General posting groups
The main purpose for general posting groups is to identify the income statement accounts for each subsidiary or supporting ledger. General posting groups are used to link the general ledger to the following subsidiary or supporting ledgers:
Item transactions, resource transactions, or both, from purchases and sales documents
Item journals and job journals
Machine centers, work centers, and item charges
The following table provides descriptions of the two general posting groups and where they are assigned to.
| General posting group | Description | Assigned to |
|---|---|---|
| General business posting group | Specifies who is sold to (customers) and who is purchased from (vendors). | Customers, Vendors, G/L Accounts |
| General product posting group | Specifies what is being sold (items and resources) and what is being purchased (items). | Items, Resources, G/L Accounts, Machine Centers, Work Centers, Item charges |
General business posting groups
When you set up general business posting groups, consider how many groups are needed to analyze sales by customers and purchases by vendors.
For example, general business posting groups can be divided by:
Geographical area
Type of business
Type of industry
To set up general business posting groups, follow these steps:
Select the Search for Page icon in the top-right corner of the page, enter general business posting groups, and then select the related link to open the General Business Posting Groups page.
Select New.
In the Code field, type a unique identifier for the business group.
In the Description field, type a short description.
In the Def. VAT Bus. Posting Group field, enter the VAT business posting group to be used as the default for transactions that involve this business group.
Select the Auto Insert Default check box to automatically insert the default business posting group when the corresponding general business posting group is assigned to a customer, vendor, or G/L account.
Close the Gen. Business Posting Groups page.
For customers and vendors, it is required to have a general business posting group set up. It is not possible to post sales or purchase transactions without it.
Conversely, only G/L accounts that are used in sales and purchase documents and journals with VAT calculation require a general business posting group. G/L accounts that are used in journals without VAT calculation do not require a general business posting group.
General product posting groups
General product posting groups are used to specify what is being sold and what is being purchased, and are assigned to the following things:
Items
Resources
G/L accounts
Machine centers
Work centers
Item charges
When you are setting up general product posting groups, consider how many groups are needed to analyze sales by products (items and resources) and purchases by items.
For example, general product posting groups can be divided by:
Raw material items
Retail items
Resources
Capacities
To set up general product posting groups, follow these steps:
Select Search for Page icon in the top-right corner of the page, enter general product posting groups, and then select the related link to open the General Product Posting Groups page.
Select New.
In the Code field, type a unique identifier for the product group.
In the Description field, type a short description.
In the Def. VAT Prod. Posting Group field, enter the VAT Product posting group to be used as the default for transactions that involve this product group.
Select the Auto Insert Default check box to automatically insert the default VAT product posting group when the corresponding general product posting group is assigned to an item, resource, or G/L account.
General product posting groups provide the major product groups that are reflected in the chart of accounts. Each inventory item and resource is assigned a product posting group.