Set the OneDrive retention for deleted users

If a user's Microsoft 365 account is deleted, their OneDrive files are preserved for a period of time that you can specify.

To set the retention time for OneDrive accounts

  1. Sign in to the OneDrive admin center as a global or SharePoint admin, and select Storage in the left pane.

    The Storage page of the OneDrive admin center

  2. Enter the number of days you want to retain OneDrive files in the Days to retain files in OneDrive after a user account is marked for deletion box.

    The setting takes effect for the next user that is deleted as well as any users that are in the process of being deleted. The count begins as soon as the user account was deleted in the Microsoft 365 admin center, even though the deletion process takes time. The minimum value is 30 days and the maximum value is 3650 days (ten years).

  3. Click Save.

Delete a user from your organization

Set up OneDrive to alert managers and delegate access automatically when users leave your organization

Overview of retention policies