Assign licenses to users in Office 365 for business

Assign licenses to multiple users

Use the admin center (preview) to assign licenses to multiple users

The preview is available to all Microsoft 365 admins, you can opt in by selecting Try the preview toggle located at the top of the Home page. For more information, see About Microsoft 365 admin center preview.

  1. In the admin center, go to the Users > Active users page.

  2. Select the circles next to the names of the users to whom you want to assign licenses.

  3. At the top, choose the More (...) button, then choose Manage product licenses.

  4. In the Manage product licenses pane, choose Add to existing product license assignments > Next.

  5. In the Add to existing products pane, switch the toggle to the On position for the license that you want the selected users to have.

    By default, all services associated with that license are automatically assigned to the users. To limit which services are available to the users, switch the toggles to the Off position for the services that you don't want the users to have.

  6. At the bottom of the pane, choose Add > Close.

Use the old admin center to assign licenses to multiple users

  1. In the admin center, go to the Users > Active users page.

    If you're using Office 365 Germany, go to this Active users page.

    If you're using Office 365 operated by 21Vianet, go to this Active users page.

  2. Select the boxes next to the names of the users to whom you want to assign licenses.

  3. In the Bulk actions pane, choose Edit product licenses.

  4. In the Assign products pane, choose Add to existing product license assignments > Next.

  5. Switch the toggle to the On position for the license that you want the selected users to have.

    By default, all services associated with that license are automatically assigned to the users. To limit which services are available to the users, switch the toggles to the Off position for the services that you don't want the users to have.

  6. At the bottom of the Add to existing products pane, choose Add > Close > Close.

Assign licenses to one user

Use the admin center (preview) to assign licenses to one user

The preview is available to all Microsoft 365 admins, you can opt in by selecting Try the preview toggle located at the top of the Home page. For more information, see About Microsoft 365 admin center preview.

  1. In the admin center, go to the Users > Active users page.

  2. On the Active Users page, choose the name of the user to whom you want to assign a license.

  3. At the top, choose the More (...) button, then choose Manage product licenses.

  4. In the user pane on the right, choose Licenses and Apps.

  5. Expand the Licenses section, choose the boxes for the licenses that you want to assign, then choose Save changes.

Use the old admin center to assign licenses to one user

  1. In the admin center, go to the Users > Active users page.

    If you're using Office 365 Germany, go to this Active users page.

    If you're using Office 365 operated by 21Vianet, go to this Active users page.

  2. Select the box next to the name of the user to whom you want to assign a license.

  3. On the right, in the Product licenses row, choose Edit.

  4. In the Product licenses pane, switch the toggle to the On position for the license that you want to assign to this user.

    By default, all services associated with that license are automatically assigned to the user. To limit which services are available to the user, switch the toggles to the Off position for the services that you don't want that user to have.

  5. At the bottom of the Product licenses pane, choose Save > Close > Close.

Move users to a different subscription

If you have more than one subscription, and you have users who already have a license for one subscription, but you want to move them to another subscription, you can replace their existing license with a different one.

Use the admin center (preview) to move users to a different subscription

The preview is available to all Microsoft 365 admins, you can opt in by selecting Try the preview toggle located at the top of the Home page. For more information, see About Microsoft 365 admin center preview.

  1. In the admin center, go to the Users > Active users page.

  2. Select the circles next to the names of the users for whom you want to replace existing licenses.

  3. At the top, choose the More (...) button, then choose Manage product licenses.

  4. In the Manage product licenses pane, choose Replace existing product license assignments > Next.

  5. Switch the toggle to the On position for the licenses you want to assign to these users.

    To limit which services are available to the users, switch the toggles to the Off position for the services that you don't want that users to have. Any previous license assignments for the selected users will be removed.

  6. At the bottom of the Replace existing products pane, choose Replace > Close.

Use the old admin center to move users to a different subscription

  1. In the admin center, go to the Users > Active users page.

    If you're using Office 365 Germany, go to this Active users page.

    If you're using Office 365 operated by 21Vianet, go to this Active users page.

  2. Select the boxes next to the names of the users for whom you want to replace existing licenses.

  3. In the Bulk actions pane, choose Edit product licenses.

  4. In the Assign products pane, choose Replace existing product license assignments > Next.

  5. Switch the toggle to the On position for the licenses you want to assign to these users.

    To limit which services are available to the users, switch the toggles to the Off position for the services that you don't want that users to have. Any previous license assignments for the selected users will be removed.

  6. At the bottom of the Replace existing products pane, choose Replace > Close > Close.

What you need to know about assigning licenses to users

Articles about managing licenses

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