Assign licenses to users in Office 365 for business

  1. In the Admin center, go to the Active users page, or choose Users > Active users.

    If you're using Office 365 Germany, go to this Active users page.

    If you're using Office 365 operated by 21Vianet, go to this Active users page.

  2. Select the box next to the name of the user to whom you want to assign a license.

  3. On the right, in the Product licenses row, choose Edit.

  4. In the Product licenses pane, switch the toggle to the On position for the license that you want to assign to this user.

    By default, all services associated with that license are automatically assigned to the user. To limit which services are available to the user, switch the toggles to the Off position for the services that you don't want that user to have.

  5. At the bottom of the Product licenses pane, choose Save > Close > Close.

The Product licenses pane showing which licenses the user has.

The product licenses pane showing which licenses the user has.

Move users to a different subscription

If you have more than one subscription, and you have users who already have a license for one subscription, but you want to move them to another subscription, you can replace their existing license with a different one.

  1. In the Admin center, go to the Active users page, or choose Users > Active users.

    If you're using Office 365 Germany, go to this Active users page.

    If you're using Office 365 operated by 21Vianet, go to this Active users page.

  2. Select the boxes next to the names of the users who you want to replace existing licenses for.

  3. In the Bulk actions pane, choose Edit product licenses.

  4. In the Assign products pane, select Replace existing product license assignments > Next.

  5. Switch the toggle to the On position for the licenses you want to assign to these users.

    To limit which services are available to the user, switch the toggles to the Off position for the services that you don't want that user to have. Any previous license assignments for the selected users will be removed.

  6. At the bottom of the Replace existing products pane, select Replace > Close > Close.

The "Replace existing product license assignments" option in the Assign products pane.

The replace existing product license assignments option in the assign products pane.

Remove or reassign unused licenses

What you need to know about assigning licenses to users

Articles about managing licenses

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