Excel for the web

Excel for the web (formerly Excel Web App) extends your Microsoft Excel experience to the web browser, where you can work with workbooks directly on the website where the workbook is stored. All Office 365 customers can view and lightly edit Office files using Office for the web.

Note

Workbooks that exceed 30 megabytes (MB) cannot be viewed in Excel for the web from within Microsoft SharePoint Online. To view larger files, you'll need the Excel desktop app installed on your computer.

Note

To help you compare offers, advanced features listed in this article include Excel desktop app capabilities that are only available in the Office suite (such as Office Professional Plus, Office Standard, or Office 365 ProPlus). For a list of all Office for the web features, such as Word for the web and PowerPoint for the web, see Feature availability across Office for the web plans.

To see what file type are supported by Excel for the web, see Supported file types for Office for the web. To learn more about the differences between Excel for the web and the Excel desktop app, see Differences between using a workbook in the browser and in Excel.

Add background color to sheet tabs

Add a background fill color to the sheet tabs to the bottom of your workbook to make them stand out. For more information, see Add a background color to a sheet tab.

Link to web pages or open files on the web by adding a hyperlink in a cell. You can type the web address directly in the cell or use the Insert Hyperlink command.

Advanced data types: Stocks and Geography

You can get stock and geographic data in Excel. It's as easy as typing text into a cell, and then converting it to the Stocks data type or the Geography data type. Learn more about Stocks and Geography data types.

Advanced time filtering (Timeline slicer)

The Timeline control lets you filter modeled data. It's a visual way to view and change a continuous range of dates and filter pivot-based objects, such as PivotTables and PivotCharts.

Alignment

Use the Alignment buttons on the Home tab to change the alignment of text.

Apply conditional formatting

Use a conditional format to help you visually explore and analyze data, detect critical issues, and identify patterns and trends. Learn more about how to use conditional formatting in Excel for the web.

Apply data validation to cells

This feature is available in Excel for the web. Other advanced features are only available in the Excel desktop app.

Apply smart/recommended formatting

Not available in Excel for the web. In the Excel desktop app, recommended charts let you pick from a variety of charts that are best for presenting your data. Learn more about how to use chart recommendations in Excel.

Autocomplete

Excel for the web can complete what you're typing into a cell and, if there's more than one possible value, display them all in a list that you can pick from.

AutoSum

Total a column or row of numbers by selecting the cells you want to sum and then double-click AutoSum. The result appears in the next blank cell.

Calculations

You can use Excel to perform a variety of automatic, manual, and iterative calculations. Excel uses functions to perform these calculations. For more information, see Excel functions by category.

Cell references in formulas

You can use cell references in formulas. When you refer to a cell or a range in a formula, the referred cell or range is highlighted with a color. For more information, see Use cell references in a formula.

Chart animations adapt to new data

Only Microsoft Excel desktop app supports advanced chart features. Learn more about how to animate a SmartArt graphic.

Charts and tables, including PivotChart reports and PivotTable reports

Excel charts and tables make it easy to format data and manage information. To learn more, see Create and format tables and Overview of PivotTable and PivotChart reports.

Check spelling

To check spelling for any text on your worksheet, select Review > Proofing > Spelling. Learn more about checking spelling.

Comment creation

You can insert, edit, and delete comments in Excel for the web. You can also resolve a comment thread, which closes it to edits and to new comments, but leaves it in place. This lets you reopen the thread to comments if needed. Learn more about adding a comment to Excel.

Copy and paste

For best results, use keyboard shortcuts, not the right-click menu or Clipboard commands in Excel for the web, to copy items to another worksheet location. Learn more about using copy and paste in Excel for the web.

Create external data connections

You can use Excel for the web to view data connections, but you can't create external data connections using Excel for the web. You'll need the Excel desktop app to work with external data. Learn more about working with external data in Excel Services.

Create tables

Create a table to organize and analyze related data. Tables make it easy to sort, filter, and format your data.

Creation of advanced analysis views (Power View, Power Pivot, Slicers)

Advanced analysis views, such as Power Pivot and Power View, are only available in Excel desktop app. These features are not supported in Excel for the web. Learn more about PowerPivot.

Data validation

You can use data validation to restrict the type of data or the values that users enter into a cell. To learn more, see Apply data validation to cells.

Drag and drop cells

You can move cell value in Excel for the web by dragging and dropping cells from one place to another.

Dropbox

Dropbox is a file hosting service that offers cloud storage, file synchronization, personal cloud, and client software.

Duplicate (copy) worksheets

You can duplicate (or copy) worksheets within a workbook or to another workbook in Excel for the web. Learn more about copying worksheets in Excel for the web.

Embed workbook on web or blog page (OneDrive)

If you store an Excel workbook on OneDrive.com, you can embed it directly in a blog or website. Your readers can sort, filter, and calculate data right there, and if you update the workbook in OneDrive, they'll see the latest changes the next time they refresh the page. Learn more about embedding an Excel workbook on your blog.

An external reference (also called a link) is a reference to a cell or range on a worksheet in another Excel workbook, or a reference to a defined name in another workbook. You can use Excel for the web to view external references, but you can’t create them using Excel for the web. You’ll need the Excel desktop app to create or update external references.

Fill Handle

Drag the Fill Handle that appears in the lower-right corner of a selected cell or range of cells to fill the data into adjacent cells.

Find

Find cell content in the active worksheet. An easy to use dialog box gives the option to search up or down from the current selection in the worksheet.

Font and cell formatting

Customize your data to give it the exact look you want. Choose from a variety of font styles or colors or change the size and color of text. Additionally, you can draw cell borders, and pick border colors.

Formula bar

See the formulas behind a cell's results in the formula bar. You can add, change, and delete parts of your formula in the browser just like you would in the Excel desktop app.

Formula tools- advanced

Microsoft Excel desktop app supports the most advanced formula tools, such as 3D reference style and array formulas. Excel for the web only supports the most basic Excel formulas. Learn more about formulas.

Freeze panes

The freeze panes feature is available in the Excel for the web ribbon. Learn more about how freeze panes work in Excel and see tips for Excel for the web.

Full fidelity reading view

Anything you can see in a workbook in the browser in Editing View, you can see in Reading View.

Functions

You can use most of Excel's more than 400 worksheet functions in formulas in Excel for the web.

GoTo

Quickly navigate around your spreadsheet using the GoTo feature. Type in a cell reference and jump to that location in the spreadsheet. Learn more about keyboard shortcuts in Excel for the web.

Group data

You can group or outline rows and columns in your Excel for the web spreadsheet. Learn more about grouping data in Excel for the web.

Hide/unhide rows, columns, and sheets

You can hide and unhide rows, columns, and sheets in a workbook in Excel for the web.

Insert charts

Create a chart to visually represent your data. Choose from a variety of chart types, such as column, line, pie, or bar charts. Learn more about available chart types.

Insert/delete rows and columns

Select one or more rows before selecting Insert or Delete on the Home tab to add or remove rows or columns in your worksheet one at a time or several at once.

Insert pictures

Add some visual interest by inserting pictures in your spreadsheet. Learn more about inserting pictures in Excel for the web.

Insert shapes

Add and format shapes such as boxes, circles, lines, connectors, or arrows to your Excel for the web spreadsheet. Learn more about adding shapes.

Merge cells

Use Merge & Center on the Home tab to combine and center the contents of the selected cells in one larger cell. You can change the alignment by selecting the Alignment buttons.

Named ranges

You cannot create named ranges in Excel for the web, but you can use the named ranges that you created in Excel desktop in your spreadsheet in Excel for the web.

Number formatting

Change the format of numbers. Pick a format such as Currency or Short Date from a list of formats, change the decimal places, or insert a thousands separator.

Office add-ins

Some, but not all Office add-ins are available in Excel for the web. You can get an add-in for Excel from the Office Store. Learn more about how to get an Excel add-in.

Offline viewing and authoring

Excel for the web is launched from an Internet browser and relies on an Internet connection. To access spreadsheets offline, Microsoft Excel desktop app must be installed on your computer and used to view and edit Excel worksheets.

PivotTables

You can insert PivotTables in your Excel for the web spreadsheet and calculate, summarize, and analyze data. Learn more about how to insert a PivotTable in Excel for the web.

Post to Social network and present online

Share selected portions of your spreadsheets on the web by embedding them on your social network pages, or Skype for Business conversations, or meetings. Excel for the web does not support these features.

Power Pivot viewing

Excel for the web allows you to view Power Pivot tables and charts, but you need the Excel desktop app to create Power Pivot data models.

Power View viewing

You can view and interact with Power View sheets in a workbook, but you cannot create Power View using Excel for the web. Power View creation is only available with the desktop application. Power View allows you to create, share, and explore data in interactive, presentation-ready views. View information in interactive maps, charts, and tables that are linked to each other in a single worksheet. Learn more about Power View.

Print

Use the Print command in Excel for the web to send the entire worksheet or the current selection to the printer. Learn more about how to print in Excel for the web.

Real-time co-authoring

Two or more people can work in the same spreadsheet at the same time by opening it in their web browser instead of in the Excel desktop app. Real-time presence helps you see where your co-authors are working in the document so that you don't create conflicts as you edit, and you can see changes as they're being made. For more information about real-time co-authoring, see Collaborate on Excel workbooks at the same time with co-authoring.

Only Microsoft Excel desktop app supports advanced charts. Excel for the web does not support these features. Learn more about available chart types.

Refresh existing data connections

If the data in your workbook is connected to external sources, such as databases, web pages, or analysis cubes, you can refresh that data using Excel for the web.

Remove duplicate values

You can remove duplicate values in a range or table. For more information, see Filter for unique values or remove duplicate values.

Rename and add sheets

Select the New Sheet icon to add a sheet. Right-click any sheet tab to rename it.

Rename file while workbook is open

In Excel for the web, you can rename a workbook file without closing it by selecting the filename in the header and typing in a new name. To rename a file using Excel desktop app, close the file, navigate to its location on your device, and rename the file.

Replace

Not available in Excel for the web. If you have the Excel desktop app installed on your computer, then you can use Excel to find and replace content in a document. Learn more about using find and replace in Excel.

Rights Management: IRM and password security

Protect your workbooks using passwords, permissions, and other restrictions in Excel desktop app. In Excel for the web, you can load and interact with workbooks that contain Sheet Protection, which prevents users from selecting or typing in protected cells. Learn more about protecting Excel workbooks.

Save or Download a copy

Want your own copy of the workbook? Use the Save As command on the File tab, or right-click the workbook's name in its folder and use the Download command to send a copy to your computer.

Share

One-click process for sending a link that others can use to view or edit the document. Learn more about using Office for the web to work together in Office 365.

Sheet protection

When you share an Excel file with other users, you can protect a worksheet to help prevent it from being changed, and you can choose the actions that you allow the users of your worksheet to perform.

Slicer viewing

View slicers in your worksheet and filter your data by selecting the slicer buttons. You cannot create or edit slicers in Excel for the web.

Sort and filter data

In Excel for the web, you can view and reorder all worksheets, sort and filter data, and drill into the details of PivotTables. Learn more about sorting and filtering data.

Spreadsheet audit and compliance

In Microsoft Excel desktop app, you can use the worksheet inquire and compare features to compare versions of a workbook, analyze a workbook for problems or inconsistencies, or see links between workbook and worksheets. Excel for the web does not support these features. Learn more about what you can do with Spreadsheet Inquire.

Status bar aggregates

When you select a group of cells in Excel for the web, you can see the SUM, AVERAGE, and COUNT in the status bar. You can also customize the status bar by choosing which aggregates you want to see.

Surveys

Use Survey to send an Excel for the web form to users that they can fill out. Responses will be automatically compiled in an online worksheet. Learn more about surveys in Excel.

Tell Me

When you need to accomplish something in Excel for the web but don't know how, you can use the Tell Me search feature to quickly find what you're looking for. Tell Me understands what you're trying to accomplish and helps you do it faster by making suggestions.

Text formatting

You can apply various text formatting options including strikethrough, increasing/decreasing indent in Excel for the web.

Total data

You can quickly total data in a table by enabling the Toggle Total Row option. For more information, see Total the data in an Excel table.

Undo and redo

Excel for the web saves your work automatically. If you make a mistake, use Undo or press Ctrl+Z, and Redo or press Ctrl+Y. Learn more about keyboard shortcuts in Excel for the web.

VBA and macro scripting

Microsoft Excel desktop app is an extremely powerful tool used to manipulate, analyze, and present data. Sometimes, despite the rich set of features, your organization might find it easier to use Visual Basic for Applications (VBA), a programming language, to create a macro that performs mundane, repetitive tasks or to perform some task that the user interface (UI) does not seem to address. You cannot create macros with VBA in Excel for the web, but you can open and edit VBA-enabled spreadsheets without removing (or corrupting) the VBA contained in the file. Learn more about getting started with macros.

View 3D charts

View 3D charts in your worksheet. You cannot create or edit 3D charts in Excel for the web.

What if analysis tools

Not available in Excel for the web. You can view "What if" analysis results in Excel for the web, as expected. If you want to use analysis tools such as Goal Seek, Data Tables, Solver, and Series, then you'll need the Excel desktop app. Learn more about differences between using a workbook in the browser and in Excel desktop app.

Feature Availability

To view feature availability across Office 365 plans, standalone options, and on-premise solutions, see Office for the web Service Description.