Understand your bill and reconciliation file - learn how to find them in Partner Center

Applies to

  • Partner Center
  • Partner Center for Microsoft Cloud for US Government

Appropriate roles

  • Global admin
  • Billing admin
  • Admin agent

Your invoice is a summary of all your Partner Center charges (across the program, all products, and all customers).

Invoice types

Microsoft will issue one invoice for any license-based charges (such as Office 365) and usage-based charges (such as Azure) and a separate invoice for one-time charges (such as Azure RI, Marketplace, or Azure plan).

For example,

Scenario 1 [Single Currency]: Partner has purchases for 145P offer and O365 licenses,

  • Partner will get one invoice PDF and 2 reconciliation files covering the charges for both O365 and Azure (145p).

Scenario 2 [Single Currency]: Partner has purchases for Azure RI, Marketplace and/or Azure plan along with 145p purchases.

  • Partner will get one invoice PDF and a reconciliation file covering the charges for Azure (145p).

  • Partner will receive another invoice PDF and a reconciliation file covering their charges for Azure RI, Marketplace, Azure plan.

Scenario 3 [Multi-Currency]: Partner has purchases for Azure RI in DKK and Azure plan in EUR along with 145p purchases in EUR.

  • Partner will receive one invoice PDF and a reconciliation file covering the charges for Azure RI in DKK.

  • Partner will receive one invoice PDF and a reconciliation file covering the charges for Azure plan in EUR.

  • Partner will receive another invoice PDF and a reconciliation file covering their charges for 145p offer in EUR (or partner billing currency).

Find your bill

You can find your invoice on the Billing page of the dashboard in Partner Center. You can also find your billing history, spending trends, and reconciliation files on this page.

  1. Sign in to the Partner Center dashboard.

  2. In the left-hand menu, select Billing.

  3. On the Billing page, select the invoice you want to download.

You can find a link to your latest invoice at the top of the page under Account balance as of last invoice date.

You can find previous invoices in the Billing history section. Choose the appropriate year, then select the drop-down arrow next to the appropriate Billing period. Select the link next to Invoices (.pdf) to download that period's invoice.

Understanding invoice PDF

Invoices for Usage and license-based charges: Invoices for charges for services such as Office 365 and Azure will be available within two (2) days of your selected billing date [UTC].

Invoices for onetime and recurring charges: Invoices for charges for services such as Azure RI, Azure plan, Marketplace will be available not later than 8th of every month.

Below are some of the key fields on the Invoice PDF document –

Invoice number: Unique identifier for the invoice document generated for the respective billing period.

Billing period: This is the period during which you have usages and license-based services.

Invoice date: The billing date or anniversary date on which your invoice is generated each month.

Payment due date: The date by which your payment must be received.

Charges: The amount due in your billing currency for the respective billing period.

Credits: Credits (such as SLA) or adjustments for changes made to subscriptions (for example, license increases or decreases).

Payment instructions: Description of how to pay your invoice, based on your region. Always be sure to include your invoice number when making a payment.

For a detailed description of all the fields in your invoice file (including fields for one-time charges), see Invoice file fields.

Understand reconciliation files

Reconciliation files, which provides a drill down/itemized details of your charges, are available to download along with the Invoice PDF. The reconciliation files include customer identifiers and subscription identifiers that you can use to create customer invoices. Please refer to  How to use the reconciliation files to get more details on the recon files.