Use the rich text editor toolbar in email

The rich text editor toolbar provides features and functionality that allows you to work with rich text formats in emails to better communicate with your customers.

Formatting options

The following table describes the different formatting features and functionality options available in the rich text editor that you can use in the email form.

Note

You can access your browser's context menu by pressing Ctrl + right-click. This is useful if you need to use your browser's built-in spell checker. Otherwise, you can use the right-click to provide contextual formatting for any element you might be using. 

Icon	Name	Shortcut key	Description
	Format Painter	Ctrl+Shift+C, Ctrl+Shift+V	Apply the look of a particular section to another section.
	Font	Ctrl+Shift+F	Select your desired font. The default font is Segoe UI. Note: When you select any formatted content, the font name for that content displays. If your selection contains multiple fonts, the topmost font name of your selection is displayed.
	Font size	Ctrl+Shift+P	Change the size of your text. The default size is 9. Note: When you select any formatted content, the font size for that content displays. If your selection contains multiple font sizes, the topmost font name of your selection is displayed.
	Bold	Ctrl+B	Make your text bold.
	Italic	Ctrl+I	Italicize your text.
	Underline	Ctrl+U	Underline your text.
	Text Highlight Color		Make your text stand out by highlighting it in a bright color.
	Font Color		Change the color of your text.
	Bullets		Create a bulleted list.
	Numbering		Create a numbered list.
	Decrease Indent		Move your paragraph closer to the margin.
	Increase Indent		Move your paragraph farther away from the margin.
	Block Quote		Apply a block-level quotation format in your content.
	Align Left	Ctrl+L	Align your content with the left margin. (Commonly used for body text to make it easier to read.)
	Align Center	Ctrl+E	Center your content on the page. (Commonly used for a formal appearance.)
	Align Right	Ctrl+R	Center your content on the page. (Commonly used for a formal appearance.)
	Link		Create a link in your document for quick access to web pages and files. Pasted or typed URL text is converted into a link. For example, "http://myexample.com" will become "http://myexample.com". In the Link dialog box, choose the type of link you'd like to insert. The Link Info tab allows you to choose the link type as well as set the link protocol and URL. The Target tab is only available for the URL link type. It specifies the location where the link will open after you select it.
	Unlink		Delete a link in your email or document. When you place the cursor on a link, the Unlink button on the toolbar becomes active. Select the button to remove the link and make it plain text.
	Superscript		Type very small letters just above the line of text.
	Subscript		Type very small letters just below the line of text.
	Strikethrough		Cross out text by drawing a line through it.
	Insert Image		You can insert an image by directly copying and pasting it inline in the editor, dragging and dropping it from your desktop or local folder directly into the editor, or by typing a URL. The following formats are supported: .PNG, .JPG., or .GIF. To insert an image inline in your article: 1. Drag and drop the image or copy and paste it directly into the article. 2. Drag any corner of the image to resize it. To insert an image using a URL or navigating to the local image: 1. Choose Insert Image. 2. In the Image property dialog, choose from the following options: Select Browse to navigate to the image on your computer. Or specify the web address of the image, and properties to define how the image will appear in the email or article. Note: If the image is located on the external server, use the full absolute path. If the image is located on a local server, you can use a relative path. If you want the image to be linked to a target, add a URL for the image. You can also specify if you want the targeted page to open in a new window, topmost window, same window, or parent window.
	Left to Right		Change the text to left-to-right for content such as a paragraph, header, table, or list. Commonly used for bi-directional language content. This is the default setting.
	Right to Left		Change the text to right-to-left for content such as a paragraph, header, table, or list. Commonly used for bi-directional language content. The default setting is left-to-right.
	Undo Typing		Undo changes you made to the content.
	Redo Typing		Redo changes you made to the content.
	Clear All Formatting		Remove all formatting from a selection of text, leaving only the normal, unformatted text.
	Add a Table		Add a table to your content. After adding a table, you can do any of the following: Resize table columns by clicking and dragging your mouse to resize to the columns to the desired width. Select one or several cells within a table and apply specific formatting, add links to the selection, or cut, copy, or paste entire rows or columns. Right-click to access the properties. This supports features such as cell type, width and height, word wrapping, alignment, merging and splitting cells horizontally and vertically, inserting or deleting rows and columns, row and column span, and cell and border color.
	User personalization		Select the default Font Name and Font Size. After they're added, the Font and Font Size reflect these values as default font and font size.
	Expand Toolbar		Displays when the toolbar is collapsed and not all options appear. Click to expand the toolbar and make all options visible.

Note

You can access your browser's context menu by pressing Ctrl + right-click. This is useful if you need to use your browser's built-in spell checker. Otherwise, you can use the right-click to provide contextual formatting for any element you might be using.