Appendix C - Registry Keys and Values

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Installing the System Policy Editor
Using Office 97 System Policies
List of Office 97 System Policies

This appendix describes how to use Windows system policies to modify registry settings used by Microsoft Office 97 for Windows applications. With system policies, you can modify registry settings for a large number of users on a network simultaneously. For an overview of Windows system policies and an explanation of how to use the System Policy Editor, see "Using Windows System Policies to Customize Office," in Chapter 7, "Customizing and Optimizing Microsoft Office."

Note Windows system policies are supported by Windows 95 and Windows NT Workstation version 4.0 only. Office applications store information in the Windows NT Workstation version 3.51 registry in the same way as in Windows 95 and Windows NT Workstation 4.0, but you cannot use system policies to change these settings. The Macintosh operating system does not support system policies.

Installing the System Policy Editor

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The Office Resource Kit Tools and Utilities CD includes several policy templates for Office 97. You must install these templates on your system before using them to create system policy files. The following procedure installs the System Policy Editor in your Windows folder, and the Office policy templates in the Windows\Inf subfolder.

To install the System Policy Editor and Office policy templates from the Tools and Utilities CD

  1. In Control Panel, double-click the Add/Remove Programs icon. 

  2. Click the Windows Setup tab. 

  3. Click Have Disk. 

  4. In the Copy manufacturer's files from box, enter drive**:\Policy,** where drive is the drive letter for the Tools and Utilities CD, and then click OK. 

  5. Under Components, select the System Policy Editor check box to install the System Policy Editor program (Poledit.exe) and related files. 

  6. Select the Office 97 Templates for Windows 95 check box to install the Office templates for Windows 95. 

    – or – 

    Select the Office 97 Templates for Windows NT 4.0 check box to install the Office templates for Windows NT Workstation 4.0. 

  7. Click Install. 

World Wide Web If you have Web access, you can also download the System Policy Editor and Office policy templates directly. For more information, connect to the Office Resource Kit home page at:
http://www.microsoft.com/office/ork/2003/default.htm 

The first time you run the System Policy Editor, it loads the Office 97 template files that you installed.

To start the System Policy Editor

  1. On the Start menu, point to Programs, point to Accessories, and then point to System Tools. 

  2. Click System Policy Editor. 

In Windows Explorer, you can also double-click Poledit.exe in the Windows folder to start the System Policy Editor.

Note To create a system policy file for a computer running Windows 95, you must run the System Policy Editor under Windows 95. To create a system policy file for Windows NT Workstation 4.0, you must run the System Policy Editor under Windows NT Workstation 4.0 or Windows NT Server 4.0.

To verify that the template files are loaded in the System Policy Editor, click Policy Template on the System Policy Editor Options menu. The template files currently loaded are listed in the Current Policy Template(s) box, as shown in the following table.

Office 97 templates for Windows 95

Office 97 templates for Windows NT 4.0

Off97w95.adm

Off97nt4.adm

Access97.adm

Access97.adm

Outlk97.adm

Outlk97.adm

Query97.adm

Query97.adm

Note The System Policy Editor includes three Windows template files (Common.adm, Windows.adm, and Winnt.adm). These files do not contain Office policies, but the Windows policies they contain may be useful in managing a workgroup. For more information, see the Microsoft Windows NT Server 4.0 Resource Kit and Microsoft Windows NT Workstation 4.0 Resource Kit. 

Using Office 97 System Policies

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The Office 97 policy template files contain system policies that you can use to customize Office applications for your users across a network. This section describes selected system policies that may be of special interest to administrators deploying and maintaining Office 97 in a workgroup or large organization. For the complete list of Office system policies, see "List of Office 97 System Policies" later in this chapter.

Computer Settings

Computer setting policies apply to all users who log on to one computer. If you make the setting to the Default Computer icon, the setting applies to all computers on which these policies are loaded. If you create a new computer icon using the Add Computer command (Edit menu), then the settings apply only to that computer.

You can view and set computer policies in the System Policy Editor by double-clicking the Default Computer icon or, if you have added a new computer, by double-clicking the new computer icon.

Office 97 Policies

The following computer setting policies appear in the Office 97 group in the System Policy Editor.

Computer\Office 97\Default Save 

This policy sets the prompt text that the Assistant uses when default save is enabled and the user clicks the Save As command (File menu). The default text is "Other people may not have the latest version of Office, so if you plan to share this file, you should save it in the following format: format."

Computer\Office 97\Uninstall 

This policy is associated with the registry value HKEY_LOCAL_MACHINE \SOFTWARE \Microsoft \Windows \CurrentVersion \Uninstall \Office8.0\UninstallString. The default value points to the local version of Office Setup and gives it a parameter to find the installed Setup table file (Off97pro.stf or Off97std.stf). If the location moves, you can point to Setup.exe at the new network location. For example, you can set this policy to newserver\newshare\Setup.exe.Note Setting this policy to a new location does not work if any components are run from the server — all Office files must be installed locally. For example, if additional clip art files reside on the server, moving the installation location means users do not have access to the old clip art. To give users access to clip art from the server, you must use the clip art policy described later in this section to point to the new server location.

Computer\Office 97\Assistant\Installed Path 

This policy gives the location of the Assistant files (ACT and ACP files). If you move the Assistant files, you can specify the new location of the files with this policy. This location may be a network server. For example, if you want to place all Assistants on a network server, enter that location here, and users will automatically have access to them from the server.

Computer\Office 97\Assistant\Source Path 

When a user browses the Assistant Gallery to choose a different Assistant, Office looks for Assistant files in the path specified in the Computer\Office 97\Assistant\Installed Path policy. If an ACP file is found, Office uses this as a preview of the Assistant. If the user chooses that Assistant, Office looks in the path specified in this policy for the equivalent ACT file and installs the file on the user's computer. This path defaults to the administrative installation point or the Office CD from which the user installed Office.If you want to place the Assistant ACT files in another location, such as on a different server, use this policy to change that location.

Excel Policies

The following computer setting policy appears in the Excel 97 group in the System Policy Editor.

Computer\Excel 97\Converters\Excel 9.0 Import Converters 

When Microsoft makes import converters available for future versions of Microsoft Excel, place them on your intranet and use this policy to set a URL to the download location.

Outlook 97 Policies

The following computer setting policy appears in the Outlook 97 group in the System Policy Editor.

Computer\Outlook 97\Use Schedule+ 

This policy corresponds to the Use Microsoft Schedule+ 95 as my primary calendar option on the Calendar tab in the Options dialog box (Tools menu) in Microsoft Outlook. If this policy is set, Outlook uses Schedule+ 95 for calendar operations. In addition, setting this policy disables the option in Outlook so the user cannot override the setting.Note Schedule+ 95 must be installed to use this policy.

PowerPoint Policies

The following computer setting policy appears in the PowerPoint 97 group in the System Policy Editor.

Computer\PowerPoint 97\Converters\PowerPoint 9.0 Import Converters 

When Microsoft makes import converters available for future versions of Microsoft PowerPoint, place them on your intranet and use this policy to set a URL to the download location.

Word 97 Policies

The following computer setting policies appears in the Word 97 group in the System Policy Editor.

Computer\Word 97\Spelling Advanced\Default AutoCorrect File 

The default Office AutoCorrect (ACL) file is Mso97.acl. When a new user needs an ACL file, it is copied from Mso97.acl and renamed Username.acl. If you want all users to start with a custom ACL file, you can create your own ACL file, save it to a network location, and use this policy to point to it. To create your own ACL file, run Microsoft Word and add entries to the AutoCorrect list with the AutoCorrect command (Tools menu). These changes are saved in the Windows folder.Note The new ACL file you create includes all the entries from the default Mso97.acl.

Computer\Word 97\Converters\Word 9.0 Import Converters 

When Microsoft makes import converters available for future versions of Word, place them on your intranet and use this policy to set a URL to the download location.

The following computer setting policies appear in the ClipArtGallery 3.0 group in the System Policy Editor.

Computer\Clip ArtGallery 3.0\Concurrent Database #1, #2, and #3 

These three policies may be used to make more clip art content available to users. You can create new Clip Art Gallery databases (CAG files) and store them on a server. They can contain regular clip art files (WMF); picture files (BMP, GIF, and so on); or multimedia files (AVI or WAV). Three policies are included to allow you to divide clip art among one, two, or three files.

Windows Policies

The following computer setting policy appears in the Windows group in the System Policy Editor.

Computer\Windows\Network Install Tab 

The Network Install tab in the Add/Remove Programs dialog box (Control Panel) allows you to distribute software that users can install.To create the Network Install tab, first create an INI file containing a section called AppInstallList with a collection of name and value pairs. The user sees the application name listed on the Network Install tab, and the value specifies which command installs the software. For example, the following entry adds three new list box items to the Network Install tab — Developer Tools, Productivity Tools, and Games:

[AppInstallList] 
Developer Tools=*\\central\tools\develop\setup.exe 
Productivity Tools=*\\central\tools\prod\setup.exe 
Games=*\\central\tools\games\setup.exe

 

User Settings

User setting policies apply to all users regardless of the computer to which they log on. If you make the setting to the Default User icon, then the setting applies to all users logged on to computers that load these policies. If you create a new user or group icon using the Add User or Add Group command (Edit menu), then the settings apply only to that user or users in that group, regardless of which computer they log on to.

You can view and set user policies in the System Policy Editor by double-clicking the Default User icon or, if you have added a new user or group, by double-clicking the new user or group icon.

Microsoft on the Web Policies

The user setting policies described in the following sections appear in the Help_Microsoft on the Web group in the System Policy Editor. They correspond to commands on the Microsoft on the Web submenu (Help menu) in the Office applications.

For more information about customizing the commands that appear on the Microsoft on the Web submenu, see "Customizing Office Connections to the World Wide Web," in Chapter 7, "Customizing and Optimizing Microsoft Office." The instructions in Chapter 7 describe how to use the Windows Registry Editor to disable commands on this menu and add your own custom commands. You can accomplish the same tasks for multiple users at one time by using the policies described in this section. In addition, you can set a policy that resets the commands on this menu to the default whenever users log on to the network.

Note These three policies should be used one at a time. If you set more than one, only the last policy set takes effect. For example, you might select the Customize submenu policy and enter several commands, and then select the Disable submenu policy and save the file. In this case, the Microsoft on the Web submenu on the user's computer is disabled, not customized.

User\ application \Internet\Help_Microsoft on the Web\Customize submenu 

This policy allows you to customize the commands that appear on the Microsoft on the Web submenu (Help menu) in any Office 97 application. If you open this policy under the Office 97 group in the System Policy Editor, then you can customize the first set of as many as eight commands displayed on the menu. If you open this policy under an application group (for example, the Word 97 group), then you can customize the second set of as many as eight commands (the application-specific commands) displayed on the menu. You cannot customize the last command on the menu, which is a hyperlink to the Microsoft home page on the World Wide Web.When you select the Customize submenu policy in the System Policy Editor, the Settings for Customize submenu box displays text boxes in which you can enter as many as eight menu commands. Initially, the default commands are displayed. The custom string you enter for each command is identical to the string used in the Value data field in the Windows registry. For more information about the format of these commands, see "Customizing Office Connections to the World Wide Web," in Chapter 7, "Customizing and Optimizing Microsoft Office."Note In this policy, application may be Access 97, Excel 97, Outlook 97, PowerPoint 97, or Word 97.

User\ application \Internet\Help_Microsoft on the Web\Reset Submenu to Original Defaults 

This policy deletes all customized commands on the Microsoft on the Web submenu, which causes the application to use the default settings. After this policy is set, the HKEY_CURRENT_USER \Software \Microsoft \Office \8.0\application\WebHelp registry key still exists, but all of the Command1 to Command8 value entries are deleted. This is equivalent to using the Customize submenu policy to set all of the value entries to empty strings.Note In this policy, application may be Office 97, Access 97, Excel 97, Outlook 97, PowerPoint 97, or Word 97.

User\ application \Internet\Help_Microsoft on the Web\Disable Submenu 

This policy disables the commands on the Microsoft on the Web submenu. If you open this policy under an application group in the System Policy Editor, then the application-specific commands and the separator line are removed. If you also disable the Office-wide commands (by opening this policy under the Office 97 group), then the default commands are displayed but they are unavailable.Note In this policy, application may be Office 97, Access 97, Excel 97, Outlook 97, PowerPoint 97, or Word 97.

Internet Policies

The following user setting policies affect user access to various resources available on the Internet. These policies appear under several application groups in the System Policy Editor.

User\Office\Internet\FTP Sites\Add FTP Sites 

This policy adds up to 10 FTP sites under the Look in box in the Open dialog box (File menu). When you set this policy in the System Policy Editor, the Settings for Add FTP Sites list displays 10 FTP sites. The registry keys associated with these site addresses are HKEY_CURRENT_USER \Software \Microsoft \Office \8.0\Common\Internet\FTP Sites\site_0 through site_9. The value name is Site Name and its value is *ftp://***address. There can be more than 10 sites in the list, but the Office template can set only 10 at one time.To enter an FTP site, you must type ftp:// in front of the site address. By default, the Office template file enters ftp://ftp.microsoft.com/ for the first site and enters the ftp:// prefix for the remaining sites.Each time the user logs on, Windows adds the sites identified in the policy to the list of sites in the registry if they do not already exist. If you change the sites in the policy, the new sites are added to the registry the next time a user logs on.Note To remove FTP sites from the user's registry, use the Delete FTP Sites policy.

User\Office\Internet\FTP Sites\Delete FTP Sites 

This policy is used to remove FTP sites from the Open dialog box (File menu). The policy can clear only the first 10 sites in the user's registry. If a user has 15 sites, then the first 10 are cleared the first time the user logs on, and the remaining 5 are cleared the second time the user logs on (provided the user has not added more FTP sites in the meantime).Note If you set both this policy and the Add FTP Sites policy, as many as 10 existing sites are deleted from the user's registry before the new sites are added.

User\ application \Internet\Converters\Future File Format Converters 

Office applications use the registry value set by this policy to find additional file converters. By setting this policy to an intranet site, for example, you can install new converters on the server as they become available and give users access to them. To define a Web site with this policy, enter the URL.Note In this policy, application may be Excel 97, Outlook 97, PowerPoint 97, or **Word 97.**This policy is similar to the policy **Computer\application\Converters\**application 9.0 Converters described earlier in this chapter, but there are several significant differences. The policy User\application\Internet\Converters\Future File Format Converters addresses any site on the corporate intranet or on the Internet, and Office applications download converters found at the site to the user's hard disk to be used locally.The policy **Computer\application\Converters\**application 9.0 Converters also references a site on the intranet; but instead of copying the converters locally, the Office applications use them over the network. Also, this policy is specific to the future version of Office 9.0. The Web site referenced by policy User\application\Internet\Converters\Future File Format Converters may contain a variety of future file format converters.

User\Internet Explorer 3.0\Options_Navigation 

This policy allows you to set the Start Page and Search Pages for Microsoft Internet Explorer version 3.0 by entering a URL. The associated registry key is HKEY_CURRENT_USER \Software \Microsoft \Internet Explorer\Main, and the value entries are Start Page = URL and Search Page = URL.

Web Search Policies

The following user setting policy appears in the Web Search group in the System Policy Editor. The Internet Lookup Options policy enables the On the Internet and On Web FindFast Index commands to appear on the Look Up submenu, which appears on the Word shortcut menu when the Ilookup.dot template is properly installed.

For more information about Ilookup.dot and the Look Up command, see "Using the Look Up Command to Search the Internet" in Chapter 25, "Web Support in Microsoft Office Applications."

User\Office 97\Internet\Web Search\Internet Lookup Options 

This policy sets the values in the Internet Lookup Options subkey in the Windows registry. The following table describes and provides examples for each of the value entries in the Internet Lookup Options subkey.

Value entry

Description

Example value

Server Friendly Name

Specifies the unique friendly name given to the index when it was created. The friendly name is specific to the base URL and path of the index.

Doc Server

Server Base URL or UNC

Specifies the path to Webserch.dll, which is installed with Web Find Fast.

http://webserver/websearch/webserch.dll

Index Path

Specifies the name of the Web Find Fast index to be searched; used when multiple indexes share the same base URL.

ProductSpecs

Template Path

Specifies the path of the template that Web Find Fast uses to generate the results page.

http://webserver/websearch/results.htm

GIF Path

Specifies the path of the GIF images that Web Find Fast uses on the results page. This path is relative to the template path.

/images

Properties

Specifies the document properties that Web Find Fast includes on the results page. A T value returns the property; an F value does not. The property order is:
GIF icon (of document type)
Title
Author
Keywords
Subject
Date last modified
Comments
Category
Size
Contents
URL

TTTTTFTTFTF
This example returns the following properties for each found document:
GIF icon (of document type)
Title
Author
Keywords
Subject
Comments
Category
Contents

Protocol

Specifies whether to return the links to the found documents as File: or HTTP:.

HTTP

Sort By

Specifies how to sort the found items on the results page. Sort options are:
Author
SavedDate
FileName
Size
Relevance
The search string

Relevance

Office 97 Policies

The following user setting policies affect Office applications in general. These appear under the Office 97 heading in the System Policy Editor.

User\Office 97\Common\User Templates 

This policy defines a path to user templates on a network server or on the hard disk. These templates are added to the list of local templates in the New dialog box with tabs for subfolders of the Program Files\Microsoft Office\Templates folder. (The New dialog box is displayed when you click New Office Document on the Windows Start menu, or when you click New on the File menu in any Office application.)

User\Office 97\Common\Workgroup Templates 

This policy defines a path to workgroup templates on a network server or on the local hard disk. These templates are merged with local templates in the New dialog box with tabs for subfolders of the Program Files\Microsoft Office\Templates folder. (The New dialog box is displayed when you click New Office Document on the Windows Start menu, or when you click New on the File menu in any Office application.)

User\Office 97\Common\Personal Folder 

This policy specifies the location of the My Documents folder by modifying the Personal value entry in the key HKEY_CURRENT_USER \Software \Microsoft \Windows \CurrentVersion \Explorer \User Shell Folders. Windows propagates the Personal value from this key to the subkey Windows\CurrentVersion\Explorer\Shell Folders.

On Windows 95, both the User Shell Folders subkey and the Shell Folders subkey are type REG_SZ (strings). On Windows NT Workstation 4.0, however, the User Shell Folders subkey is type REG_EXPAND_SZ (expandable string), which allows it to store environment variables such as %homedir%, %username%, and %userprofile%. When the Windows NT Workstation shell propagates the Personal value from User Shell Folders to Shell Folders, it also expands any environment variables.

For example, if the registry contains:

…\User Shell Folders Personal = %userprofile%\Personal 

This is expanded on Windows NT Workstation 4.0 to:

…\Shell Folders Personal = c:\winnt\profiles\laurac\Personal 

In addition to setting these keys, this policy disables the Personal Folder path for each individual application by deleting the value entries for the following subkeys under HKEY_CURRENT_USER. These values are deleted so that applications use the common Office personal folder.

Subkey

Value name

Software\Microsoft\Office\8.0\Excel\Microsoft Excel

DefaultPath

Software\Microsoft\Office\8.0\Access\Settings

Default Database Directory

Software\Microsoft\Office\8.0\PowerPoint\Recent Folder List\Default

@

Software\Microsoft\Office\8.0\Binder

DefaultDirectory

Software\Microsoft\Office\8.0\Word\Options

DOC-PATH

Note The @ symbol for PowerPoint means that PowerPoint uses the Default value, which has no value name.

By using environment variables in Windows NT Workstation 4.0, the following steps show how to create separate My Documents folders for users on a single network server.

  1. Create a folder on a network location and give all users read and write access. 

    For example, create the network share Server\UserData. 

  2. Add a home directory to users' profiles. 

    For example, map Z: to Server\UserData\%username%. 

  3. Use this policy to set the personal folder to %homedir%\%username%. 

    The environment variables %homedir% and %username% are substituted in the registry as appropriate for each user. 

You may want to store user data so the user has separate personal folders for each application. The Office policy templates define only a global personal folder for all Office applications. By modifying the policy template, however, you can create policies for each individual application.

User\Office\Common\Sound 

This policy turns Office sounds on or off for all applications.

Access Policies

Microsoft Access-specific policies appear under the Access 97 heading in the System Policy Editor.

Access supports Internet settings similar to those supported by the other Office applications. The remaining Access policies represent options available in the Options dialog box (Tools menu).

Note Access does not support a default Save As format, so there is no corresponding policy.

Excel Policies

The following user setting policies are used by Excel. These appear under the Excel 97 heading in the System Policy Editor.

User\Excel 97\Tools_Options\General\Alternate Startup Folder 

This policy specifies that the alternate startup folder should be used for default workbook or worksheet templates. If the file Book.xlt is in the alternate startup folder, it is copied when the user clicks the New command (File menu). Similarly, if the user clicks the Worksheet command (Insert menu), Excel looks for Sheet.xls in the alternate startup folder. You can use these templates to specify such worksheet elements as fonts and page formatting for printing.

User\Excel 97\Tools_Options\Transition\Default Save 

This policy is used to set the default format in which to save Excel workbooks. Valid formats include the following:

  • Microsoft Excel 97 Workbook 

  • Microsoft Excel 97 & 5.0/95 Workbook 

  • Microsoft Excel 5.0/95 Workbook 

  • Microsoft Excel 4.0 Workbook 

  • Microsoft Excel 4.0 Worksheet 

  • Microsoft Excel 3.0 Worksheet 

  • WK4 (1-2-3) 

  • WK3, FM3 (1-2-3) 

  • WK3 (1-2-3) 

  • WK1, FMT (1-2-3) 

  • WK1, ALL (1-2-3) 

  • WK1 (1-2-3) 

  • WKS (1-2-3) 

  • WQ1 (QuattroPro/DOS) 

User\Excel 97\Miscellaneous\Personal Toolbars 

Custom toolbar settings are stored in Username8.xlb, which is located in the Excel folder. Use this policy to change the location for the XLB file. If there is no XLB file in the new location, Excel creates one. The location can be a local folder, or you can set it to a folder on a network server.When you enter the new location, be sure to include the trailing backslash (\) as shown here:server**\share\**folder\

User\Excel 97\Miscellaneous\Chart Gallery 

This policy specifies the path to a custom chart gallery. The file name is Xlusrgal.gra.Note This policy applies only to Excel. The policy User\Office\Common\Chart Gallery is a similar policy for other Office applications; that policy uses the file name Grusrgal.gra.

Outlook Policies

The following user setting policies are used by Outlook. These appear under the Outlook 97 heading in the System Policy Editor.

User\Outlook 97\Tools_Options\E-mail\WordMail 

This policy allows you to set WordMail as the electronic mail (e-mail) editor. Valid options are Always, Never, and If there is enough RAM. The third option checks the computer, and if there is 16 MB or more on a Windows 95 operating system or 24 MB or more on a Windows NT operating system, the option is set.

User\Outlook 97\Tools_Options\E-mail\WordMail Template 

This policy allows you to specify a path to a WordMail template. This can be a network location.

User\Outlook 97\Tools_Options\Journal\Automatically record these items 

You can use this policy to determine which events, such as e-mail or meeting requests, create journal entries.

User\Outlook 97\Tools_Options\Journal\Also record these files 

You can use this policy to set which Office applications create journal entries.

User\Outlook 97\Tools_Options\Journal\ Journal Entry Options 

This policy allows you to choose whether double-clicking a journal entry opens the entry or opens the associated item (such as a Word document).

User\Outlook 97\Miscellaneous\Disable Forms Designer 

This policy allows you to disable the Forms Designer so that the user cannot create or modify custom Outlook forms.

PowerPoint Policies

The following user setting policies are used by PowerPoint. These appear under the PowerPoint 97 heading in the System Policy Editor.

User\PowerPoint 97\Tools_Options\Save\Default Save 

This policy is used to set the default format in which to save PowerPoint presentations. Valid formats include the following:

  • Microsoft PowerPoint 3.0 

  • Microsoft PowerPoint 4.0 

  • Microsoft PowerPoint 95 

  • Microsoft PowerPoint 95 & 97 

  • Microsoft PowerPoint 97 

User\PowerPoint 97\Miscellaneous\No Edit Time 

This policy allows you to turn off the document property Total Editing Time, which appears on the Statistics tab in the Document Properties dialog box (File menu). The field is still displayed, but it always shows 0 minutes.

User\PowerPoint 97\Miscellaneous\Multimedia Directory 

This policy specifies a location for AVI and WAV files inserted by the Movie from File or Sound from File commands (Insert menu, Movies and Sounds submenu). This location may be on a network server. The user cannot set this location in PowerPoint. The default location is the folder in which Office Media was installed (for example, C:\Windows\Media\Office 97). This policy allows you to make additional multimedia content available on the network.

User\PowerPoint 97\Miscellaneous\Picture Directory 

This policy specifies a location for clip art files inserted by the From File command (Insert menu, Picture submenu). This location may be on a network server. The user cannot set this location in PowerPoint. The default is the Microsoft Office\Clip Art folder on the user's computer. This policy allows you to make additional multimedia content available on the network.

User\PowerPoint 97\Miscellaneous\Template Directory 

This policy specifies a location for template files attached by the Apply Design command (Format menu). This location may be on a network server. The user cannot set this location in PowerPoint. The default is the Program Files\Microsoft Office\Templates\Presentations Designs folder on the user's computer.Note The User\Office 97\Common\User Templates and User\Office 97\Common\Workgroup Templates policies described earlier in this section can also set the PowerPoint template used when the user clicks the Open command (File menu).

User\PowerPoint 97\Miscellaneous\Personal Toolbars 

This policy is similar to the Excel policy of the same name described earlier in this section.Custom toolbar settings are stored in Username8.pcb, which is located by default in the Windows folder. Use this policy to change the location for the PCB file. If there is no PCB file in the new location, PowerPoint creates one. The location can be a local folder, or you can set it to a folder on a network server.Note Unlike the corresponding Excel policy, the trailing backslash (\) is not required in the path.

Word Policies

The following user setting policies are used by Word. These appear under the Word 97 heading in the System Policy Editor.

User\Word 97\Tools_Options\Save\Default Save 

This policy is used to set the default format in which to save Word documents. Valid formats include the following:

  • Word 97 

  • Word 6.0/95 

  • Word 2.x for Windows 

  • Word 5.0 for Macintosh 

  • Word 5.1 for Macintosh 

  • WordPerfect 5.x for Windows 

  • WordPerfect 5.1 for DOS 

  • Works 3.0 for Windows 

  • Works 4.0 for Windows 

  • HTML Document 

  • Rich Text Format 

User\Word 97\Tools_Options\File Locations 

This policy sets the various file locations used by Word and corresponds to options on the File Locations tab in the Options dialog box (Tools menu).Note Two locations are not specified in this policy. One of these corresponds to the Template option on the File Locations tab in the Options dialog box (Tools menu), which is specified in the User\Office 97\Common policy (the template path for all Office applications). The other location corresponds to the User Options option.

User\Word 97\Tools_AutoFormat\AutoCorrect\Plain Text WordMail Documents 

This policy allows you to change the default value of the Plain text WordMail Documents option on the AutoFormat tab in the AutoCorrect dialog box (Tools menu). It is selected by default.

Microsoft Query Policies

The following user setting policies are used by Microsoft Query. These appear under the Query 97 heading in the System Policy Editor.

User\Query 97\File_New\Data Source Folders 

You can use this policy to create a list of folders to be displayed in the Choose Data Source dialog box. (To display the dialog box, click New on the File menu.) Files with a .dsn extension are displayed on the Databases tab; files with a .dqy extension are displayed on the Queries tab.

To add folders to the Choose Data Source dialog box
  1. In the System Policy Editor, select the User\Query 97\File_New\Data Source Folders policy. 

  2. In the Settings for Data Source Folders box, click Show. 

  3. In the Show Contents dialog box, click Add. 

  4. In the Add Item dialog box, enter a path (this may be a network location), and then click OK. 

  5. Repeat Steps 3 and 4 for each folder you want to add. 

User\Query 97\File_New\Use Wizard 

This policy controls the state of the check box in the Choose Data Source dialog box. (To display the dialog box, click New on the File menu.) If the check box is selected, Query edits and creates queries using the Query Wizard.

User\Query 97\Edit_Options\Disable Options 

This policy disables the Options command (Edit menu), making the user settings in the Options dialog box unavailable.

User\Query 97\Edit_Options\Connection Timeout 

This policy sets the Cancel the connection if not connected within number seconds option in the Options dialog box (Edit menu). In the System Policy Editor, you can set the value for number.

User\Query 97\Edit_Options\Limit Records 

This policy sets the Limit number of records returned to number records option in the Options dialog box (Edit menu). In the System Policy Editor, you can set the value for number.

User\Query 97\Edit_Options\Auto Disconnect 

This policy sets the Keep connections open until MS Query is closed option in the Options dialog box (Edit menu).

User\Query 97\Edit_Options\Disable Edit 

This policy sets the Disable ability to edit query results option in the Options dialog box (Edit menu).

User\Query 97\Edit_Options\Table Options\Show Tables 

This policy sets the Tables option in the Table Options dialog box (Table menu, Add Tables submenu).

User\Query 97\Edit_Options\Table Options\Show Views 

This policy sets the Views option in the Table Options dialog box (Table menu, Add Tables submenu).

User\Query 97\Edit_Options\Table Options\Show System Tables 

This policy sets the System Tables option in the Table Options dialog box (Table menu, Add Tables submenu).

User\Query 97\Edit_Options\Table Options\Show Synonyms 

This policy sets the Synonyms option in the Table Options dialog box (Table menu, Add Tables submenu).

User\Query 97\Records\Automatic Query 

This policy sets the Automatic Query option on the Records menu. When this option is selected (a check mark appears next to the Automatic Query command on the menu), then every time you add a field to a query, the query is updated. Clear this option if you have large queries that take a long time to run.

User\ODBC 3.0\Default DSN Folder 

This policy allows you to specify a default folder for ODBC file data source names (DSNs). A file DSN specifies a database name, the ODBC used to gain access to the database, and additional connection information and settings. The contents of the specified folder are displayed on the Databases tab in the Choose Data Source dialog box when you create or edit a query. The default folder created by Setup is C:\Program Files\Common Files\ODBC\Data Sources.

Bookshelf Policies

The following user setting policy is used by Microsoft Bookshelf. This appears under the Bookshelf heading in the System Policy Editor.

User\Bookshelf\Location of Bookshelf Content 

This policy allows you to enter a path to the location of Bookshelf files. You can change this setting if you want to move Bookshelf to a different server.

List of Office 97 System Policies

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This section lists all policies available in the policy template files. The order in this section corresponds to the order in which the policies are defined in the Office policy template files, and closely matches the order in which they appear in the System Policy Editor.

The policies in the templates have been arranged in two sections. Policies grouped under the heading "User Settings" are specific to the user currently logged on to a computer. These policies correspond to HKEY_CURRENT_USER keys in the Windows registry. Policies grouped under the heading "Computer Settings" apply to all users running a particular computer. These policies correspond to the HKEY_LOCAL_MACHINE keys in the Windows registry.

Under these headings, the policies are grouped by component or (when applicable) by how the corresponding option may be set by the user. For example, all Office 97 Office Assistant policies are grouped together, and all policies that correspond to the Edit tab in the Options dialog box (Excel Tools menu) are grouped together.

Policies in the Off97w95.adm Template

Computer Settings
Office 97 
Default Save 
Prompt Text 
Disable Password Caching 
Uninstall 
Command to point Add/Remove to new network install location 
Assistant 
Installed Path 
Location of actor (.act) and preview (.acp) files. 
Source Path 
Location where additional actor (.act) files can be found. 
 
Excel 97 
Microsoft Map 
Map Data 
Directory where map data is stored 
Search Paths 
Directories where shared map data is stored 
Converters 
Excel 9.0 Import Converter 
Path for Excel 9.0 import converter 
 
PowerPoint 97 
Converters 
PowerPoint 9.0 Import Converter 
Path for PowerPoint 9.0 import converter 
 
Word 97 
Spelling Advanced 
Default AutoCorrect File 
Path to default AutoCorrect file for new users 
Custom Dictionaries 
Value Name = 2-10. Value = Dictionary Path 
New Dictionary Locations 
Spelling English (United States) 
Path to MSSP2_EN.LEX 
Spelling English (British) 
Path to MSSP2_EN.LEX 
Spelling English (Australia) 
Path to MSSP2_EN.LEX 
Thesaurus English (United States) 
Path to MSTH_AM.LEX 
Thesaurus English (British) 
Path to MSTH_AM.LEX 
Hyphenation English (United States) 
Path to HY_EN.LEX 
Hyphenation English (British) 
Path to HY_EN.LEX 
Grammar English (United States) 
Path to MSGR_EN.LEX 
Converters 
Word 9.0 Import Converter 
Path for Word 9.0 import converter 
Name of converter: 
 
Clip Art Gallery 3.0 
Concurrent Database #1 
multimedia (.avi and .wav files), or photos (.bmp, .jpg, .gif etc) 
Concurrent Database #2 
multimedia (.avi and .wav files), or photos (.bmp, .jpg, .gif etc) 
Concurrent Database #3 
multimedia (.avi and .wav files), or photos (.bmp, .jpg, .gif etc) 
 
Windows 
Network Install Tab 
Location of INI file with list of network install locations.

 

User Settings
Office 97 
Common 
Personal Folder 
Path to Personal folder used by all apps 
User Templates 
Path to User Templates folder 
Workgroup Templates 
Path to Workgroup Templates folder 
Sound 
Chart Gallery 
Chart gallery path 
Assistant 
Default State 
Choose File 
Filename of assistant (*.act) 
Position 
Distance from left of screen 
Distance from top of screen 
Options Tab 
Respond to F1 key 
Help with wizards 
Display alerts 
Search for both product and programming help 
Move when in the way 
Guess help topics 
Make sounds 
Using features more effectively 
Using the mouse more effectively 
Keyboard shortcuts 
Only show high priority tips 
Show the Tip of the Day at startup 
Internet 
FTP Sites 
Delete FTP Sites 
Add FTP Sites 
Site: 
Web Search 
Internet Lookup Options 
Server Friendly Name 
Server Base URL or UNC 
Index Path 
Template Path 
GIF Path 
Properties 
Protocol 
Sort By 
Help_Microsoft on the Web 
Customize submenu 
Reset submenu to original defaults 
Disable submenu 
Tools_Customize 
Options 
Menu Animation 
Large Icons 
Show ToolTips 
Always show shortcut keys 
Office Wizards 
Binder Options 
Single Print Job 
Visual Basic Editor 
Help_Microsoft on the Web 
Customize submenu 
Reset submenu to original defaults 
Disable submenu 
 
Excel 97 
Tools_Options 
Edit 
Move Enter Direction 
Move selection after Enter 
Fixed Decimal 
General 
Recently Used File List 
Entries on recently used file list 
Default Sheets 
Sheets in new workbook 
Font 
Name,Size 
Alternate Startup Folder 
Alternate startup file location 
Transition 
Default Save 
Save Excel files as: 
Menu Key 
Excel menu or Help key: 
BitFields 
Options value 
Options3 value 
Options5 value 
Options6 value 
Options95 value 
Microsoft Map 
Map Matching 
Time Limit (secs) 
Sizing Units 
Feature Sizing Units 
Compact Legends 
Auto Correct 
Internet 
Help_Microsoft on the Web 
Customize submenu 
Reset submenu to original defaults 
Disable submenu 
Converters 
Future File Format Converters 
URL for Converter 
Miscellaneous 
Personal Toolbars 
Path to roving custom toolbar 
Run Query 
Path to saved queries folder 
Chart Gallery 
Chart gallery path 
 
PowerPoint 97 
Tools_Options 
View 
Startup dialog 
New slide dialog 
Status bar 
Vertical ruler 
Popup menu on right mouse click 
Show popup menu button 
End with blank slide 
General 
Recently Used File List 
Enable recently used file list 
Size of recently used file list 
Macro Virus Protection 
Link Sounds File Size 
Link sounds with file size greater than (Kb): 
Edit 
Replace straight quotes with smart quotes 
Automatic word selection 
Use smart cut and paste 
Drag-and-Drop text editing 
Inserting 
Undo 
Maximum number of undos: 
Print 
Background Printing 
Save 
Allow fast saves 
Prompt for file properties 
Full text search information 
AutoRecovery 
Save AutoRecovery info 
AutoRecovery save frequency (min): 
Default Save 
Save PowerPoint files as: 
Spelling 
Background spelling 
Hide spelling errors 
Suggest Always 
Ignore words in UPPERCASE 
Ignore words with numbers 
Advanced 
Picture 
Render 24-bit bitmaps at highest quality 
Export pictures: 
Internet 
Help_Microsoft on the Web 
Customize submenu 
Reset submenu to original defaults 
Disable submenu 
Converters 
Future File Format Converters 
URL for Converter 
Miscellaneous 
Personal Toolbars 
Path to roving custom toolbar 
Multimedia Directory 
Template Directory 
Picture Directory 
No Edit Time 
Do not display edit time in document statistics 
 
Word 97 
Tools_Options 
General 
Help for WordPerfect users 
Macro Virus Protection 
Edit 
Picture Editor 
Picture editor: 
Print 
Background Print 
Save 
Default Save 
Save Word files as: 
Background Save 
Spelling & Grammar 
Background Spelling 
Background Grammar 
File Locations 
Clipart Pictures 
Path to Clipart Pictures folder 
AutoRecover Files 
Path to AutoRecover Files folder 
Tools 
Path to folder containing dictionaries, filters and text converters 
Startup 
Path to Startup folder 
Tools_AutoCorrect 
AutoFormat 
Plain Text WordMail Documents 
Internet 
Help_Microsoft on the Web 
Customize submenu 
Reset submenu to original defaults 
Disable submenu 
Converters 
Future File Format Converters 
URL for Converter 
Web Page Authoring 
Bullet Path 
Dialog Bullet Path 
Horizontal Line Path 
Dialog Horizontal Line Path 
Local Content 
Workgroup Content 
Local Page Styles 
Workgroup Page Styles 
Clipart URL 
Template URL 
AutoUpDate 
AutoUpDate Address 
Miscellaneous 
Date Format 
Default date format: 
Time Format 
Default time format: 
No Edit Time 
 
Windows 
Internet Settings 
Proxy Server 
Proxy Override 
Proxy Enable 
 
Internet Explorer 3.0 
Options_Navigation 
Start Page 
Search Page 
 
Bookshelf 
Location of Bookshelf Content 
Remove Tools_Look Up Reference menu from Excel

 

Policies in the Access97.adm Template

User Settings
Access 97 
Tools_Options 
View 
Status Bar 
Startup Dialog 
Hidden Objects 
System Objects 
Macro Names Column 
Macro Conditions Column 
General 
Sort Order 
New Database Sort Order 
Sound 
Hyperlink Colors 
Already viewed 
Not yet viewed 
Hyperlink Underline 
Hyperlink Address 
Print Margins 
Left Margin  
Right Margin  
Top Margin  
Bottom Margin 
Edit/Find 
Find/Replace 
Default Find/Replace Behavior 
Record Changes 
Document Deletions 
Action Queries 
Datasheet 
Default Colors 
Font 
Background 
Gridlines 
Default Font 
Name 
Weight 
Size 
Underline 
Italics 
Horizontal Gridlines 
Vertical Gridlines 
Column Width 
Default Column Width 
Cell Effect 
Default Cell Effect 
Animations 
Tables/Queries 
Field Sizes 
Default Text Field Size 
Default Number Field Size 
Field Type 
Default Field Type 
AutoIndex 
AutoIndex on Import/Create 
Show Table Names 
Output All Fields 
Enable AutoJoin 
Run Permissions 
Forms/Reports 
Selection Behavior 
Form Template 
Report Template 
Event Procedures 
Keyboard 
Move After Enter 
Arrow Key Behavior 
Behavior Entering Field 
Cursor Stop 
Module 
Font 
Name 
Size 
Coding Options 
Auto Indent  
Auto Syntax Check 
Break On All Errors 
Require Variable Declaration 
Compile On Demand 
Auto Statement Builder 
Auto Quick Info 
Auto Value Tips 
Tab Width 
Window Options 
Full Module View 
Procedure Separator 
Drag-and-Drop Text Editing 
Debug Window On Top 
Margin Indicator Bar 
Advanced 
Default Record Locking 
Ignore DDE Requests 
Enable DDE Refresh 
OLE/DDE Timeout 
OLE/DDE Timeout (sec) 
Update Retries 
Number of Update Retries 
ODBC Refresh 
ODBC Refresh Interval (sec) 
Refresh Interval 
Refresh Interval (sec) 
Update Retry 
Update Retry Interval (msec) 
Default Open Mode 
Default Open Mode for Databases 
Internet 
Help_Microsoft on the Web 
Customize submenu 
Reset submenu to original defaults 
Disable submenu

 

Policies in the Outlk97.adm Template

Computer Settings
Outlook 97 
Use Schedule+

 

User Settings
Outlook 97 
Tools_Options 
General 
Warn Before Deleting 
Synchronize Folders 
E-Mail 
Process delivery, read, and recall receipts on arrival 
Process requests and responses on arrival 
Delete receipts and blank meeting responses after processing 
WordMail 
Use WordMail as e-mail editor 
WordMail Template 
Path and file name of WordMail template 
Calendar 
Work Week 
First Day of Week 
First Week of Year 
Working Hours 
Start time: 
End time: 
Appointment defaults 
Duration (min) 
Reminder (min) 
Show Week Numbers 
Use Schedule+ 
Tasks/Notes 
Reminder Time 
Reminder time: 
Set Reminders 
Track Tasks 
Send Status Reports 
Task color options 
Overdue tasks: 
Completed tasks: 
Work Settings 
Hours per day: 
Hours per week: 
Note Defaults 
Color: 
Size: 
Show time and date 
Journal 
Automatically record these items 
E-mail message 
Fax  
Meeting cancellation 
Meeting request 
Meeting response 
Task request 
Task response 
Also record these files 
Microsoft Access 
Microsoft Office Binder 
Microsoft Excel 
Microsoft PowerPoint 
Microsoft Word 
Journal Entry Options 
Double-clicking a journal entry: 
Reminders 
Reminder Options 
Display the reminder 
Play reminder sound 
Sound filename: 
Spelling 
Suggest Replacements 
Check Spelling 
Ignore Uppercase 
Ignore Numbers 
Ignore Original 
Internet 
Help_Microsoft on the Web 
Customize submenu 
Reset submenu to original defaults 
Disable submenu 
Converters 
Future File Format Converters 
URL for Converter: 
Miscellaneous 
Disable Forms Designer

 

Policies in the Query97.adm Template

User Settings
Query 97 
File_New 
Data Source Folders 
Enter paths to data sources 
Use Wizard 
Edit_Options 
Disable Options 
Connection Timeout 
within 
Limit Records 
to 
Auto Disconnect 
Disable Edit 
Table Options 
Show Tables 
Show Views 
Show System Tables 
Show Synonyms 
Records 
Automatic Query 
 
ODBC 3.0 
Default DSN Folder 
Folder where ODBC 3.0 File DSNs are created

 

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