Use this form to create or change policy rule types for the audit, benefit eligibility, premium earning, and vendor invoice policies that are defined for your organization. Policies are collections of business rules that you define to help control business processes and enforce the overall business strategy. The policy rule types define the document and query parameters that are used when you define specific policy rules.
Note
This topic includes information about features that were added or changed for cumulative update 6 or later for Microsoft Dynamics AX 2012 R2. This information also applies to AX 2012 R3.
The following tables provide descriptions for the controls in this form.
Note
The controls that appear in this form may vary depending on how the form was opened.
Buttons
Button
Description
New
Create a policy rule type.
Delete
Delete the selected policy rule type.
Fields
Field
Description
Rule name
Enter a name for the policy rule type.
Description
Enter a description for the policy rule type.
Query name
Select the default Application Object Tree (AOT) query to use as the starting point for creating policy rules of this policy rule type. The query indicates the source document that the policy rule type is defined for.
Use this query together with the List search query type to create audit policy rules that evaluate expense reports for specific employees. When you use this option, specify the employees as monitored entities in the Additional options form.
In cumulative update 6 for Microsoft Dynamics AX 2012 R2 or later, specify the monitored entities in the Audit policy rule form.
AuditPolicyKeyword (Expense report header with line)
Expense report headers
Policy rules that are based on this query are used to evaluate expense report headers against criteria that is specified on the expense report line. When you use this query, the violations are created against the header, not the individual lines.
AuditPolicyPurchLine (Purchase order line)
Purchase order lines
AuditPolicyPurchList (Purchase order monitored vendors)
Purchase orders
Use this query together with the List search query type to create audit policy rules that evaluate purchase orders for specific vendors. When you use this option, specify the vendor accounts as monitored entities in the Additional options form.
In cumulative update 6 for Microsoft Dynamics AX 2012 R2 or later, specify the monitored entities in the Audit policy rule form.
AuditPolicyPurchTable (Purchase order)
Purchase order headers
AuditPolicyPurchTableHeaderLine (Purchase order header with line)
Purchase order headers
Policy rules that are based on this query are used to evaluate purchase order headers against criteria that is specified on the purchase order line. When you use this query, the violations are created against the header, not the individual lines.
AuditPolicyVendInvoiceHeader (Vendor invoice)
Vendor invoice headers
AuditPolicyVendInvoiceHeaderLine (Vendor invoice header with line)
Vendor invoice headers
Policy rules that are based on this query are used to evaluate vendor invoice headers against criteria that is specified on the vendor invoice line. When you use this query, the violations are created against the header, not the individual lines.
Use this query together with the List search query type to create audit policy rules that evaluate vendor invoices for specific vendors. When you use this option, specify the vendor accounts as monitored entities in the Additional options form.
In cumulative update 6 for Microsoft Dynamics AX 2012 R2 or later, specify the monitored entities in the Audit policy rule form.
This option is available only if Microsoft Dynamics AX 2012 R2 or AX 2012 R3 is installed.
Worker profiles
Policy rule type for premium earning policies
Query
Source document
Premium earnings
Earnings statement
Policy rule types for vendor invoice policies
Query
Source document
VendInvoicePolicyHeader (Vendor invoice)
Invoice headers
VendInvoicePolicyLine (Vendor invoice lines)
Invoice lines
VendInvoicePolicyMiscCharge (Charges)
Charges
When you use this option, specify the charges code to evaluate in the Policy rules form, and specify the criteria in the Charges code form.
Document type
The type of source document that is associated with the query.
Query type
Select the type of database query that users can build when they create audit policy rules that use this policy rule type.
Conditional – Use this query type to create audit policy rules that evaluate source document attributes against specified values.
Aggregate – Use this query type to create audit policy rules that evaluate multiple source documents or source document lines against a policy rule by aggregating numeric values.
Sampling – Use this query type to create audit policy rules that randomly select the specified percentage of the source documents to evaluate for policy violations.
Duplicate – Use this query type to create audit policy rules that evaluate source documents for duplicate entries.
List search – Use this query type together with the AuditPolicyExpenseList, AuditPolicyPurchList, or AuditPolicyVendInvoiceList queries to create audit policy rules that evaluate source documents for specific entities. The root document of the query defines the document that is being audited. The query must contain a join with the DirParty table. When you select this option, specify the monitored entities in the Additional options form.
In cumulative update 6 for Microsoft Dynamics AX 2012 R2 or later, specify the monitored entities in the Audit policy rule form.
Keyword search – Use this query type to create audit policy rules that evaluate source documents to determine whether they contain certain words. When you select this option, specify the prohibited words in the Additional options form.
In cumulative update 6 for Microsoft Dynamics AX 2012 R2 or later, specify the prohibited words in the Audit policy rule form.
Legal entity field
Select the field in the source document that identifies the legal entity.
Document date reference
Select the field in the source document that identifies the date when documents are selected for audit.