View workspaces

Go to the Admin portal to access this feature. For information about how to get to and use the Admin portal, see About the Admin portal.

As an administrator, you can view the workspaces that exist in your organization on the Workspaces tab. On this tab, you can perform these actions:

• Refresh the list of workspaces and their details.
• Export the data about the workspaces to a .csv file.
• See details about a workspace, including its ID, its users and their roles, and its dashboards, reports, and datasets.
• Edit the list of people who have access. This means you can delete the workspace. You can add yourself to a workspace as an admin, then open the workspace and delete it.
• Edit the Name and Description fields.
• Upgrade classic workspaces to the new workspace experience

Admins can also control users' ability to create new workspace experience workspaces, and classic workspaces. See Workspace settings in this article for details.

The table columns on the Workspaces tab correspond to the properties returned by the Power BI admin Rest API for workspaces. Personal workspaces are of type PersonalGroup, classic workspaces are of type Group, and the new workspace experience workspaces are of type Workspace. For more information, see The new workspaces.

On the Workspaces tab, you see the state for each workspace. The following table gives more details about the meaning of those states.

State	Description
Active	A normal workspace. It doesn't indicate anything about usage or what's inside, only that the workspace itself is "normal".
Orphaned	A workspace with no admin user. Please assign an admin.
Deleted	A deleted workspace. A Power BI administrator can restore the workspace up to 90 days after it was deleted. When the 90 days pass, the workspace enters the Removing state. If you delete a MyWorkspace workspace, it moves to the Removing state immediately, without the 90 days grace period.
Removing	After deleting a workspace, and once the 90 day grace period passes, the workspace moves into the Removing state. During this state the workspace is permanently removed. Permanently removing a workspace takes a short while, and depends on the service and folder content.
Not found	If the customer's API request includes a workspace ID for a workspace that doesn't belong to the customer's tenant, "Not found" is returned as the status for that ID.

Admins can also manage and recover workspaces, using either the admin portal or PowerShell cmdlets.

Next steps

• About the Admin portal