The following Norway-specific POS features are enabled when the ISO code parameter in the POS functionality profile is set to No.

Digital signing of sales transactions

Every sales transaction is digitally signed. The signature is created and recorded in the POS transaction journal at the same time that the transaction is finalized. The signature is also available in the journal that is exported for audit purposes.

Only transactions for cash sales are signed. Here are some examples of transactions that are excluded from the signing process:

  • Prepayments (customer account deposit)
  • Prepayments for sales orders (customer order deposit)
  • Issuing a gift card
  • Non-sales transactions (float entry, tender removal, and so on)

The data that is signed is a text string that consists of the following data fields. The data fields are separated by semicolons.

  1. Previous signature for the same POS (A zero [0] is used for the first transaction.)
  2. Transaction date
  3. Transaction time
  4. Sequential signed transaction number
  5. Transaction amount including tax
  6. Transaction amount excluding tax

The digital signing process uses an RSA 1024-bit key that has a SHA-1 hash function (RSA-SHA1-1024). A certificate that is installed on Retail Server is used for signing. The unique identifier of the certificate (footprint) is recorded together with the signature.

The signature is stored in the store database and the headquarters (HQ) database together with the transaction data. You can view the transaction signature, together with the transaction data that was used to generate it, on the Fiscal transactions FastTab of the Retail store transactions page.

Receipts

Receipts for Norway can include additional information that was implemented by using custom fields:

  • Receipt title – You can add a field to a receipt format layout to identify the type of receipt. For example, a sales receipt will include the text "Sales receipt".
  • Signed transaction sequential number – The sequential number of a signed transaction can appear on the receipt to associate a printed receipt with a digital signature in the database.
  • Receipt totals – Custom fields for receipt totals exclude non-sales amounts from total transaction amounts. Non-sales amounts include amounts for the following operations:

    • Prepayments (customer account deposit)
    • Prepayments for sales orders (customer order deposit)
    • Issuing a gift card
    • Adding funds to a gift card

X and Z reports

The information that is included on X and Z reports is based on Norwegian requirements. For example, Total cash sales amounts include only amounts for cash sales transactions and exclude issue gift card operations and prepayments. Total cash sales are also listed per item group and payment method. In addition, cumulative Grand total sales and Grand total returns amounts are maintained and printed.

SAF-T Cash Register audit file

You can export the POS transaction journal in the predefined Standard Audit File - Tax (SAF-T) Cash Register format. The audit file includes information about the organization, relevant master data (such as item groups, items, and tax codes), cash sales transaction data together with signatures for those transactions, non-sales event data, and end-of-date report data.

The audit file can be exported for the following scenarios:

  • Per store
  • All stores
  • Per terminal
  • All terminals

You can also send a report from one legal entity on behalf of another legal entity. In this case, you must run the export from the operating legal entity and specify the reporting legal entity as the sender of the report.

The SAF-T Cash Register format is implemented at Retail Headquarters by using Electronic reporting.

Setting up Retail for Norway

This section describes the Retail settings that are specific to and recommended for Norway. For more information about how to set up Retail, see Microsoft Dynamics 365 for Retail documentation.

To use the Norway-specific functionality for Retail, you must complete these tasks:

  • Set the Country/region field to NOR (Norway) in the primary address of the legal entity.
  • Set the ISO code field to NO (Norway) in the POS functionality profile of every store that is located in Norway.

You must also specify the following settings for Norway.

Make sure that the name of the legal entity is specified. This name will be printed on X and Z reports.

Additionally, on the Bank account information FastTab, in the Routing number field, specify the organization number.

Set up value-added tax (VAT) per Norwegian requirements

You must create sales tax codes, sales tax groups, and item sales tax groups. You must also set up sales tax information for products and services. For more information about how to set up and use sales tax in Microsoft Dynamics 365 for Finance and Operations, Enterprise edition, and in Retail, see Sales tax overview.

You must also specify sales tax groups and enable the Prices include sales tax option for stores that are located in Norway.

Set up functionality profiles

You must enable auditing and set up receipt numbering.

Update POS permissions groups and individual permission settings for store workers

Set the Allow printing receipt copy permission to an appropriate value:

  • Allow always – The operator can print a copy of a receipt multiple times.
  • Allow only once – The operator can print a copy of a receipt only one time.
  • Allow only once, and only if HQ DB is available – The operator can print a copy of a receipt only one time, and only if the HQ database is available through Commerce Data Exchange: Real-time Service, so that the system can verify that no copies of the receipt have previously been printed in any store.
  • Never – The operator can't print a copy of a receipt.

Configure custom fields so that they can be used in receipt formats for sales receipts

On the Language text page, add the following records for the labels of the custom fields for receipt layouts. Note that the Language ID, Text ID, and Text values that are shown in the table are just examples. You can change them to meet to your requirements.

Language ID Text Text ID
en-US Receipt title 900011
en-US Is gift card 900012
en-US Total (sales) 900013
en-US Tax total (sales) 900014
en-US Total with tax (sales) 900015
en-US Tax amount (sales) 900016
en-US Cash transaction ID 900017

On the Custom fields page, add the following records for the custom fields for receipt layouts. Note that Caption text ID values must correspond to the Text ID values that you specified on the Language text page.

Name Type Caption text ID
ReceiptTitle Receipt 900011
IsGiftCard Receipt 900012
SalesTotalExt Receipt 900013
TaxTotalExt Receipt 900014
TotalWithTaxExt Receipt 900015
AmountPerTaxExt Receipt 900016
CashTransactionSequentialNumber Receipt 900017

Configure receipt formats

For all required receipt formats, change the value of the Print behavior field to Always print for the receipt format.

In the Receipt format designer, add the following custom fields to the appropriate receipt sections. Note that field names correspond to the language texts that you defined in the previous section.

  1. Header:

    • Receipt title – This field identifies the type of receipt.
    • Cash transaction ID – This field prints the sequential number of the signed cash transaction.
  2. Lines:

    • Is gift card – This field marks the receipt line as related to the Issue gift card or Add to gift card operation.
  3. Footer:

    • Total (sales) – This field prints the receipt's total cash sale amount. The amount excludes tax. Prepayments and gift card operations are excluded.
    • Tax total (sales) – This field prints the receipt's total tax amount for cash sales. Prepayments and gift card operations are excluded.
    • Total with tax (sales) – This field prints the receipt's total cash sale amount. The amount includes tax. Prepayments and gift card operations are excluded.
    • Tax amount (sales) – This field prints the receipt's tax amount for cash sales per tax code. Prepayments and gift card operations are excluded.

For more information about how to work with receipt formats, see Receipt templates and printing.

Configure the SAF-T Cash Register export format

The SAF-T Cash Register configuration is available for download from Microsoft Dynamics Lifecycle Services (LCS). For more information, see Import electronic reporting configurations. You must download the following configurations:

  • Retail channel data data model
  • NO SAF-T Cash Register format

After you import the configurations, on the Retail parameters page, on the Electronic documents tab, in the SAF-T Cash register export format field, select the NO SAF-T Cash Register format.

You must also map required master data to predefined SAF-T standard codes. For more information, see the SAF-T Cash register documentation that is provided by the Norwegian Tax Administration. To create the mapping, you must set the new SAF-T Cash register code field on the following pages:

  • Item groups
  • Payment methods
  • Sales tax codes

Configure Retail channel components

To enable Norway-specific functionality, you must configure extensions for Retail channel components. For more information, see the deployment guidelines.