Excel Online

Excel Online (formerly Excel Web App) extends your Microsoft Excel experience to the web browser, where you can work with workbooks directly on the website where the workbook is stored. All Office 365 customers can view and lightly edit Office files using Office Online.

Note

Workbooks that exceed 30 megabytes (MB) cannot be viewed in Excel Online from within Microsoft SharePoint Online. To view larger files, you'll need the Excel desktop app installed on your computer.

Note

To help you compare offers, advanced features listed in this article include Excel desktop app capabilities that are only available in the Office suite (such as Office Professional Plus, Office Standard, or Office 365 ProPlus). For a list of all Office Online features, such as Word Online and PowerPoint Online, see Feature availability across Office Online plans

To see what file type are supported by Excel Online, see Supported file types for Office Online. To learn more about the differences between Excel Online and the Excel desktop app, see Differences between using a workbook in the browser and in Excel.

Link to web pages or open files on the web by adding a hyperlink in a cell. You can type the web address directly in the cell or use the Insert Hyperlink command.

Advanced time filtering (Timeline slicer)

The Timeline control lets you filter modeled data. It's a visual way to view and change a continuous range of dates and filter pivot-based objects, such as PivotTables and PivotCharts.

Alignment

Use the Alignment buttons on the Home tab to change the alignment of text.

Apply conditional formatting

Conditional formatting may be viewed but not applied in Excel Online. The Excel desktop app allows full use of this, and other advanced features. Learn more about how to.use conditional formatting in Excel 2013.

Apply data validation to cells

This feature is available in Excel Online. Other advanced features are only available in the Excel desktop app.

Apply smart/recommended formatting

Not available in Excel Online. In the Excel 2013 desktop app, recommended charts let you pick from a variety of charts that are best for presenting your data. Learn more about how to use chart recommendations in Excel 2013.

Office Add-ins

Some, but not all Office add-ins are available in Excel Online. You can get an add-in for Excel from the Office Store. Learn more about how to get an Excel add-in.

Autocomplete

Excel Online can complete what you're typing into a cell and, if there's more than one possible value, display them all in a list that you can pick from.

AutoSum

Total a column or row of numbers by selecting the cells you want to sum and then double-click AutoSum. The result appears in the next blank cell.

Calculations

You can use Excel to perform a variety of automatic, manual, and iterative calculations. Excel uses functions to perform these calculations. For more information, see Excel functions by category.

Chart animations adapt to new data

Only Microsoft Excel desktop app supports advanced chart features. Learn more about how to animate a SmartArt graphic.

Charts and tables, including PivotChart reports and PivotTable reports

Excel charts and tables make it easy to format data and manage information. To learn more, see Create or delete an Excel table and Overview of PivotTable and PivotChart reports.

Comment creation

You can insert, edit, and delete comments in Excel Online. Learn more about adding a comment to Excel.

Copy and paste

For best results, use keyboard shortcuts, not the right-click menu or Clipboard commands in Excel Online, to copy items to another worksheet location. Learn more about using copy and paste in Excel Online.

Create external data connections

You can use Excel Online to view data connections, but you can't create external data connections using Excel Online. You'll need the Excel 2013 desktop app to work with external data. Learn more about working with external data in Excel Services.

Create tables

Create a table to organize and analyze related data. Tables make it easy to sort, filter, and format your data.

Creation of advanced analysis views (Power View, Power Pivot, Slicers)

Advanced analysis views, such as Power Pivot and Power View, are only available in Excel desktop app. These features are not supported in Excel Online. Learn more about PowerPivot.

Data validation

You can use data validation to restrict the type of data or the values that users enter into a cell. To learn more, see Apply data validation to cells

Drag and drop cells

You can move cell value in Excel Online by dragging and dropping cells from one place to another.

Dropbox

Dropbox is a file hosting service that offers cloud storage, file synchronization, personal cloud, and client software.

Embed Workbook on Web or Blog Page (OneDrive)

If you store an Excel workbook on OneDrive.com, you can embed it directly in a blog or website. Your readers can sort, filter, and calculate data right there, and if you update the workbook in OneDrive, they'll see the latest changes the next time they refresh the page. Learn more about embedding an Excel workbook on your blog.

You can refer to the contents of cells in another workbook by creating an external reference. An external reference (also called a link) is a reference to a cell or range on a worksheet in another Excel workbook, or a reference to a defined name in another workbook.

Fill Handle

Drag the Fill Handle that appears in the lower-right corner of a selected cell or range of cells to fill the data into adjacent cells.

Find

Find cell content in the active worksheet. An easy to use dialog box gives the option to search up or down from the current selection in the worksheet.

Font and cell formatting

Customize your data to give it the exact look you want. Choose from a variety of font styles or colors or change the size and color of text.

Formula bar

See the formulas behind a cell's results in the formula bar. You can add, change, and delete parts of your formula in the browser just like you would in the Excel desktop app.

Formula tools- advanced

Microsoft Excel desktop app supports the most advanced formula tools, such as 3D reference style and array formulas. Excel Online only supports the most basic Excel formulas. Learn more about formulas.

Freeze panes

The freeze panes feature is available in the Excel Online ribbon. Learn more about how freeze panes work in the Excel 2013 desktop app and See tips for Excel Online.

Full fidelity reading view

Anything you can see in a workbook in the browser in Editing View, you can see in Reading View.

Functions

You can use most of Excel's more than 400 worksheet functions in formulas in Excel Online.

GoTo

Quickly navigate around your spreadsheet using the GoTo feature. Type in a cell reference and jump to that location in the spreadsheet. Learn more about keyboard shortcuts in Excel Online.

Hide/unhide rows, columns, and sheets

You can hide and unhide rows, columns, and sheets in a workbook in Excel Online.

Insert charts

Create a chart to visually represent your data. Choose from a variety of chart types, such as column, line, pie, or bar charts. Learn more about available chart types.

Insert/delete rows and columns

Select one more rows before clicking Insert or Delete on the Home tab to add or remove rows or columns in your worksheet one at a time or several at once.

Merge cells

Use Merge & Center on the Home tab to combine and center the contents of the selected cells in one larger cell. You can change the alignment by clicking the Alignment buttons.

Number formatting

Change the format of numbers. Pick a format such as Currency or Short Date from a list of formats, change the decimal places, or insert a thousands separator.

Offline viewing and authoring

Excel Online is launched from an Internet browser and relies on an Internet connection. To access spreadsheets offline, Microsoft Excel desktop app must be installed on your computer and used to view and edit Excel worksheets.

Post to Social network and present online

Share selected portions of your spreadsheets on the web by embedding them on your social network pages, or Skype for Business conversations, or meetings. Excel Online does not support these features.

Power Pivot viewing

Excel Online allows you to view Power Pivot tables and charts, but you need the Excel 2013 desktop app to create Power Pivot data models.

Power View viewing

You can view and interact with Power View sheets in a workbook, but you cannot create Power View using Excel Online. Power View creation is only available with the desktop application. Power View allows you to create, share, and explore data in interactive, presentation-ready views. View information in interactive maps, charts, and tables that are linked to each other in a single worksheet. Learn more about Power View.

Print

Use the Print command in Excel Online to send the entire worksheet or the current selection to the printer. Learn more about how to print in Excel Online.

Real-time co-authoring

Two or more people can work in the same spreadsheet at the same time by opening it in their web browser instead of in the Excel desktop app. Real-time presence helps you see where your co-authors are working in the document so that you don't create conflicts as you edit, and you can see changes as they're being made. For more information about real-time co-authoring, see Collaborate on Excel workbooks at the same time with co-authoring.

Only Microsoft Excel desktop app supports advanced charts. Excel Online does not support these features. Learn more about available chart types.

Refresh existing data connections

If the data in your workbook is connected to external sources, such as databases, web pages, or analysis cubes, you can refresh that data using Excel Online.

Rename and add sheets

Click the New Sheet icon to add a sheet. Right-click any sheet tab to rename it.

Rename file while workbook is open

In Excel Online, you can rename a workbook file without closing it by clicking the filename in the header and typing in a new name. To rename a file using Excel desktop app, close the file, navigate to its location on your device, and rename the file.

Replace

Not available in Excel Online. If you have the Excel desktop app installed on your computer, then you can use Excel to find and replace content in a document. Learn more about using find and replace in Excel 2013.

Rights Management: IRM and password security

Protect your workbooks using passwords, permissions, and other restrictions in Excel desktop app. In Excel Online, you can load and interact with workbooks that contain Sheet Protection, which prevents users from selecting or typing in protected cells. Learn more about protecting Excel workbooks.

Save or Download a copy

Want your own copy of the workbook? Use the Save As command on the File tab, or right-click the workbook's name in its folder and use the Download command to send a copy to your computer.

Share

One-click process for sending a link that others can use to view or edit the document. Learn more about using Office Online to work together in Office 365.

Sheet protection

When you share an Excel file with other users, you can protect a worksheet to help prevent it from being changed, and you can choose the actions that you allow the users of your worksheet to perform.

Slicer viewing

View slicers in your worksheet and filter your data by clicking the slicer buttons. You cannot create or edit slicers in Excel Online.

Sort and filter data

In Excel Online, you can view and reorder all worksheets, sort and filter data, and drill into the details of PivotTables.

Spreadsheet audit and compliance

In Microsoft Excel desktop app, you can use the worksheet inquire and compare features to compare versions of a workbook, analyze a workbook for problems or inconsistencies, or see links between workbook and worksheets. Excel Online does not support these features. Learn more about what you can do with Spreadsheet Inquire.

Status bar aggregates

When you select a group of cells in Excel Online, you can see the SUM, AVERAGE, and COUNT in the status bar. You can also customize the status bar by choosing which aggregates you want to see.

Surveys

Use Survey to send an Excel Online form to users that they can fill out. Responses will be automatically compiled in an online worksheet. Learn more about surveys in Excel.

Tell Me

When you need to accomplish something in Excel Online but don't know how, you can use the Tell Me search feature to quickly find what you're looking for. Tell Me understands what you're trying to accomplish and helps you do it faster by making suggestions.

Undo and redo

Excel Online saves your work automatically. If you make a mistake, use Undo or press Ctrl + Z, and Redo or press Ctrl + Y. Learn more about keyboard shortcuts in Excel Online.

VBA and macro scripting

Microsoft Excel desktop app is an extremely powerful tool used to manipulate, analyze, and present data. Sometimes, despite the rich set of features, your organization might find it easier to use Visual Basic for Applications (VBA), a programming language, to create a macro that performs mundane, repetitive tasks or to perform some task that the user interface (UI) does not seem to address. You cannot create macros with VBA in Excel Online, but you can open and edit VBA-enabled spreadsheets without removing (or corrupting) the VBA contained in the file. Learn more about getting started with macros.

View 3D charts

View 3D charts in your worksheet. You cannot create or edit 3D charts in Excel Online.

What if analysis tools

Not available in Excel Online. You can view "What if" analysis results in Excel Online, as expected. If you want to use analysis tools such as Goal Seek, Data Tables, Solver, and Series, then you'll need the Excel desktop app. Learn more about differences between using a workbook in the browser and in Excel desktop app.

Feature Availability

To view feature availability across Office 365 plans, standalone options, and on-premise solutions, see Office Online Service Description.