Identify your search team (Office SharePoint Server)

Applies To: Office SharePoint Server 2007

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Topic Last Modified: 2016-11-14

In this article:

  • About the search planning team

  • About the search planning process

  • Plan the search deployment and operations teams

  • Worksheet

About the search planning team

Before you begin planning the features and deployment of the Office SharePoint Server Search service for Microsoft Office SharePoint Server 2007, you should understand the role of the search planning team. Involve the following administrators in planning for search:

  • Shared Services Provider (SSP) administrators, who manage large content sets within a server farm or across multiple farms. SSP administrators understand the high-level content needs of the organization and what information is important for users across their content set.

  • Site collection administrators, who manage the specific content needs of a single site collection, often scoped to a division or specific organizational purpose or product line.

  • Application administrators, who manage the end-user experience, which includes defining keywords, Best Bets, and scopes. Administrators must plan the end-user search experience at the site collection level, but they can also plan it for individual sites.

  • IT administrators, who plan architecture and topology details for one or more server farms in the organization based on the content needs identified by others. Typically, IT administrators are not concerned with content except as it affects IT operations such as availability, reliability, and capacity planning.

About the search planning process

The search planning process encompasses the following major steps:

  1. You identify the content managed by SSP administrators and site collection administrators during content planning, and content needs are reflected in the taxonomy developed for the organization. For more information, see Determine the information architecture of your site.

  2. Site collection administrators and SSP administrators consider the search capabilities they want to implement to meet the content needs, and communicate the required capabilities to IT administrators and application administrators.

  3. The high-priority content needs are addressed in IT planning and deployed in a pilot deployment, and then other content needs are met in successive waves of planning.

  4. When there is sufficient content, and the search capabilities for that content are available, the initial deployment is made available to the entire organization.

  5. Depending on the amount of content and level of planning detail, planning and implementation continue after initial deployment.

Plan the search deployment and operations teams

To deploy the Office SharePoint Server Search service, each of the types of administrators listed in the previous section is required. To perform regularly scheduled operations, you will need an SSP administrator and a site collection administrator, at a minimum. The same people who are on the search planning team might also be involved in the deployment and operations phases, but this can vary between organizations.


Use the following worksheet to record information about your search planning team and to record information about other team members who will not be involved in the planning phase but might be involved in the deployment or operations phases:

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