Create a Retention Policy

Applies to: Exchange Server 2010

Using retention policies, you can group one or more retention tags and apply them to mailboxes. A mailbox can't have more than one retention policy. Retention tags can be linked to or removed from a retention policy at any time. To learn more about retention policies, see Understanding Retention Tags and Retention Policies.

Looking for other tasks related to messaging records management (MRM)? See Deploying Messaging Records Management.


  • A retention policy with the same name as the one being created doesn't already exist in your Exchange organization.

  • One or more retention tags should exist so you can associate them to the new retention policy.


    You can create a retention policy without linking any retention tags to it. Retention tags can be added or removed from a retention policy at any time. However, tags aren't applied to a mailbox until they're linked to a retention policy and the managed folder assistant runs.

Use the Shell to create a retention policy

You need to be assigned permissions before you can perform this procedure. To see what permissions you need, see the "Messaging records management" entry in the Messaging Policy and Compliance Permissions topic.


You can't use the EMC to create a retention policy.

This example creates the retention policy RP-VPs and links the tags RPT-VPs-Default, RPT-VPs-Inbox, and RPT-VPs-DeletedItems to the policy.

New-RetentionPolicy "RP-VPs" -RetentionPolicyTagLinks "RPT-VPs-Default","RPT-VPs-Inbox","RPT-VPs-DeletedItems"

For detailed syntax and parameter information, see New-RetentionPolicy.

Other Tasks

After you create a retention policy, you may also want to: