Activity Reports in the Microsoft 365 admin center

You can easily see how people in your business are using Office 365 services. For example, you can identify who is using a service a lot and reaching quotas, or who may not need an Office 365 license at all.

Reports are available for the last 7 days, 30 days, 90 days, and 180 days. Data won't exist for all reporting periods right away. The reports become available within 48 hours.

Watch this video for on overview: on how you can use the reports:

How to get to the Reports dashboard

  1. Go to the Go to the Microsoft 365 admin center.
  1. In the Microsoft 365 admin center, choose Reports > Usage.

  2. Choose Select a report at the top of the dashboard to select from a list of all available reports. Or, click an at-a-glance activity widget for a service (email, OneDrive, etc) to see more information.
    The Office 365 Usage dashboard

Who can see Office 365 reports

People who have the following permissions:

  • Office 365 global admins: We recommend that only a few people in your company have this role. It reduces the risk to your business.

  • Exchange admins

  • SharePoint admins

  • Skype for Business admins

  • Reports reader

To learn more, see About Office 365 admin roles and Assign admin roles in Office 365.

Which activity reports are available in the Microsoft 365 admin center

Depending on your Office 365 subscription, here are the available reports.

How to view licensing information

  • To see how many licenses you have assigned and unassigned, in the Microsoft 365 admin center, go to Billing > Licenses.

  • To see who is licensed, unlicensed, or guest, go to Users > Active users. Use the Views drop down box to filter your list.
    Filter your list of users

How to view usage information for a specific user

Use the service reports to research how much a specific user is using the service. For example, to find out how much mailbox storage a specific user has consumed, open the Mailbox usage report, and sort the users by name. If you have thousands of users, export the report to Excel so you filter through the list quickly.

Sort your list of users

You can't generate a report where you enter a user's account and then get a list which services they are using and how much.

Hide user details in the reports

If you want to hide user level information when you're generating your reports, you can quickly make that change in the Microsoft 365 admin center.

  1. Go to the Admin center > Services & add-ins.
    Go to Office 365 services and add-ins

  2. Select Reports.
    Hide specific user data in reports

  3. Set the toggle to On and Save.
    Turn toggle on to hide user specific data

Your user list will look like this:

Office 365 reports - anonymized user list

It'll take a few minutes for these changes to take effect on the reports in the reports dashboard. This setting also applies to the reports API.

What happens to usage data when a user account is closed?

Whenever you close a user's account, Microsoft will delete that user's usage data within 30 days. That user will still be included in the Activity chart totals (see number 1) for the periods she was active in, but will not appear in the User Details table (see number 2).

However, when you select a particular day (see number 3), up to 28 days from the current date, the report show the user's usage for that day in the User Details table (see number 2).

Reports in the Office 365 Security & Compliance Center