DoCmd.SendObject method (Access)

The SendObject method carries out the SendObject action in Visual Basic.

Syntax

expression.SendObject (ObjectType, ObjectName, OutputFormat, To, Cc, Bcc, Subject, MessageText, EditMessage, TemplateFile)

expression A variable that represents a DoCmd object.

Parameters

Name Required/Optional Data type Description
ObjectType Optional AcSendObjectType An AcSendObjectType constant that specifies the type of object to send.
ObjectName Optional Variant A string expression that's the valid name of an object of the type selected by the ObjectType argument. If you want to include the active object in the mail message, specify the object's type with the ObjectType argument and leave this argument blank. If you leave both the ObjectType and ObjectName arguments blank (the default constant, acSendNoObject, is assumed for the ObjectType argument), Microsoft Access sends a message to the electronic mail application without an included database object.

If you run Visual Basic code containing the SendObject method in a library database, Access looks for the object with this name first in the library database, and then in the current database.
OutputFormat Optional Variant A constant that specifies the format in which to send the object. Possible values include acFormatHTML, acFormatRTF, acFormatSNP, acFormatTXT, acFormatXLS, acFormatXLSB, acFormatXLSX, acFormatXPS, and acFormatPDF.
To Optional Variant A string expression that lists the recipients whose names you want to put on the To line in the mail message. Separate the recipient names that you specify in this argument and in the Cc and Bcc arguments with a semicolon (;), or with the list separator set on the Number tab of the Regional Settings Properties dialog box in the Windows Control Panel. If the recipient names aren't recognized by the mail application, the message isn't sent and an error occurs. If you leave this argument blank, Microsoft Access prompts you for the recipients.
Cc Optional Variant A string expression that lists the recipients whose names you want to put on the Cc line in the mail message. If you leave this argument blank, the Cc line in the mail message is blank.
Bcc Optional Variant A string expression that lists the recipients whose names you want to put on the Bcc line in the mail message. If you leave this argument blank, the Bcc line in the mail message is blank.
Subject Optional Variant A string expression containing the text that you want to put on the Subject line in the mail message. If you leave this argument blank, the Subject line in the mail message is blank.
MessageText Optional Variant A string expression containing the text that you want to include in the body of the mail message, after the object. If you leave this argument blank, the object is all that's included in the body of the mail message.
EditMessage Optional Variant Use True (1) to open the electronic mail application immediately with the message loaded, so the message can be edited. Use False (0) to send the message without editing it. If you leave this argument blank, the default (True) is assumed.
TemplateFile Optional Variant A string expression that's the full name, including the path, of the file that you want to use as a template for an HTML file.

Remarks

You can use the SendObject action to include the specified Microsoft Access datasheet, form, report, or module in an electronic mail message, where it can be viewed and forwarded. You can include objects in Microsoft Excel 2000 (*.xls), MS-DOS text (*.txt), rich-text (*.rtf), or HTML (*.html) format in messages for Microsoft Outlook, Microsoft Exchange, or another electronic mail application that uses the Mail Applications Programming Interface (MAPI).

The following rules apply when you use the SendObject action to include a database object in a mail message:

  • You can send table, query, and form datasheets. In the included object, all fields in the datasheet look as they do in Access, except fields containing OLE objects. The columns for these fields are included in the object, but the fields are blank.

  • For a control bound to a Yes/No field (a toggle button, option button, or check box), the output file displays the value 1 (Yes) or 0 (No).

  • For a text box bound to a Hyperlink field, the output file displays the hyperlink for all output formats except MS-DOS text (in this case, the hyperlink is just displayed as normal text).

  • If you send a form in Form view, the included object always contains the form's Datasheet view.

  • If you send a report, the only controls that are included in the object are text boxes (for .xls files), or text boxes and labels (for .rtf, .txt, and .html files). All other controls are ignored. Header and footer information is also not included. The only exception to this is that when you send a report in Excel format, a text box in a group footer containing an expression with the Sum function is included in the object. No other control in a header or footer (and no aggregate function other than Sum) is included in the object.

  • Subreports are included in the object. Subforms are included when outputting to .asp, but only when outputting as a form (not a datasheet).

  • When you send a datasheet, form, or data access page in HTML format, one .html file is created. When you send a report in HTML format, one .html file is created for each page in the report.

Modules can be sent only in MS-DOS Text format, so if you specify acSendModule for the ObjectType argument, you must specify acFormatTXT for the OutputFormat argument.

Note

You can save as a PDF or XPS file from a 2007 Microsoft Office system program only after you install an add-in. For more information, see 2007 Microsoft Office Add-in: Microsoft Save as PDF or XPS.

Example

The following code example includes the Employees table in a mail message in Microsoft Excel format and specifies To, Cc, and Subject lines in the mail message. The mail message is sent immediately, without editing.

DoCmd.SendObject acSendTable, "Employees", acFormatXLS, _ 
    "Nancy Davolio; Andrew Fuller", "Joan Weber", , _ 
    "Current Spreadsheet of Employees", , False

The following example shows how to create an email message with Microsoft Outlook and display it to the user.

Public Function CreateEmailWithOutlook( _
    MessageTo As String, _
    Subject As String, _
    MessageBody As String)

    ' Define app variable and get Outlook using the "New" keyword
    Dim olApp As New Outlook.Application
    Dim olMailItem As Outlook.MailItem  ' An Outlook Mail item
 
    ' Create a new email object
    Set olMailItem = olApp.CreateItem(olMailItem)

    ' Add the To/Subject/Body to the message and display the message
    With olMailItem
        .To = MessageTo
        .Subject = Subject
        .Body = MessageBody
        .Display    ' To show the email message to the user
    End With

    ' Release all object variables
    Set olMailItem = Nothing
    Set olApp = Nothing

End Function

The following example shows how to create an email message with Microsoft Outlook and send it without displaying the email message to the user.

Public Function SendEmailWithOutlook( _
    MessageTo As String, _
    Subject As String, _
    MessageBody As String)

    ' Define app variable and get Outlook using the "New" keyword
    Dim olApp As New Outlook.Application
    Dim olMailItem As Outlook.MailItem  ' An Outlook Mail item
 
    ' Create a new email object
    Set olMailItem = olApp.CreateItem(olMailItem)

    ' Add the To/Subject/Body to the message and display the message
    With olMailItem
        .To = MessageTo
        .Subject = Subject
        .Body = MessageBody
        .Send       ' Send the message immediately
    End With

    ' Release all object variables
    Set olMailItem = Nothing
    Set olApp = Nothing

End Function

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