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Manage application users in the Power Platform admin center

  • Article

We're in the process of moving application user management from the legacy web client, as documented in Enable or disable application users. Follow these steps to manage application users in the Power Platform admin center.

Note

At present, deleting an application user isn't supported.

Tip

Check out the video: Administer application users, security roles, teams, and users in the Power Platform admin center.

View application users in an environment

On the Application users page, you can view and manage application users. The Custom app type is your local app registration, as created in Microsoft Entra ID.

  1. Sign in to the Power Platform admin center as a System Administrator.

  2. Select Environments, and then select an environment from the list.

  3. Select Settings.

  4. Select Users + permissions, and then select Application users.

Manage application users.

Create an application user

You can create an unlicensed application user in your environment. This application user will be given access to your environment's data on behalf of the user who's using your application.

In an environment, you can only have one application user for each Microsoft Entra–registered application.

  1. Sign in to the Power Platform admin center as a System Administrator.

  2. Select Environments, and then select an environment from the list.

  3. Select Settings.

  4. Select Users + permissions, and then select Application users.

  5. Select + New app user to open the Create a new app user page.

    Create a new application user.

  6. Select + Add an app to choose the registered Microsoft Entra application that was created for the selected user, and then select Add.

    Add an application from Microsoft Entra ID.

    Note

    In addition to entering the Application Name or Application ID, you can also enter an Azure Managed Identity Application ID. For Managed Identity, do not enter the Managed Identity Application Name, use the Managed Identity Application ID instead.

    Enterprise applications don't show in the list of applications, only Microsoft Entra app registrations show in the list. Search for the multitenant application by name or ID to assign it to the application user.

  7. The selected Microsoft Entra app is displayed under App. You can select Edit (Edit.) to choose another Microsoft Entra application. Under Business Unit, select a business unit from the dropdown list.

    Select a business unit.

  8. After choosing a business unit, you can select Edit. for Security roles to choose security roles for the chosen business unit to add to the new application user. After adding security roles, select Save.

    Add security roles to the new application user.

  9. Select Create.

View or edit the details of an application user

  1. Sign in to the Power Platform Admin center as a System Administrator.

  2. Select Environments, and then select an environment from the list.

  3. Select Settings.

  4. Select Users + permissions, and then select Application users.

  5. Select an application user, and then select Details.

    Select application user details.

The Details page shows the following properties for the application user:

  • Name
  • Microsoft Entra application ID
  • State
  • Assigned security roles
  • App type
  • Business unit
  • Email address

The business unit, email address, and security roles can be edited.

The application user details page.

Sync the application user name with the Microsoft Entra application name

When an application user is first created, the username is the same as the name of the registered Microsoft Entra application. The two names can get out of sync when the name of the Microsoft Entra application is changed. You can sync the application user name with the Microsoft Entra application name by selecting Refresh on the Details page.

Note

Refresh and the Microsoft Entra app name are only shown when the two names are out of sync.

Sync the application user name with the Microsoft Entra application name.

Manage roles for an application user

In addition to using the entry point on the Details page to manage roles, you can select Edit security Roles on the menu bar on the Application users page. If the application user has roles assigned already, those roles will appear as selected on the page.

You can select or deselect roles, and then select Save. All selected roles will become the current assigned roles for the application user. Any unselected roles won't be assigned.

Editing security roles for an application user.

Activate or deactivate an application user

  • On the Application user page, do one of the following:

    • To activate an application user, select Activate on the menu bar, and then select Activate in the confirmation dialog.

    Activate an application user.

    • To deactivate an application user, select Deactivate on the menu bar, and then select Deactivate in the confirmation dialog.