Read your bill

Applies to

  • Partner Center
  • Partner Center for Microsoft Cloud for US Government

For your bill, go to the Partner Center menu and then select Billing to see your billing history and trends, links to your invoice and reconciliation file, and your most recent payment.

Partners in the Cloud Solution Provider program who have chosen to be billed monthly pay Microsoft 60 days in arrears for their customers' subscriptions (both license-based and usage-based).


Your invoice is a summary of all charges -- across the program, products, and customers -- for the current billing period and is available within two (2) days of your selected billing date in UTC time. For example, if you have a September 12th billing date, the invoice generation process will begin at 12:00AM UTC on the 13th and complete by 12:00AM UTC on the 14th. If you do not see your invoice by 11:59PM UTC on the 15th, you're out of your Service Level Agreement and should file a service request.

You will receive one invoice for license-based (Office365) and usage-based (Azure) charges, and a separate invoice for one-time (Azure reserved VM instances) charges.

For itemized details about the charges, use the accompanying reconciliation files. The reconciliation files include the customer IDs and subscription IDs that you will use to create customer invoices. For more information, see How to use the reconciliation files.

Invoice file definitions

Field Description
US FEIN Your Federal Tax ID Number.
Customer number Your customer number.
Bill to The address where we send your invoice. To change the company name or address, edit your Partner Center billing profile.
License-based charges The flat monthly (or annual) charges for the purchased usage-based licenses, billed in advance of the service. This number is the sum of all charges in the "Subtotal" column in the License-based reconciliation file (column T).
Usage-based charges Azure usage, including new services or applications enabled and used during the billing month. This number is the sum of all charges in the "PretaxCharges" column in the Usage-based reconciliation file (column Z).
Discounts For example, the discount that the customer receives from the normal price of the subscription. This is shown as a flat amount, not as a price per unit or license.
Credits Credits or adjustments for changes made to subscriptions (example: seat increases or decreases).
Subtotal Total before taxes and tax-exclusive charges and credits.
Tax The total tax for the current charges as totaled in the details section beginning on page 2 of the invoice. This number is the sum of all the charges in:
  • the "TaxAmount" column of the Usage-based reconciliation file (column AA), and
  • the "Tax" column of the License-based file (column U).
Other credits Tax-exclusive credits.
Total current charges The amount due in your billing currency for the billing period, due by the payment due date.
Payment instructions Describes how to pay your invoice, based on your region. Always include your invoice number when making a payment.
Invoice no The number of your invoice.
Billing period The monthly period leading up to the invoice date. This is the period during which usage-based services are consumed and license-based services are reconciled for any credit adjustments or changes in license count.
Invoice date Your billing date or anniversary date on which your invoice is generated each month.
Payment terms For one-time purchases this will always be 60 days.
Payment due date Your payment must be received by this date.
Customer PO Your purchase order number.
Customer service The website address to access customer service.
Service recipient The address where the service is used. (This is the legal company address associated with company vetting.)

Itemized list of one-time charges

Field Definition
Date Date of purchase.
Description Product name.
Quantity The number of products (reservations, e.g.) purchased.
Unit price Price per product (reservation, e.g.).
Discounts Any applicable discounts.
Pre-tax amount Sub-total of the purchases before taxes.
Sales tax Tax amount.
Total Total to be paid.