Admin quick start - Meetings and live events in Microsoft Teams

There are 2 ways to meet in Microsoft Teams - meetings and live events. Use this article to quickly roll out and configure meetings and live events for your organization.

  • Meetings in Teams include audio, video, and screen sharing for up to 300* people. They're one of the key ways to collaborate in Teams. And you don't need to be a member of an organization (or even have a Teams account!) to join a Teams meeting—just look in the invitation for instructions about calling in.

  • Live events are an extension of Teams meetings that enable you to schedule and produce events that stream to large online audiences - up to 10,000 people. If you need a meeting for more than 300 people, use a live event.

    Note: For Teams for Government (GCC, GCC High, DoD), the limit is still 250. We'll update this article when the government cloud limit increases from 250 to 300.

Get licenses for meetings and live events

Anyone can attend a Teams meeting or public live event for free - no license is required. Attendees join a Teams meeting or live event by clicking the Join button in Teams or the meeting invitation. Meeting audio is part of a Teams meeting, but if you want people to be able to dial in to a meeting by phone, you'll need to provide a dial-in number.

For the people who will organize, schedule, and host meetings or live events, they'll need one of the Microsoft 365 or Office 365 licenses listed in the table below. If you're already using Teams, you probably have the license you need for organizing and hosting meetings and live events.

Table with licenses required for Teams meetings or live events

1 Meeting organizers need to have an Audio Conferencing add-on license to send an invite that includes dial-in conferencing.

2 Meeting dial out to a Call me at number requires organizers to have an E5 or Audio Conference add-in license. A dial plan may also be needed.

To learn more about licensing, read Microsoft Teams service description.

Make sure your network's ready

If you already prepared your network when you rolled out Microsoft 365 or Office 365, you're probably all set. In any case - and especially if you're rolling out Teams quickly as your first Office 365 workload to support remote workers - read Prepare your organization's network for Teams to be sure you're ready.

Meetings and conferencing

Live events

Meetings and conferencing in Teams

Audio conferencing in Teams

Live events in Teams

Limits and specifications for Teams

Microsoft Technical Community: Live events in Microsoft 365