Project Online Service Description

Project Online is a flexible online solution for project portfolio management (PPM) and everyday work. Delivered through Office 365, Project Online provides powerful project management capabilities for planning, prioritizing, and managing projects and project portfolio investments — from almost anywhere on almost any device. Project Online can be used by administrators, portfolio managers and viewers, project and resource managers, and team leads and members.

Project Online is available in three plans — Project Online Essentials, Project Online Professional, and Project Online Premium.

To compare features across plans, see Compare Project Online plans.

You can export, save, and print pages in the Office 365 Service Descriptions. Learn how to export multiple pages.

Project Online boundaries and limits

There are some limitations to the Project Online service. For details, see Project Online software boundaries and limits.

Data Backup

Project Online builds on SharePoint Online and follows the same data backup policy as SharePoint. For details, please see the Data Backup section in SharePoint Online Service Description.

Use of SharePoint Online

Your Project Online service requires the use of SharePoint Online, which will be provisioned for you as part of the Project Online service. Rights to the SharePoint Online functionality provided with Project Online Professional or Premium are limited to storing and accessing data to support Project Online.

Licensing considerations

Internal users

Any interaction on a Project Online site requires a Project Online license.

  • Project Online Essentials is the minimum requirement.

  • For more advanced use cases, users need to have appropriate licenses. Project managers require at minimum a Project Online Professional license. Portfolio managers require a Project Online Premium license.

Important

Project Online Essentials is a team member add-on license for customers that have Project Online Professional or Project Online Premium.
When your last Project Online Professional or Project Online Premium license expires, your Project Web App instances will be deleted after 120 days.
For Project Online trial subscriptions, your Project Web App instances will be deleted 30 days after your trial period ends.

External users

Project Online licensing for external users follows the same policy as that for internal users. Any interaction on a Project Online site requires a Project Online license.

Project Online plans

The following Project Online plans are available. To learn more about Project Online, see Getting Started with Project Online.

Plan
Description
Target users
Project Online Essentials1
Web-based interface for team members
Update tasks, issues, and risks
Submit timesheets
Share documents and collaborate with Skype for Business presence
Team members
Project Online Professional1
All of the Project Online Essentials functionality, plus:
Rich user interface through desktop client
Anytime/anywhere access through Web interface
Project scheduling and costing
Resource management
Publishing projects to the cloud
Includes the most current version of the Project desktop application, instantly streamed to your Windows PC.
Each subscription license allows for up to five concurrent installations of the Project desktop application.
Project managers
Project Online Premium1
All of the Project Online Professional functionality, plus:
Portfolio selection and optimization
Demand management
Enterprise resource management
Out-of-box portfolio reports
Portfolio and resource managers

Note

1 Project Online Essentials, Project Online Professional, and Project Online Premium are also offered as part of Office 365 operated by 21Vianet, a version of Office 365 that is specific to China.

Feature availability across Project Online standalone plans

Feature
Project Online Essentials
Project Online Professional
Project Online Premium
Project Professional 2016
Project Server 2016
Core functionality (desktop client)
Add columns
No
Yes
Yes
Yes
No
Backstage
No
Yes
Yes
Yes
No
Click-to-Run
No
Yes
Yes
Yes
No
Contextual right-click menus
No
Yes
Yes
Yes
No
Custom fields
No
Yes
Yes
Yes
No
Enhanced copy and paste across Microsoft Office applications
No
Yes
Yes
Yes
No
Gantt chart, calendar, and task sheet views
No
Yes
Yes
Yes
No
Microsoft Fluent user interface, the ribbon
No
Yes
Yes
Yes
No
Multiple-level undo
No
Yes
Yes
Yes
No
Network Diagram view
No
Yes
Yes
Yes
No
Office Store
No
Yes2
Yes2
Yes2
No
Online help
No
Yes
Yes
Yes
No
PDF and XPS output
No
Yes
Yes
Yes
No
Placeholder text in Project fields
No
Yes
Yes
Yes
No
Project templates
No
Yes
Yes
Yes
No
Start experience
No
Yes
Yes
Yes
No
Text wrap
No
Yes
Yes
Yes
No
Timeline view
Yes
Yes
Yes
No
Zoom controls
No
Yes
Yes
Yes
No
Project planning (desktop client)
Project Online Essentials
Project Online Professional
Project Online Premium
Project Professional 2016
Project Server 2016
Baseline rollup
No
Yes
Yes
Yes
No
Budget planning
No
Yes
Yes
Yes
No
Compare project versions
No
Yes
Yes
Yes
No
Deadlines
No
Yes
Yes
Yes
No
Filtering
No
Yes
Yes
Yes
No
Formulas and graphical indicators
No
Yes
Yes
Yes
No
Group and sort Project data
No
Yes
Yes
Yes
No
Reports
No
Yes
Yes
Yes
No
Team Planner
No
Yes
Yes
Yes
No
Task management (desktop client)
Project Online Essentials
Project Online Professional
Project Online Premium
Project Professional 2016
Project Server 2016
Active and inactive tasks
No
Yes
Yes
Yes
No
Auto-complete
No
Yes
Yes
Yes
No
Automatic scheduling
No
Yes
Yes
Yes
No
Calendar date extended to 2149
No
Yes
Yes
Yes
No
Cross-project critical path
No
Yes
Yes
Yes
No
Task inspector
No
Yes
Yes
Yes
No
Task Path analysis
No
Yes
Yes
Yes
No
Top-down summary tasks
No
Yes
Yes
Yes
No
Update progress
No
Yes
Yes
Yes
No
User-controlled and manual scheduling
No
Yes
Yes
Yes
No
Project resource management (desktop client)
Project Online Essentials
Project Online Professional
Project Online Premium
Project Professional 2016
Project Server 2016
Cost resources
No
Yes
Yes
Yes
No
Manage nonworking time
No
Yes
Yes
Yes
No
Resource leveling
No
Yes
Yes
Yes
No
Resource sheet and usage views
No
Yes
Yes
Yes
No
Resource substitution
No
Yes
Yes
Yes
No
Team resources
No
Yes
Yes
Yes
No
Work, generic, and material resources
No
Yes
Yes
Yes
No
Project publishing (desktop client)
Project Online Essentials
Project Online Professional
Project Online Premium
Project Professional 2016
Project Server 2016
Create a Project site
No
Yes
Yes
Yes
No
Master projects on SharePoint
No
Yes
Yes
Yes
No
Presence with Skype for Business
No
Yes
Yes
Yes
No
Publish Projects to Project Server or Project Online
No
Yes
Yes
Yes
No
Save a Project MPP file to SharePoint
No
Yes
Yes
Yes
No
Task List Sync to SharePoint
No
Yes
Yes
Yes
No
Core services functionality
Project Online Essentials
Project Online Professional
Project Online Premium
Project Professional 2016
Project Server 2016
Active Directory integration
Yes1
Yes
Yes
No
Yes
Administration, Deployment, and Extensibility
Yes23
Yes
Yes
No
Yes
Getting Started
Yes
Yes
Yes
No
Yes
Issues and risk management (for team members)
Yes
Yes
Yes
No
Yes
Office 365 Trust Center
Yes2
Yes2
Yes2
N/A
N/A
PPM Partner ecosystem
Yes
Yes
Yes
No
Yes
Service reliability
Yes
Yes
Yes
N/A
N/A
Service updates
Yes
Yes
Yes
N/A
N/A
Team member collaboration
Yes
Yes
Yes
No
Yes
Time and task management (for team members)
Yes
Yes
Yes
No
Yes
Project management
Project Online Essentials
Project Online Professional
Project Online Premium
Project Professional 2016
Project Server 2016
Issues and risk management
No
Yes
Yes
No
Yes
Manage project resources
No
Yes
Yes
No
Yes
Schedule management
No
Yes
Yes
Yes
Yes
Time and task management
No
Yes
Yes
No
Yes
Portfolio management
Project Online Essentials
Project Online Professional
Project Online Premium
Project Professional 2016
Project Server 2016
Analyze projects and optimize portfolio
No
No
Yes
No
Yes
Create and edit projects
No
Yes
Yes
No
Yes
Financial management
No
No
Yes
No
Yes
Participate in workflow
No
Yes
Yes
No
Yes
Portfolio analytics and selection
No
No
Yes
No
Yes
Program management
No
No
Yes
No
Yes
Reporting and business intelligence
Project Online Essentials
Project Online Professional
Project Online Premium
Project Professional 2016
Project Server 2016
OData feeds
No
Yes
Yes
No
Yes
Out-of-the box portfolio dashboards
No
No
Yes
No
No
Project desktop reporting
No
Yes
Yes
Yes
No
Resource management
Project Online Essentials
Project Online Professional
Project Online Premium
Project Professional 2016
Project Server 2016
Approve/reject/modify incoming resource engagement requests
No
No
Yes
No
Yes
Manage resource pool
No
No
Yes
No
Yes
Plan resource capacity
No
No
Yes
No
Yes
Request resource agreements
No
Yes
Yes
Yes
Yes
View available resources and build teams
No
Yes
Yes
Yes
Yes

Note

1 Active Directory integration includes Project Online Essentials users. However, a Project Online subscription is required to manage Active Directory integration.
2 Not available in Project Online for Office 365 operated by 21Vianet.
3 Only extensibility for team member scenarios is supported.