Intro to dashboards for Power BI designers

A Power BI dashboard is a single page, often called a canvas, that tells a story through visualizations. Because it is limited to one page, a well-designed dashboard contains only the highlights of that story. Readers can view related reports for the details.

dashboard

Dashboards are a feature of the Power BI service. They're not available in Power BI Desktop. You can't create dashboards on mobile devices but you can view and share them there.

Dashboard basics

The visualizations you see on the dashboard are called tiles. You pin tiles to a dashboard from reports. If you're new to Power BI, you can get a good foundation by reading Power BI basic concepts.

Important

You need a Power BI Pro license to create dashboards.

The visualizations on a dashboard come from reports and each report is based on a dataset. One way to think of a dashboard is as an entryway to the underlying reports and datasets. Selecting a visualization takes you to the report (and dataset) that it's based on.

diagram showing relationship between dashboards, reports, datasets

Advantages of dashboards

Dashboards are a wonderful way to monitor your business and see all of your most important metrics at a glance. The visualizations on a dashboard may come from one underlying dataset or many, and from one underlying report or many. A dashboard combines on-premises and cloud data, providing a consolidated view regardless of where the data lives.

A dashboard isn't just a pretty picture. It's highly interactive and the tiles update as the underlying data changes.

Dashboards versus reports

Reports and dashboards seem similar because they're both canvases filled with visualizations. But there are major differences.

Capability Dashboards Reports
Pages One page One or more pages
Data sources One or more reports and one or more datasets per dashboard A single dataset per report
Available in Power BI Desktop No Yes, creators can build and view reports in Desktop
Subscribe Can subscribe to a dashboard Can subscribe to report pages
Filtering Can't filter or slice Many different ways to filter, highlight, and slice
Featured Can set one dashboard as your "featured" dashboard Can't create a featured report
Favorite Can set dashboards as favorites Can set reports as favorites
Set alerts Available for dashboard tiles in certain circumstances Not available from reports
Natural language queries Available from dashboard Not available from reports
Can see underlying dataset tables and fields No. Can export data but can't see tables and fields in the dashboard itself. Yes. Can see dataset tables and fields and values.
Customization No In Reading view you can publish, embed, filter, export, download as .pbix, view related content, generate QR codes, analyze in Excel, and more.

Next steps

  • Get comfortable with dashboards by taking a tour of one of our sample dashboards.
  • Learn about dashboard tiles.
  • Want to track an individual dashboard tile and receive an email when it reaches a certain threshold? Create alerts on tiles.
  • Learn how to use Power BI Q&A to ask a question about your data and get the answer in the form of a visualization.