Carry forward general budget reservation information to a new fiscal year (Public sector)

Applies To: Microsoft Dynamics AX 2012 R3

For any general budget reservation that has not expired at the fiscal year-end, you can carry forward (roll over) the document to the new year. The carry-forward process creates all the accounting and budgeting entries to close the document in the current year and open the document in the new year.

Note

General budget reservations are available only if the Public Sector configuration key is selected and if Microsoft Dynamics AX 2012 R3 Cumulative Update 8 is installed with the following hotfix: KB3047235

Carry forward a general budget reservation to a new fiscal year

To process general budget reservations at year-end, use the following steps.

  1. Click General ledger > Periodic > Fiscal Year close > General budget reservation year-end process.

  2. In the General budget reservation year-end process form, in the Year-end option list, select whether to carry forward budget for the reservation.

  3. Select the fiscal years for the Closing parameters and Opening parameters.

  4. Click the Retrieve documents button.

  5. In the query form that appears, enter the criteria to find the reservations you want to process and carry forward to the new year.

  6. Click OK to display the reservations in the General budget reservation year-end process form.

  7. To process the selected reservations, click Process. You can clear a reservation’s check box if you don’t want to process it.

  8. If you selected Process and carry forward budget in the Year-end option list, an InfoLog provides messages that list all the budget entries that were created and all the general budget reservations that were processed. Any document not processed because of an error is also listed.

Reduce carry-forward budget in a new fiscal year

If you have enabled budget control, you can reduce carry-forward budget for any carry-forward general budget reservations that are finalized with a remaining balance. This ensures that prior-year funds are not spent on new-year purchases. If the Reduce carry-forward budget check box for your reservation type is enabled in the General budget reservation type form, then finalizing the document in the new fiscal year reduces the remaining document balance to zero and reduces any remaining carry-forward budget to zero.

See also

Finalize a general budget reservation (Public sector)

Set up General ledger year-end processes (Public sector)

About general budget reservations (Public sector)