Interact with a report in Reading View in Power BI

Reading view

Reading view is not as interactive as Editing view, but it still gives you many options for exploring your data. This comes in handy when viewing reports shared with you, that can only be opened in Reading View.

Reading view is a fun and safe way to play with and get to know your data. In Reading View you can cross-highlight and cross-filter visuals on a page. Simply highlight or select a value in one visual and instantly see its impact on the other visuals. Use the Filter pane to add and modify filters on a report page, and change the way values are sorted in a visualization. Any filtering and highlighting that you do is not saved with the report.

The visualizations on a single report page are all "connected" to each other. What this means is that if you select one or more values in one visualization, other visualizations that use that same value will change based on that selection.

Note

To select more than one element in a visualization, hold down the CTRL key.

Hover over visual elements to see the details

Sort the data in a visualization

Select the ellipses (...) to open Sort by. Select the dropdown arrow to choose which field to sort by or select the AZ icon to switch between ascending and descending.

Interact with filters

If the report author added filters to a page in a report, you can interact with them in Reading View. Changes you make will not be saved with the report.

  1. Select the Filter icon in the upper-right corner.

  2. You'll see all filters that have been applied to the visual you have selected (Visual level filters), across the whole report page (Page level filters), and across the entire report (Report level filters).

  3. Hover over a filter and expand it by selecting the down arrow.

  4. Make changes to the filters and see how the visuals are impacted.

    • In this example, we have a Page level filter for Chain. Change it to Fashions Direct instead of Lindseys by removing the checkmark from one and adding it to the other.

    • Or completely remove filtering on Chain by selecting the eraser icon or by selecting both chain stores.
    • Select the District page level filter and switch to Advanced filtering. Filter to show only districts that start with FD and don't contain the number 4.

For more information, see Add a filter to a report and About filters and highlighting in reports.

Zoom in on individual visuals

Hover over a visual and select the Focus mode icon . When you view a visualization in Focus mode, it expands to fill the entire report canvas as shown below.

To display that same visualization without the distraction of menubars, filter pane, and other chrome -- select the Full Screen icon from the top menubar .

To learn more, see Focus mode for reports and Full Screen mode for reports

Adjust the display dimensions

Reports are viewed on many different devices, with varying screen sizes and aspect ratios. The default rendering may not be what you want to see on your device. To adjust, select View and choose:

  • Fit to Page: scale content to best fit the page
  • Fit to Width: scale content to the width of the page
  • Actual Size: display content at full size

In Reading View, the display option you select is temporary - it is not saved when you close the report.

To learn more, see Tutorial: Change display settings in a report.

Next steps

Reports in Power BI

Open Editing view

More questions? Try the Power BI Community