Create an org-wide team in Microsoft Teams
Org-wide teams provide an automatic way for everyone in a small to medium-sized organization to be a part of a single team for collaboration.
With org-wide teams, global administrators can easily create a public team that pulls in every user in the organization and keeps the membership up to date with Active Directory as users join and leave the organization. Only global admins can create org-wide teams and currently an org-wide team is limited to organizations with no more than 1,000 users. If these requirements are met, admins will see Org-wide as an option under Privacy when creating a team.
If you don't see the Org-wide option when creating a team and you're a global admin, the feature might still be rolling out or your organization might have more than the current size limit of 1,000 members. We're looking to increase this limit in future.
When an org-wide team is created, all global admins are added as team owners and all active users are added as team members. Users who are disabled for Teams, guest users, and most rooms aren't added to the team. As your organization's directory is updated to include new active users or if users no longer work at your company and their Teams license is disabled, changes are automatically synced and the users are added or removed from the team. Team members can't leave an org-wide team. As a team owner, you can manually add or remove users if needed.
Rooms that aren't a part of a room list, equipment, and resource accounts might be added or synced to the org-wide team. Team owners can easily remove these accounts from the team.
To get the most out of your org-wide team, we recommend team owners do the following.
Allow only team owners to post to the General channel
Reduce channel noise by having only team owners post to the General channel. Go to the team and click More options (…) > Manage Team. On the Settings tab, click Member permissions > select Only owners can post messages.
Turn off @team and @[team name] mentions
Reduce @mentions to keep them from overloading the entire organization. Go to the team and click More options (…) > Manage Team. On the Settings tab, click **@mentions** > turn off Show members the option to @team or @[team name].
Automatically favorite important channels
Favorite important channels to ensure everyone in your organization engages in specific conversations. To learn more, see Auto-favorite channels for the whole team.
Remove accounts that might not belong
Even though members can’t leave an org-wide team, as a team owner, you can manage the team roster by removing accounts that don’t belong. Make sure you use Teams to remove users from your org-wide team. If you use another way to remove a user, such as the Microsoft 365 admin center or from a group in Outlook, the user might be added back to the org-wide team.