Microsoft 365 Lighthouse frequently asked questions (FAQs)

Microsoft 365 Lighthouse helps Managed Service Providers (MSPs) grow their business and deliver services to customers at scale through proactive account management, simplified onboarding, efficient tenant configuration, device protection, and alerts. Lighthouse provides insights into customer acquisition, retention, and growth opportunities, as well as multi-tenant views across customer devices, data, and users to help you anticipate customer needs and maximize their investment in Microsoft 365.

For MSP service technicians with delegated access, Lighthouse helps you secure and manage devices, data, and users at scale for small and medium business (SMB) customers. Lighthouse simplifies onboarding of tenants by recommending security configuration baselines tailored to SMBs and providing multi-tenant views across all customer environments.

For account managers, sales professionals, and customer success users, the Sales Advisor capability within Lighthouse uses artificial intelligence (AI) to analyze your customer base and apply data models—built by Microsoft data scientists—to identify opportunities where you can engage, nurture, and grow your customer's Microsoft 365 usage through actionable recommendations and prescriptive guidance.

For more information, see Overview of Microsoft 365 Lighthouse.

No additional costs are associated with using Lighthouse to manage multiple Microsoft 365 customer tenants. Lighthouse is available to MSPs servicing small- to medium-sized businesses and who have a Cloud Solution Provider (CSP) relationship with their customers. For more information, see Requirements for Microsoft 365 Lighthouse.

For a list of current requirements, see Requirements for Microsoft 365 Lighthouse.

Lighthouse is available in all countries where Microsoft 365 is available, except China and Palestinian Authority. However, features in Lighthouse such as device management and threat management rely on Microsoft Intune, and user management relies on Microsoft Entra ID, and Intune and Microsoft Entra ID may not be available in certain countries and regions. For a complete list of Microsoft 365, Microsoft Entra ID, and Intune availability, see International availability.

Lighthouse is not available in national clouds.

To sign up for Lighthouse, you'll need to be enrolled in the Cloud Solution Provider (CSP) program as an Indirect Reseller or Direct Bill partner. For instructions on how to sign up, see Sign up for Microsoft 365 Lighthouse. To learn more about the CSP program, see the Cloud Solution Provider program overview.

Yes, however Lighthouse capabilities will vary based on the licenses assigned to the user. For example, if a user is missing a license that includes Intune, that user's devices, device compliance status, and threats status will be unavailable; and if a user is missing a license that includes Microsoft Entra ID P1, that user's password and sign-in management will be unavailable. For more information, see Requirements for Microsoft 365 Lighthouse.

It can take up to 48 hours for customer tenant data to load within Lighthouse. If it's been more than 48 hours since you completed onboarding, reach out to our Support team for help. You'll need to let them know when you completed onboarding and provide any relevant screenshots and logs. For more information, see Get help and support for Microsoft 365 Lighthouse.

For customer tenant data to show up in Lighthouse, MSPs must establish delegated access to manage the customer tenant. Either granular delegated admin privileges (GDAP) plus an indirect reseller relationship or a delegated admin privileges (DAP) relationship is required to onboard customers to Lighthouse. We recommend establishing GDAP with your customers to allow more secure delegated access. If DAP and GDAP coexist in a customer tenant, GDAP permissions take precedence for MSP technicians in GDAP-enabled security groups. For more information on delegated access, see Request a reseller relationship with a customer in Partner Center. Tenants also must have at least one Enterprise, Business, Frontline, or Education subscription of Microsoft 365, Office 365, Exchange Online, Windows 365 Business, or Microsoft Defender for Business and no more than 2500 licensed users in their tenant. For more information, see Requirements for Microsoft 365 Lighthouse and Overview of the Tenants page in Microsoft 365 Lighthouse.

If GDAP is established with the customer, an MSP technician must be in a GDAP-enabled security group that is assigned the appropriate roles to be able to manage that customer's data in Lighthouse. GDAP roles assigned to that security group impact which customer data can be managed within Lighthouse. See Overview of permissions in Microsoft 365 Lighthouse for details on which delegated and partner tenant roles are recommended to use Lighthouse. For instructions on how to view which GDAP roles have been assigned to you for different customer tenants in Lighthouse, see View your Microsoft Entra roles in Microsoft 365 Lighthouse.

If you don't want to see certain tenants and their data in Lighthouse, you can remove those tenants. To remove a tenant, follow these steps:

1. In the left navigation pane in Lighthouse, select Tenants to open the Tenants page.
2. Find the tenant that you want to remove, select the three dots (more actions) next to the tenant name, and then select Remove tenant.
3. In the confirmation dialog, select Confirm to remove the tenant.

   Note

   Once you remove a tenant, you can't take action on the tenant until the removal process is complete. It may take up to 48 hours for this process to complete.

To learn more about tenants, see Microsoft 365 Lighthouse tenants page overview.

If you can't access tenant information, you may not have the correct permissions for that tenant. Some features and data are only visible to specific roles. To view what roles you have, see View your Microsoft Entra roles across tenants.

In the customer tenant's deployment plan, under the Set up Microsoft Defender for Business deployment task, dismiss the Provisioning sub-task and select Resolved through a third party as the reason for dismissal.

Do one of the following:

• Exclude the emergency access admin account from the Require MFA for admins deployment task.

  1. In the deployment plan for the customer tenant associated with the emergency access admin account, under the Require MFA for admins deployment task, select the Create conditional access policy to require MFA for admins sub-task to open the task details pane, and then select Deploy.
  2. On the Review deployment task page, click in the Exclude users field to open the list of suggested users, and then select the emergency access admin account you want to exclude.
  3. Select Next to review the detected configurations, and then proceed to confirm and deploy.

• In the deployment plan for the customer tenant associated with the emergency access admin account, under the Require MFA for admins deployment task, dismiss the Create conditional access policy to require MFA for admins sub-task and select Risk accepted as the reason for dismissal.

  Note

  Dismissal of a deployment task impacts all users in the tenant.

Do one of the following:

• Change the deployment state of the existing configuration to Enabled.

  1. In the customer tenant's deployment plan, select the applicable sub-task to open the task details pane, and then select Detection history.
  2. Select the most recent scan of the tenant to view the tenant configuration.
  3. Select the configuration for which you want to update the deployment state to open the configuration in Microsoft Entra ID.
  4. Change Enable policy to On, and then select Save.
  5. Return to the task details pane in Lighthouse, and then select Run detection to update the deployment status.

• Delete the existing configuration, and then deploy a new configuration.

  1. In the customer tenant's deployment plan, select the applicable sub-task to open the task details pane, and then select Deploy.
  2. Select Next to proceed to the Review detected configurations page.
  3. From the list of detected configurations, select the applicable configuration to open it in Microsoft Entra ID.
  4. Delete the configuration in Microsoft Entra ID.
  5. Return to the Review detected configurations page in Lighthouse, and then select Refresh to refresh the detected configurations.
  6. Select Next to confirm and deploy.

Do one of the following:

• Edit the setting within the existing configuration to make it compliant.

  1. In the customer tenant's deployment plan, select the applicable sub-task to open the task details pane, and then select Deploy.
  2. Select Next to proceed to the Review detected configurations page.
  3. Select the configuration containing the setting you want to edit to open it in the applicable management portal.
  4. Edit the configuration setting, as required by the task, and then save the updated configuration.
  5. On the Review detected configurations page in Lighthouse, select Refresh to refresh the detected configurations. The applicable task should now show a status of Compliant.
  6. Select Next to confirm and deploy.

• Edit the assignment of the existing configuration to exclude the users who have the task assigned to them.

  1. In the customer tenant's deployment plan, select the applicable sub-task to open the task details pane, and then select Deploy.
  2. On the Review detected configurations page, click in the Exclude users field to open the list of suggested users, and then select the users you want to exclude.
  3. Select Next to review the detected configurations, and then proceed to confirm and Deploy.

• Delete the existing configuration.

  1. In the customer tenant's deployment plan, select the applicable sub-task to open the task details pane, and then select Deploy.
  2. Select Next to proceed to the Review detected configurations page.
  3. From the list of detected configurations, select the applicable configuration to open it in Microsoft Entra ID.
  4. Delete the configuration in Microsoft Entra ID.
  5. On the Review detected configurations page in Lighthouse, select Refresh to refresh the detected configurations.
  6. Select Next to confirm and deploy.

• Dismiss the task associated with the configuration that has a non-compliant setting.

  1. In the customer tenant's deployment plan, select the deployment task you want to dismiss to open the task details pane, and then select Dismiss.
  2. Under Reason, select the appropriate option, and then select Save.

  Note

  Dismissal of a deployment task impacts all users in the tenant.

Do one of the following:

• Exclude the applicable user accounts from the deployment task.

  1. In the customer tenant's deployment plan, select the applicable sub-task to open the task details pane, and then select Deploy.
  2. On the Review deployment task page, click in the Exclude users field to open the list of suggested users, and then select the users you want to exclude.
  3. Select Next to review the detected configurations, and then proceed to confirm and deploy.

• Enable deployment by assigning licenses for the required services to the applicable users.

  1. In the left navigation pane in Lighthouse, select Users > Account management, and then search for the unlicensed user.
  2. Select the appropriate user to open the user details pane, and then select Licenses and apps.
  3. Select the licenses that are required by the deployment task, and then select Save changes.
  4. Repeat these steps for each applicable user.

• Dismiss the task for the customer tenant.

  1. In the customer tenant's deployment plan, select the deployment task you want to dismiss to open the task details pane, and then select Dismiss.
  2. Under Reason, select Risk accepted, and then select Save.

  Note

  Dismissal of a deployment task impacts all users in the tenant.

Do one of the following:

• Exclude the applicable user account from the deployment task.

  1. In the customer tenant's deployment plan, select the applicable sub-task to open the task details pane, and then select Deploy.
  2. On the Review deployment task page, click in the Exclude users field to open the list of suggested users, and then select the user you want to exclude.
  3. Select Next to review the detected configurations, and then proceed to confirm and deploy.

• Exclude the applicable security group from the deployment task.

  1. In the customer tenant's deployment plan, select the applicable sub-task to open the task details pane, and then select Deploy.
  2. On the Review deployment task page, click in the Exclude groups field to open the list of suggested groups, and then select the group you want to exclude.
  3. Select Next to review the detected configurations, and then proceed to confirm and deploy.

Tasks are Not compliant if there are one or more users for which one or more settings in the assigned configuration are either Missing or Not compliant.

To investigate and resolve a deployment task that's Not compliant:

1. Open the customer tenant's deployment plan, and then select the task you want to investigate to open the task details pane.

2. Select User progress to see which users have a status of Not compliant or Not licensed. To resolve users who are Not licensed, either assign them the required license or exclude them from the assignment of the task.

3. If there are any users who are Not compliant, select Detection history, and then select the most recent scan of the tenant to view the tenant configuration.

   The tenant configuration will identify which settings within which policy for which users are either Missing or Not compliant.

4. Do one of the following:

   • To resolve settings that are Missing, add the missing settings to the configuration.
   • To resolve settings that are Not compliant, update the value of the applicable settings to match the value in the deployment task, and then select Run detection from the task details pane.

Deployment plans are Not complete if there are one or more tasks that are Not licensed or Not compliant.

To investigate and resolve a deployment plan that's Not complete:

1. Open the customer tenant's deployment plan to view the status of the assigned deployment tasks.

2. Review each deployment task that has a status of Not licensed or Not compliant, and then do one of the following:

   • To resolve deployment tasks that are Not licensed, either assign the required license to each of the targeted users or dismiss the task from the deployment plan.
   • To resolve deployment tasks that are Not compliant, either complete the deployment of the task or dismiss the task from the deployment plan.

When a customer tenant's configuration is updated in Lighthouse, the tenant's deployment status is refreshed automatically. However, changes made outside of Lighthouse are not immediately detected. Outside changes won't be detected until the next scheduled Lighthouse scan, or until a detection scan is manually initiated by a Lighthouse user.

For instance, if Lighthouse indicates a user isn't licensed for a task, you can resolve this by assigning the required license to the user in the Microsoft 365 admin center. Afterwards, do one of the following to see the license assignment reflected in the deployment status in Lighthouse:

• Manually initiate a scan by selecting Run detection for the deployment task. This immediately updates the user's deployment status.
• Wait for Lighthouse to automatically rescan the tenant and update the deployment status.

If you meet the requirements to use Lighthouse, then you're qualified to manage customer Cloud PCs in Lighthouse. For a list of current requirements, see Requirements for Microsoft 365 Lighthouse.

You can purchase Windows 365 licenses through all available Microsoft commercial sales channels. One license purchased is equivalent to the purchase of one Cloud PC. Currently, each user can be assigned only one Cloud PC of the same SKU type, but they can be assigned multiple Cloud PCs if they are of different SKU types. To compare Windows 365 plans and pricing, see Get the Windows 365 Cloud PC that's right for you.

Understanding how customers interact with a product or solution through data can help partners anticipate customer needs and improve overall performance throughout the various stages of the customer lifecycle. Microsoft is investing in its partners by creating a tool that supports a customer lifecycle management (CLM) experience and continuous customer engagement across the customer lifecycle. This experience was available during a public preview phase and was referred to as “Project Orland for Microsoft 365.” The public preview phase has concluded, and this same experience is now generally available as a capability within Microsoft 365 Lighthouse.

Leveraging the same data models and insights Microsoft sellers use for account management, partners can:

1. Target customer engagement at the right time with the right actions.
2. Engage with customers when they are ready for the next step in their digital transformation based on their usage patterns.
3. Get early warning of customers where direct engagement can avoid future Microsoft 365 churn.
4. Access personalized marketing content (such as pitch decks), usage information, and more specific to each customer opportunity surfaced within the experience.
5. Take advantage of best-practice recommendations from Microsoft.

Sales Advisor surfaces opportunities across all segments. The opportunities and the models are not exclusive to SMB customers. CSP partners who support medium-sized customers will find that Sales Advisor serves them well with all the customers they engage with.

The Microsoft 365 Lighthouse Sales Advisor capability only supports Modern Work Microsoft 365 services and solutions.

Instructions on how to onboard to Lighthouse and how to use the Sales Advisor capabilities are posted on Get access to Sales Advisor.

The two offerings serve different purposes and use different signals to generate information shared with partners.

Cloud Ascent is a targeting tool focusing on potential cloud customers that partners can move to the cloud. Partners should use Cloud Ascent to support lead generation and new customer marketing.

For customers with a Microsoft 365 trial or paid subscription, the sales advisor capability in Microsoft 365 Lighthouse will help partners nurture that customer by converting trials to paid, increasing product adoption, or moving paid customers to more advanced workloads. It is a lifecycle management tool that supports continuous customer engagement. Sales advisor leverages the same data models, insights, and signals that Microsoft sellers use for account management, tapping into the best practices we see across the market to help partners grow their business.

Microsoft 365 Lighthouse is focused on Microsoft 365 services rather than Azure services. While Azure Lighthouse is built into the Azure portal and allows IT partners to manage multiple tenants for Azure, Microsoft 365 Lighthouse is a standalone portal that helps MSPs manage multiple Microsoft 365 customer tenants. For more information about Microsoft 365 Lighthouse, see Overview of Microsoft 365 Lighthouse. For more information about Azure Lighthouse, see What is Azure Lighthouse?

Microsoft 365 Lighthouse sources and aggregates information from across your customer tenants through Microsoft Graph APIs. If Microsoft Sentinel is monitoring customer tenants that are managed by Lighthouse, it will detect such API activity and, depending on how Microsoft Sentinel is configured, report it as an incident. You can create an automation rule in Microsoft Sentinel to identify these incidents as false positives and close them automatically. For instructions on how to do this, see Handle false positives in Microsoft Sentinel. To learn more about Microsoft Sentinel, review the Microsoft Sentinel technical documentation.

The multitenant capabilities in Microsoft Defender XDR provide large organizations with the ability to secure and manage multiple tenants from a single portal, with a focus on global security operations center (SOC) investigation flows, including a unified view of incidents across tenants and the ability to perform advanced search across the data contained in multiple tenants. The capabilities also help enterprise managed security service providers (MSSPs) efficiently run their SOC.

For MSPs who manage services for SMB customers and who need a full set of capabilities spanning security, identity, and management of Microsoft 365 applications in a unified experience in a single portal, we continue to recommend Microsoft 365 Lighthouse. Lighthouse includes a broader set of capabilities optimized for MSPs, particularly those using Microsoft 365 Business Premium and Defender for Business.

The following table provides a comparison between Microsoft 365 Lighthouse and the multitenant organization capabilities in Microsoft Defender XDR.

In Lighthouse, select the ? icon at the top of the portal or the Help & support widget in the lower-right corner of the portal to open the Help pane. From here, select Help + support to access self-help articles or contact support. For more information about help and support options, see Get help and support for Microsoft 365 Lighthouse.

Your feedback matters and is important to us! There are a few different ways for you to submit feedback:

• In Lighthouse, select the Give feedback widget in the lower-right corner of the portal.
• Go to the Microsoft 365 Lighthouse Feedback page. You can start conversations about Lighthouse and Windows 365 features, post questions for other MSPs or Microsoft employees, provide feedback and feature ideas, and more.
• Respond to the occasional (not more than once a month) pop-up window in Lighthouse that asks you to provide feedback.