Using My Reports
The My Reports folder is a personal workspace that you can use to store and work with reports that you own. Other folders are public and typically require users to have advanced permissions to add to or modify folder contents. In contrast, the My Reports folder is a user-managed workspace. You can add or remove reports and folders and save linked reports with personalized settings.
Conceptually, the My Reports folder is similar to the My Documents folder in the Windows file system. Although each user has a folder called My Reports, the folder that each accesses is different from all other users. Except for report server administrators, other users cannot access the contents of the My Reports folder that belongs to you.
The My Reports feature is optional and can be disabled by a report server administrator. If it is enabled, you will see a My Reports folder in the Home folder, which you can access using the Report Manager or a Web browser. For more information, see Finding and Viewing Reports in Report Manager.
The text string "My Reports" is localized based on the locale of the report server. For more information about using Reporting Services in a multilingual environment, see International Considerations for Reporting Services.
Ways to Use My Reports
My Reports is empty until you add reports, folders, and other items. Here are some ways to add content to My Reports.
- Create a personal linked report and store it in My Reports. Not all reports are available for linking. For more information, see Adding, Modifying, and Deleting Linked Reports.
- Upload a report definition (.rdl) file or other files from the file system. You can upload any file, but the report server only processes report files that have an .rdl file extension. For more information, see Reports and Report Definitions and Uploading Files to a Folder.
- Create and publish your own reports to My Reports. This requires report design expertise and Report Designer, which runs in a Visual Studio environment. For more information, see Designing and Creating Reports.
Usually, permissions on My Reports allow you to manage the folder yourself. However, the report server administrator ultimately determines which tasks users can perform. If insufficient permissions prevent you from working with My Reports, see your report server administrator.
Searching My Reports
When you search a report server database, the contents of your My Reports folder are included in the search, while the contents of other user's My Reports folders are excluded. Search results list only the reports to which you have access.