Microsoft Project for the web service description

Project for the web is Microsoft's most recent offering for cloud-based work and project management. Project for the web provides simple, powerful work management capabilities to meet most needs and roles. Project managers and team members can use Project for the web to plan and manage work of any size.

Project for the web is built on the Microsoft Power Platform. The Power Platform consists of PowerApps, Power Automate, Power BI, and the Microsoft Dataverse. Project for the web data is stored in the Microsoft Dataverse.

Available plans

Project for the web is available through three subscriptions: Project Plan 1, Project Plan 3, and Project Plan 5. Features listed in Project for the web features interact only with data in the Project for the web data store. For more information on subscriptions that enable users for Microsoft Project for the web, see Compare project management solutions and costs.

Feature availability

The following table lists the major Microsoft Project for the web features available across plans. Certain caveats apply. For more information, see the footnotes. This table may change without notice.

Feature Office 365 licenses Plan 1 Plan 3 Plan 5
Project, task, and time management
Board view View Only Yes Yes Yes
Dependencies View Only Yes Yes Yes
Grid view View Only Yes Yes Yes
Milestones View Only Yes Yes Yes
Project Home Yes Yes Yes Yes
Task scheduling View Only Yes Yes Yes
Timeline view (Gantt chart) View Only Yes Yes Yes
Critical path No No Yes Yes
Summary tasks View Only Yes Yes Yes
Create and use task custom fields View Only Yes Yes Yes
Collaboration
Microsoft Teams integration Yes Yes Yes Yes
Resource and program management
Project team setup No Yes Yes Yes
Create resource requests1 View only View only Yes Yes
Accept a booking proposal1 View only View only Yes Yes
Create and update bookings to fulfill the resource requests1 View only View only View only Yes
Manage skills/proficiencies on your resources View only View only View only Yes
Roadmaps View only View only Yes Yes
Reporting2
Read reports from Project for the web data Yes Yes Yes Yes
Create reports using Project for the web data No Yes Yes Yes
Usability
Coauthoring View only Yes Yes Yes
Graphical indicators View only Yes Yes Yes
Customization and integration
Use the out-of-the-box Project application View only Yes Yes Yes
Customize views and forms3 View only Yes Yes Yes
Use custom columns View only Yes Yes Yes
Use custom tables4 View only Yes Yes Yes
Power Automate Workflows and Business Process Flows5
Define and use Power Automate Cloud flows that utilize Project data including custom tables and columns. No Yes Yes Yes
Define Power Automate Business Process flows that utilize Project data including custom tables and columns. No No Yes Yes
Use Power Automate Business Process flows that utilize Project data. No Yes Yes Yes
Security and user management
Office Modern Groups Yes Yes Yes Yes
Third-Party Apps No Yes Yes Yes
Connect to Project for the web with third-party apps3 View Only6 Yes Yes Yes

1 Customers with a Microsoft Project Plan 3/5 license(s) are only allowed to use Universal Resource Scheduling to schedule Project and Task tables within the context of a project.
2 Reporting for Project for the web using Power BI requires a Power BI license.
3 Building and using separate Power Apps beyond the out-of-the-box Project application that access Project for the web or Project Online customer data requires a separate Power Apps subscription.
4 Limited to 5 custom tables.
5 Power Automate use within Project is limited to the context of the Project application. What this means is that for both triggers and actions, flow entitlements included with Project can:

  • Connect to any data source within the use rights of the Project application:
    • Data sources available via standard connectors.
    • Project data via the Microsoft Dataverse connector.
  • Be triggered directly from within the Project application (via built-in trigger/action).

6 View only entitlements are granted only from within a Power App.

Messaging

To stay informed of upcoming changes, including new and changed features, planned maintenance, or other important announcements, visit the Message Center. For more information, see Message center.

Licensing terms

For licensing terms and conditions for products and services purchased through Microsoft Commercial Volume Licensing Programs, see the Product Terms site.

Licensing considerations

When your last Project Plan 1, Project Plan 3, or Project Plan 5 subscription expires, your Project for the web instances will not be automatically deleted until you have no active subscriptions that depend on Microsoft Dataverse. For Project for the web trial subscriptions, your trial instances will not be deleted until you have no active subscriptions that depend on Microsoft Dataverse.

Accessibility

Microsoft remains committed to the security of your data and the accessibility of our services. For more information, see the Microsoft Trust Center and the Office Accessibility Center.

Learn more

Architecture

Project architecture diagram shows how Project for the web works with the Power Platform, Power BI, and third-party services. While the Roadmap (Portfolio Service) is only installed in the default environment, the Roadmap can display projects from any environment that the Project app is supported. The Project solution can be installed on the default, production, and sandbox Dataverse environments.

Service considerations

Project for the web is currently unavailable for GCC, GCC High, and DoD. We're working on delivering Project for the web to you but are unable to share a firm timeframe at this time.

Project Roadmap and Power Automate

Project Roadmap requires the use of Power Automate, which is provisioned as part of your Project subscription. Power Automate functionality that comes with Project for the web appears as the Flow for Project service plan in the Apps section of the Microsoft 365 admin center.

Project for the web and Microsoft Dataverse

Project for the web requires the use of the Microsoft Dataverse for storing its data. A Microsoft Dataverse database is provisioned as part of your Project subscription. Rights to Microsoft Dataverse functionality are limited to storing and accessing data to support Project for the web. Microsoft Dataverse functionality required by Project appears as the Common Data Service for Project service plan in the Apps section of the Microsoft 365 admin center.

For Project Customers with five (5) or more Project for the web licenses, you may deploy Project for the web to Power Platform Production and Sandbox environments. Learn more here.

Capacity Included/Accrued Project P1 Project P3 Project P5
Dataverse (formerly Common Data Service) Database: Included/tenant 3 GB 5 GB 5 GB
Dataverse Database: Accrued/User Subscription License (USL) 50 MB 250 MB 250 MB
Dataverse Log: Included/tenant 2 GB 2 GB 2 GB
Dataverse File: Included/tenant 20 GB 20 GB 20 GB
Dataverse File: Accrued/USL 400 MB 2 GB 2 GB

There are additional Microsoft subscriptions beyond Project that entitle Dataverse storage capacity. For other Dataverse storage capacity entitlements, see the Dynamics 365 Licensing Guide and the Power Apps, Power Automate and Power Virtual Agents Licensing Guide.

Data backup and retention

Project for the web has the same data backup and retention policy as Office 365. For details, see Data Retention, Deletion, and Destruction in Microsoft 365. For more information on how to manage backup and restore, see Back up and restore environments. The default environment can’t be deleted and doesn’t support backup and restore. For more information on environments, see The default environment.

Data Encryption

To learn more about data encryption in Project for the web, see Encryption in Microsoft Dynamics 365.

Project for the web boundaries and limitations

Following table describes the limitations on Project for the web.

Entity/field Limit
Task
Max. hierarchy level for task 10 levels
Max. links (successor + predecessor) for a task 20
Max. duration of leaf task 1250 days
Max. duration of summary task 3650 days (10 years)
Max. resources that can be assigned to a task 20 resources
Supported date range for task 1/1/2000 – 12/31/2149
Project
Max. total tasks for the project 500
Max. total duration of the project 3650 days (10 years)
Max. total resources for the project 150
Max. total links (successor only) for the project 600

Additional resources