How to troubleshoot an Exchange Online Archive mailbox that is not displayed in Outlook

Original KB number:   4492055

Symptoms

The Exchange Online Archive mailbox isn't displayed in the Microsoft Outlook client.

Resolution Method 1 - Verify that your installation of Outlook is up to date

To verify that your installation is up to date:

  1. Determine the version of Outlook that is installed. For more information about how to determine the installed Outlook version, see What version of Outlook do I have.

  2. Determine whether there is a more recent version of Outlook available.

    1. If you used Click-to-Run (C2R) to install Office, see Update history for Microsoft 365 Apps (listed by date).

    2. If you installed Office by using the Windows Installer (MSI), see Outlook and Outlook for Mac: Update File Versions.

Resolution Method 2 - Verify that the correct license type is assigned to Office

A Microsoft 365 Apps for enterprise license is required for archive mailboxes. To verify the license type that is assigned to the affected user, open the Microsoft 365 admin center, and examine the user's license type. For more information about how to use the Microsoft 365 Admin center, see Resolve license conflicts.

For more information about license requirements, see Outlook license requirements for Exchange features.

Resolution Method 3 - Verify that Full Access permission is correctly granted

If a user needs full mailbox access to another user's primary and archive mailboxes, you must grant them the Full Access permission. When they have the Full Access permission, automapping automatically displays the primary and online archive in Outlook Web App and Outlook. For more information about how to grant the Full Access permission, see Use the EAC to assign permissions to individual mailboxes.

Note

Make sure that Full Access and Outlook Delegate permissions aren't granted at the same time. For more information, see Conflicting permission sets when working with shared or delegated folders.

Resolution Method 4 - Verify that the Full Mailbox Access permission isn't assigned through a security group

If you assign full mailbox access to a specific set of mailboxes through a security group, the members of the assigned group won't see the mailbox automapped to their Microsoft Outlook profile. For more information about the issue and resolution, see Mailboxes to which your account has full access aren't automapped to Outlook profile.

Resolution Method 5 - Verify that the Automatically detect settings option isn't checked on your browser

To verify the setting of the option:

  • In Internet Explorer:
    1. On the Tools menu, select Internet Options.
    2. Select the Connections tab, and then select the Settings button. If the Automatically detect settings check box is selected, clear it, and then restart Outlook.
  • In Edge:
    1. Select Settings, and then select Advanced in the left pane.
    2. Select the Open proxy settings button.
    3. If Automatically detect settings is set to On, set it to Off, and then restart Outlook.

To check the if Automatically detect settings is checked, refer the following steps:

  1. In Internet Explorer, go to Internet Options. If yes, clear it then restart Outlook.
  2. In Edge, go to Settings then Advanced icon on left pane. Select Open proxy settings, check whether Automatically detect settings is on. If it's checked, clear it then restart Outlook.

Resolution Method 6 - Scan Outlook by using the Microsoft Support and Recovery Assistant tool

If the issue occurs for a user who is trying to access the Online Archive mailbox of another user, you can use the Support and Recovery Assistant (SaRA) tool to scan Outlook and review advanced diagnostics for known problems and details about the Microsoft Outlook configuration. For more information about how to use SaRA, see How to scan Outlook by using the Microsoft Support and Recovery Assistant.