Set the OneDrive retention for deleted users

If a user's Office 365 account is deleted, their OneDrive for Business files are preserved for a period of time that you can specify.

To set the retention time for OneDrive accounts

  1. Open the OneDrive admin center, and select Storage in the left pane.

    The Storage page of the OneDrive admin center

  2. Enter the number of days you want to retain OneDrive files in the Days to retain files in OneDrive after a user account is marked for deletion box.

    The count begins as soon as you delete the user account in the Microsoft 365 admin center, even though the deletion process takes time. The maximum value is 3650 days (ten years).

  3. Click Save.

See also

Delete a user from your organization

Set up OneDrive to alert managers and delegate access automatically when users leave your organization

Overview of retention policies