Publishing Reports to a Report Server

After you have designed and tested a report or set of reports, you can use the built-in deployment features in Business Intelligence Development Studio to publish the reports to a report server. You can publish individual reports or a Report Server project. Publishing a Report Server project is the easiest way to publish multiple reports. Business Intelligence Development Studio uses the term deploy, instead of the term publish. The two terms are interchangeable. 

Before you can publish a report, you must have permission to do so. Permission is determined through role-based security that is defined by your report server administrator. Publishing operations are typically granted through the Publisher role. For more information about required permissions, see Publisher Role and your report server administrator.

Business Intelligence Development Studio provides project configurations for managing report publication. The configuration specifies the location of the report server, the version of SQL Server Reporting Services installed on the report server, whether the data sources published to the report server are overwritten and so forth. In addition to using the configurations that Business Intelligence Development Studio provides, you can create additional configurations.

Project Configurations

Reports are built before they are published to ensure that only valid report definitions are published to the report server. Project configurations include properties for building reports, such as the folder in which to temporarily store the built reports, and how to handle build issues. The configurations also have properties that you use to specify the location and version of the report server, the folders on the report server.

By default, Business Intelligence Development Studio provides three project configurations: DebugLocal, Debug, and Release. The default configuration is DebugLocal. You typically use the DebugLocal configuration to view reports in a local preview window, the Debug configuration to publish reports to a test server, and the Release configuration to publish reports to a production server. The solution configurations drop-down list on the Standard toolbar shows the active configuration. To use a different configuration, select it from the list.

Your reporting environment might have multiple report servers and different versions of Reporting Services installed. You can create multiple configurations and then use a different one depending the deployment scenario. For more information, see Building Reports in Business Intelligence Development Studio and How to: Set Deployment Properties (Reporting Services).

Publishing Reports

You can publish a single report or a Report Server project that contains multiple reports. For instructions about publishing reports, see How to: Publish Reports.

Publishing a Single Report

If you do not want to publish all reports in a project, you can chose to publish only a single report. To do this, select a configuration that deploys the report (for example, the Release configuration), right-click the report, and then click Deploy.

If a report uses a shared data source, you need to also deploy the shared data source or the deployed report will not run. Right-click the shared data source and then click Deploy.

The target server URL of the report server must be specified and you might want to change the default folders to which reports and shared data sources deploy.

Publishing Multiple Reports

When you publish a Report Server project, you publish all reports in that project. All reports are deployed using the same project configuration: to the same report server, the same folder on the server, and so on. To publish reports to different servers, either publish them one by one or include only reports you want to in the Report Server project. A solution can include multiple Report Server projects, and using multiple project might make it easier to manage the deployment of reports because you can use a different configuration to deploy different projects.