Set up Office 365 for business

Follow these steps to get your business or nonprofit up and running with Office 365 Business Premium, Office 365 Business Essentials, Office 365Business, or Office 365 Education.

Not a business? See Set up for Office 365 Home or Office 365 Personal.

Business Premium

These steps are for businesses and nonprofits that have the Office 365 Business Premium plan.

1. Sign up and set up

  1. To sign up for an Office 365 business plan, go to the Office Products site and select Buy now.

  2. Choose the plan you want to sign up for, such as Office 365 Business Premium.

  3. Follow the steps to sign up for an Office 365 business plan.

    When the signup process is complete, you'll be directed to the admin center, where you'll follow a wizard to install Office apps, add your domain, add users, and assign licenses. After you complete the initial setup, you can use the Setup page in the admin center to continue setting up and configuring the services that come with your subscriptions.

    For more information about the Office 365 setup wizard and the admin center Setup page, see Difference between the Office 365 setup wizard and the Setup page.

2. Set up Outlook for email

  1. On the Windows Start menu, search for Outlook, and select it.

    (If you're using a Mac, open Outlook from the toolbar or locate it using the Finder.)

    If you've just installed Outlook, on the Welcome page, select Next.

  2. Choose File > Info > Add Account.

  3. Enter your Office 365 email address and select Connect.

More at Set up Outlook for email.

3. Import email

If you were using Outlook with another email account, you can import your previous email, calendar, and contacts into your new Office 365 account.

  1. Export your old email

    In Outlook, choose File > Open & Export > Import/Export.

    Select Export to a File and then follow the steps to export your Outlook Data File (.pst) and any subfolders.

  2. Import your old email

    In Outlook, choose File > Open & Export > Import/Export again.

    This time, select Import from another program or file and follow the steps to import the backup file you created when you exported your old email.

More at Import email with Outlook.

4. Use a public website

Office 365 doesn't include a public website for your business. If you want to set one up, consider using a Microsoft partner, such as GoDaddy or WIX.

  1. From the admin center, go to Resources, and then select Public website.

  2. Select Learn more under one of the options, and then sign up with a website partner and use their tools to set up and design your site.

More at Use a public website.

Business Essentials

*Use these steps to set up your Office 365 Business Essentials subscription. With this plan, you connect to Office 365 online. You don't install the Office apps. *

1. Create Office 365 accounts and add your domain

In this step, you use the Setup wizard to create Office 365 accounts for your users and add your own domain. The wizard lets you personalize everyone's user ID and email for your business, like rob@contoso.com.

Go to the admin center at https://admin.microsoft.com.

If you're using Office 365 Germany, go to this admin center.

If you're using Office 365 operated by 21Vianet, go to this admin center..

To start the wizard, select Go to setup.

To learn more, see Add users and domain to Office 365.

2. Import email

Move your existing email and contacts from other email systems to your Office 365 mailbox so you can see it all in one place.

For migration options, see Migrate email and contacts.

3. Connect email accounts

In addition to managing your Office 365 email in Outlook, you can connect other email accounts to Outlook, too, such as your Gmail and Yahoo accounts. This lets you manage all of your email in one place. You can connect up to 5 email accounts to Outlook.

Sign in to Office 365 with your work or school account at https://www.office.com/signin.

If you're using Office 365 Germany, sign in at https://portal.office.de.

If you're using Office 365 operated by 21Vianet, sign in at https://portal.partner.microsoftonline.cn.

  1. Select Mail.

  2. On the Outlook navigation bar, select SettingsSettings: update your profile, install software and connect it to the cloud > Options.

  3. In the left pane, select Mail, and under Accounts, select Connected accounts.

    Not all features are available in every region. If you don't see the Connected accounts option, this feature may not be available for your account.

  4. On the Connect your email account page, enter your full email address, such as rob@contoso.com, and the password of the email account you want to connect to Outlook.

  5. Select OK.

    IMPORTANT: If you get a message that Outlook couldn't connect to the server for your other account, select Back and make sure you entered the correct email address and password for your account. Typos are really common!

Need more detailed steps or help? See Connect email accounts in Outlook on the web (Office 365).

4. Install Skype for Business

You and your team members can download and install Skype for Business on all of your PCs, Macs, tablets, and phones. Then you'll be able to see the online status of your coworkers, start chats from other Office applications, and host video meetings with up to 250 people.

If you're using Office 365 Germany, go to https://portal.office.de/OLS/MySoftware.aspx.

If you're using Office 365 operated by 21Vianet, go to https://portal.partner.microsoftonline.cn/OLS/MySoftware.aspx.

  1. Sign in with your work or school account.

  2. Select Skype for Business and select Install.

5. Store files online

Office 365 makes online file storage easy. To learn which storage locations are best for your business, see Where you can store files in Office 365.

Everyone gets a OneDrive cloud storage location automatically when you create Office 365 accounts for them. With OneDrive, you can access files across your computers, phones, and tablets.

  1. On your computer, use File Explorer to open OneDrive. Or, from Office 365, open OneDrive from the app launcher.

  2. View and upload personal files, or share documents or folders by selecting Share and then either inviting others to view the documents or sending them a link. To learn more, see Share OneDrive files and folders.

More at Upload files to a library.

Get started using Office

To take a tour of Office 365 and learn how to use all the Office mobile apps, see Get started.

Business

The Office 365 Business Plan plan does not include Office 365 email or Skype for Business. In these setup steps, we show you how to add your existing email account (such as Gmail) to Outlook.

1. Add users

In this step, you use the Setup wizard to create accounts and add your own domain. The wizard lets you personalize everyone's user ID and email for your business, like rob@contoso.com.

Go to the admin center at https://admin.microsoft.com.

If you're using Office 365 Germany, go to this admin center.

If you're using Office 365 operated by 21Vianet, go to this admin center..

To start the wizard, select Go to setup.

2. Install Office

Once you've created accounts for other people in your business, you and your team members will be able to install the full desktop version of Office (Word, Excel, Outlook, etc.). Each person can install Office on up to 5 PCs or Macs.

If you're using Office 365 Germany, go to https://portal.office.de/OLS/MySoftware.aspx.

If you're using Office 365 operated by 21Vianet, go to https://portal.partner.microsoftonline.cn/OLS/MySoftware.aspx.

  1. Sign in with your work or school account.

  2. Select Install.

Need more detailed steps or want to install the 64-bit version of Office? See Step-by-step installation instructions.

3. Set up mobile

Install Office on your mobile device, and set up Outlook to work with your new Office 365 mailbox. Everyone on your team will need to do this step. Each person can install the Office mobile apps on up to 5 phones and 5 tablets.

Get the steps for your device: Android | iOS | Windows Phone

4. Store files online

Office 365 makes online file storage easy. To learn which storage locations are best for your business, see Where you can store files in Office 365.

Everyone gets a OneDrive cloud storage location automatically when you create Office 365 accounts for them. With OneDrive, you can access files across your computers, phones, and tablets.

  1. On your computer, use File Explorer to open OneDrive. Or, from Office 365, open OneDrive from the app launcher.

  2. View and upload personal files, or share documents or folders by selecting Share and then either inviting others to view the documents or sending them a link. To learn more, see Share OneDrive files and folders.

More at Upload files to a library.

Get started using Office

To take a tour of Office 365 and learn how to use all the Office mobile apps, see Get started.

Education

*These steps are for schools that want to start with the Office 365 Education plan that's set up with the default features. *

Get ready for Office 365

1. Add your school domain or connect your directory

In this step, you sign in to the Office 365 portal and add your school domain to your subscription. This will verify to Microsoft that you qualify for an education subscription.

Go to the admin center at https://admin.microsoft.com.

If you're using Office 365 Germany, go to this admin center.

If you're using Office 365 operated by 21Vianet, go to this admin center..

To start the wizard, select Go to setup.

For a walkthrough of what happens when you run the wizard, see Using the Office 365 setup wizard.

If you want to synchronize your users from an on-premises directory or use Single Sign-On, do not use the setup wizard to add users. Instead, read this guide to understand your options: Understanding Office 365 identity and Azure Active Directory. You'll either set up:

  • Understanding Office 365 identity and Azure Active Directory. Synchronizes with an on-premises directory. You manage your users on-premises. You can also synchronize passwords so that the users have the same password on-premises and in the cloud, but they will have to sign in again to use Office 365.

  • Understanding Office 365 identity and Azure Active Directory. Synchronizes with an on-premises directory. You manage your users on-premises. Users can have the same password on-premises and in the cloud, and they do not have to sign in again to use Office 365. This is often referred to as single sign-on.

2. Set up services

Set up email, file sharing, instant messaging, and other Office 365 services and applications: Configure Office 365 Enterprise services and applications.

In this step, you can install Office 365 on up to 5 PCs and laptops per person.

3. Migrate data

Once the services are configured, you can start migrating data, like email and files: Migrate your organization data to Office 365 Enterprise.

If you use Student Information System (SIS) for your students and staff, learn about setting up SIS integration.

Train your users

Check out these resources to help people in your organization build confidence using Office 365:


Need help? We're here for you!

Admins, have your account details ready when you call Microsoft Support.

In the United States, call 1 800 865 9408.
In Australia, call 1 800 197 503.
In Canada, call 1 800 865 9408.
In the United Kingdom, call 0800 032 6417.

For other countries, see Contact support for business products - Admin Help.