What the guest experience is like
When a guest is invited to join a team, they receive a welcome email message. This message includes some information about the team and what to expect now that they're a member. The guest must accept the invitation by selecting Open Microsoft Teams in the email message before they can access the team and its channels.
All team members see a message in the channel thread announcing that the team owner has added a guest and providing the guest's name. Everyone on the team can identify easily who is a guest. A tag in the upper-right corner of the channel thread indicates the number of guests on the team and a (Guest) label appears next to each guest's name.
Check out these videos about the guest experience in Teams:
Comparison of team member and guest capabilities
The following table compares the Teams functionality available for an organization's team members and its guests.
|Capability in Teams||Teams user in the organization||Guest user|
|Create a channel
Team owners control this setting.
|Participate in a private chat
|Participate in a channel conversation
|Post, delete, and edit messages
|Share a channel file
|Share a chat file
|Add apps (tabs, bots, or connectors)
|Create meetings or access schedules
|Access OneDrive for Business storage
|Create tenant-wide and teams/channels guest access policies
|Invite a user outside the Microsoft 365 or Office 365 organization's domain
Team owners control this setting.
|Create a team
|Discover and join a public team
|View organization chart
|Use inline translation
|Become team owner
The following table shows the calling and meeting features available to guests, compared to other types of users.
|Calling feature||Guest||E1 and E3 user||E5 and Enterprise Voice user|
|Core call controls supported (hold, mute, video on/off, screen sharing)||Yes||Yes||Yes|
|Can transfer a call||Yes||Yes||Yes|
|Can consultative transfer||Yes||Yes||Yes|
|Can add other users to a call via VOIP||Yes||Yes||Yes|
|Can add users by phone number to a call||No||No||Yes|
|Call group target||No||Yes||Yes|
|Can be the target of a federated call||No||Yes||Yes|
|Can make a federated call||No||Yes||Yes|
|Can immediately forward their calls||No||No||Yes|
|Can simultaneously ring their calls||No||No||Yes|
|Can route their unanswered calls||No||No||Yes|
|Missed calls can go to voicemail||No||No1||Yes|
|Have a phone number that can receive calls||No||No||Yes|
|Can dial phone numbers||No||No||Yes|
|Can access call settings||No||No||Yes|
|Can change voicemail greeting||No||No1||Yes|
|Can change ringtones||No||No||Yes|
|Can have delegates||No||No||Yes|
|Can be a delegate||No||No||Yes|
1 This feature will be available soon.
Microsoft 365 and Office 365 admins control the features available to guests.
Frequently asked questions
How do I leave an organization that I've been invited to?
If you've been invited to an organization that you don't want to be a guest of, you can choose to leave the organization. For more information, go to Leave an organization as a guest user. Alternatively, you can ask the admin of the organization to remove you from their tenant. Note that in either case you'll need to be re-invited to the tenant if you want to access the organization in the future.
Do guests have the same capabilities as team members?
No. For more information about what a guest can and cannot do, go to Comparison of team member and guest capabilities in this article.
Do guests have access to OneDrive for Business?
Do guests have access to SharePoint files?
Can guests search within files?
Can guests attach files?
Yes, a guest can attach files in these two ways:
- Select Files in the left pane, and then browse to the file location.
- Upload files from their computer.
Can a guest download a file in a private chat?
Yes, they can receive a file from a member in a private chat, and then download it to their desktop.